Nuclear CAPSCREW, HEX HD

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the procurement of specific hardware items, including "CAPSCREW, HEX HEAD: 3/8-16UNC-2A X 1-3/8" LONG, MIL-DTL-1222 (REV J), GRADE B7, MIL-B-857 (A/R), TY III, 688-1864 (REV J)" and associated data requirements. The government is seeking delivered prices, availability, and price source. The RFQ is not an order.

• Item 0001: CAPSCREW, HEX HEAD, 3/8-16UNC-2A X 1-3/8" LONG, meeting specified MIL-DTL and MIL-B standards. Requires "In Accordance with Attachments" and "Include Freight Costs in CLIN 0001".

• Item 0002: Data Requirements for CLIN 0001, priced as "Not Separately Priced". Requires "In Accordance with Attachments".

• Required Delivery Date (RDD): 02/27/2026 (ASAP).

• Place of Performance: Portsmouth Naval Shipyard, Kittery, Maine, 03904.

• Pricing: FOB Destination Pricing is required.

• Contract Type: Not explicitly stated, but implied to be a fixed-price contract based on the RFQ format and evaluation criteria.

• Period of Performance: Not explicitly stated, but delivery is required by 02/27/2026.

• Estimated Value: Not stated.

• Submission Method: Quotes must be emailed.

• Closing Date: 03/20/2026 08:00 AM ET.

• Evaluation Criteria: Award will be made to the responsible vendor whose quote is most advantageous, based on Lowest Price Technically Acceptable (LPTA). Evaluation factors include:

  • Technical Acceptability (meeting specifications and documented capabilities).
  • Adherence to Schedule (award may be based on delivery and ability to meet the requested schedule).
  • Price (Lowest Price Technically Acceptable, after adherence to other factors).

• Quote Content: Must include completed RFQ pricing and information pages, technical submission demonstrating compliance with specifications (including brochures, technical specifications, and any exceptions), and pricing for all line items.

• Vendors must be registered in the System for Award Management (SAM) database.

• The document references various FAR and DFARS clauses, including those related to small business program representations and set-asides (e.g., FAR 52.219-1, 52.219-6).

• Vendors are cautioned not to alter the solicitation.

• Objections to terms and conditions will make an offer unacceptable.

• Payment options include WAWF and GCPC.

• A comprehensive list of applicable FAR and DFARS clauses is provided.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for the procurement of specific hardware items, including capscrews and associated data requirements. The government is seeking delivered prices, availability, and price source.

• Item 0001: CAPSCREW, HEX HEAD, 3/8-16UNC-2A X 1-3/8" LONG, MIL-DTL-1222 (REV J), GRADE B7, MIL-B-857 (A/R), TY III, 688-1864 (REV J). Requires freight costs to be included in CLIN 0001.

• Item 0002: Data Requirements for CLIN 0001, to be provided as 1 SET, Not Separately Priced.

• Required Delivery Date (RDD): 02/27/2026

• Place of Performance: Portsmouth Naval Shipyard, Kittery, Maine, 03904

• Pricing: FOB Destination Pricing is required.

• The contract will be awarded on an "All or None" basis if the 'X' box is checked.

• CPARS evaluation procedures apply if the "All or None" box is checked.

• Due Date: 03/02/2026 08:00 AM ET.

• Submission Method: Offers shall be emailed to the Contracting Office.

• Evaluation Criteria: Award will be made to the responsible vendor whose quote is most advantageous to the Government, based on the following criteria:

  • Technical Acceptability (meeting specifications and documenting capabilities).
  • Adherence to Schedule (award may be based on delivery and ability to meet the requested schedule).
  • Price (Lowest Price Technically Acceptable, after adherence to other factors).

• Quotes must include pricing for all line items to avoid rejection.

• Vendors must provide technical information demonstrating compliance with specifications, including brochures, pictures, technical specifications, and any exceptions taken.

• Vendors are cautioned not to alter the solicitation.

• Vendors must be registered in the System for Award Management (SAM) database to be considered for award.

• The document lists various FAR and DFARS clauses applicable to this procurement, including those related to small business programs, representations and certifications, and contract terms and conditions.

• Preferred payment methods are WAWF and GCPC. Registration for WAWF is required.

• Purchase card orders are not paid upfront.

• The document references attached Statement of Work and Applicable Clauses.

Form / Attachment / Pricing Sheet

This document serves as Attachment 1 to Request Document Number 53448288, providing details for a specific item.

• Item: CAPSCREW, HEX HEAD
• Quantity: 20 EACH
• Description/Specifications:
  • 3/8-16UNC-2A X 1-3/8" LONG, MIL-DTL-1222 (REV J), GRADE B7, MIL-B-857 (A/R), TY III, 688-1864 (REV J).
  • C528 Specification Changes.
• Data Requirements: Certificate of Compliance; Exhibit A Sequence A001.
• Preservation/Packaging/Packing: D4 Preparation for Delivery (Commercially Packaged).

This attachment specifies the exact technical requirements, quantity, and packaging for a particular item (Hex Head Capscrew) that bidders must supply. It details the required specifications, including material grade and relevant military standards, as well as the need for a Certificate of Compliance and specific preparation for delivery.

Form / Attachment / Pricing Sheet

This document outlines the Operations Security (OPSEC) contract requirements for potential bidders and awarded contractors at Portsmouth Naval Shipyard (PNSY). It details what constitutes sensitive information (Critical Information and Indicators - CII) and the required procedures to protect it.

• Definition of OPSEC and CII: Explains the process of protecting sensitive information from adversaries.
• OPSEC Plan Requirement: States that an OPSEC Plan may be required, to be signed by the Prime Contractor and submitted to the contracting official. A checkbox indicates whether an OPSEC Plan is required or if it will be determined later.
• Contractor Responsibility: Emphasizes the contractor's duty to avoid inadvertent disclosure of unclassified or classified information.
• Prohibited Disclosures: Lists specific prohibitions, including posting sensitive information on public websites, social media, or transmitting it via personal email accounts. Media requests must be directed to PNSY Security and Public Affairs.
• Consequences of Compromise: Warns that disclosure or compromise of CII can lead to removal from the assignment, contract termination, criminal prosecution, and civil penalties.
• Controlled Unclassified Information (CUI): Defines CUI and mandates immediate reporting of any attempts to solicit, obtain, or record incidents of loss or compromise.
• Portable Electronic Device (PED) Policy: Outlines rules for the use of PEDs, requiring coordination with sponsors and adherence to shipyard guidance to avoid security violations.
• OPSEC Critical Information and Indicator List (CIIL): Provides examples of what constitutes CII (e.g., PII, work schedules, equipment capabilities, critical infrastructure) and corresponding countermeasures (e.g., not posting sensitive data online, shredding sensitive information, not posting on social media, removing badges).

This document is crucial for bidders to understand the security and information protection requirements that will be part of the contract. It highlights the importance of OPSEC, the potential need for an OPSEC Plan, and specific restrictions on information handling, social media use, and electronic devices. Failure to comply can have severe consequences, impacting a bidder's ability to perform the contract and potentially leading to legal action. Bidders must ensure their proposals and operational plans account for these OPSEC requirements.

Form / Attachment / Pricing Sheet

This document, Exhibit A, is a Contract Data Requirements List (CDRL) based on ADP DD Form 1423. It specifies the data requirements for the "CAPSCREW, HEX HEAD" item under contract N39040Q53448288.

• Item No: A001
• Data Description: Certificate of Compliance
• DID Number: Per Attachment 1 to Exhibit A
• Contract Reference: Para. C.3.1
• Frequency: O-TIME
• Date 1st Submission: With Material
• Distribution: 0 via mail (No DD 250 Required)

This CDRL outlines the specific documentation (Certificate of Compliance) required from the contractor for the "CAPSCREW, HEX HEAD" item. Bidders should review this to understand the compliance and submission requirements associated with this part of the contract.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 to Exhibit A (DD Form 1423)", outlines the requirements for a Certificate of Compliance that must be supplied with each shipment of material under Contract N39040Q53448288 for "Capscrew Hex HD". It details the vendor's responsibility for conducting all necessary tests and inspections.

• Required Certification: Vendors must provide a Certificate of Compliance with each shipment.
• Attestation Statement: The certificate must include the verbatim statement: "I ATTEST ALL ITEMS FURNISHED ON THIS CONTRACT ARE IN FULL COMPLIANCE WITH ALL CONTRACT REQUIREMENTS."
• Content Requirements: The certification must include the signature and title of the vendor official responsible for quality assurance.
• Material Identification: Specific material details such as Contract No., Order No., Item No., National/Local Stock No. (NSN/LSN), Manufacturer's Part No., Manufacturer's Serial No., Drawing and Piece No., and Manufacturer's Lot/Heat Nos. must be included on the certificate.
• Optional Form: A template for the Certificate of Compliance is provided, including fields for Company Name, Material Identification, Signature, Date, and Title of the Quality Assurance Official.

Bidders must understand that providing this Certificate of Compliance, accurately filled out with all required information and the specified attestation, is a mandatory part of fulfilling the contract requirements for the specified item. Failure to comply may impact shipment acceptance or contract performance.