NuTrace Instrument Etching System and Training

Solicitation / RFP / RFQ

This solicitation is for the procurement of a NuTrace Instrument Etching System and Training, including a laser unit, computer/laptop, extractor equipment, templates, safety glasses, and an electropolishing unit. It also includes a laser start-up training program and NuTrace R+ Scanners. The purpose is to provide a surgical asset marking service to keep Sterile Processing Services (SPS) in complete control of their surgical inventory and allow tracking through the CensiTrac system.

• NuTrace NUX-20 NG laser unit with accessories.

• Laser Start Up Training (up to 32 hours, online and on-site) covering unique device identification marking on various surgical instrument materials.

• NuTrace R+ Scanners capable of reading 2D Data Matrix quickly and accurately.

• Special handling and shipping.

• The service will be performed at the San Francisco VAMC (SPS), 4150 Clement Street, San Francisco, CA 94121.

• The contract period of performance is not explicitly stated but delivery is required 60 days ARO (After Receipt of Order).

• Payment will be made via Electronic Funds Transfer (EFT).

• Invoices are to be submitted upon delivery, inspection, and Government acceptance.

• Offerors must submit a completed Price/Cost Schedule or equivalent information.

• An Authorized Distributor Letter is required to prove reseller status; failure to provide may result in exclusion.

• A Buy American Certificate must be submitted if non-domestic items are quoted.

• Quotes must be submitted via email to Leah Smith at leah.smith@va.gov by the Offer Due Date: 05-18-2026 at 11:00 AM PDT.

• Questions must be received two business days before the closing date.

• Evaluation will be based on price only, considering the total evaluated price of all line items.

• The acquisition is UNRESTRICTED.

• NAICS Code: 332813 - Electroplating, Plating, Polishing, Anodizing, and Coloring.

• Size Standard: 500 Employees.

• This is a "brand name only" requirement for Part 12.

• Vendors must refer to the Addendum to FAR 52.212-1 Instructions to Offerors and 52.212-2 Evaluation for important submission and evaluation information.

• The contract will incorporate various FAR and VAAR clauses, including those related to personnel vetting, security, and DEI discrimination.

Solicitation / RFP / RFQ

This document is a Brand Name Only Justification for Simplified Acquisition Procedures (SAP) under the SAT, for the Department of Veterans Affairs. It justifies soliciting from a single source for a specific NuTrace Laser unit, NuTrace R+ Scanners, and associated Laser Start Up Training.

• One (1) NuTrace Laser unit (NUX20)

• Eleven (11) NuTrace R+ Scanners

• Up to 32 hours of Laser Start Up Training

• The requirement is for a brand name only product.

• The estimated price is not explicitly stated but is over the micro-purchase threshold and not exceeding the SAT.

• The period of performance is not detailed in this document.

• This document is a justification for a single-source award, not a solicitation with submission instructions or evaluation criteria.

• The requirement is to be set-aside for small business on the open market.

• The justification notes that two or more SDVOSBs are known to be capable.

• The unique characteristic limiting availability to one source is the requirement for specific NuTrace devices to create necessary markings for coordination with the existing CensiTrac instrument tracking system. Only the NuTrace scanner is known to read .010x.010mm in 0.5 seconds and offers specific LED lighting technology and a larger sapphire glass window.

• Market research included searches of the Supply Chain Master Catalog (SCMC), GSA Advantage, and SAM.gov. While SCMC yielded service contracts, no equipment orders were found. SAM.gov searches for prior awards indicated multiple awards to SDVOSB Martin AIJS, LLC, with even competed awards receiving only one quote. Awards older than 18 months were for service only.

• Outreach to the OEM confirmed distributors/resellers include Martin AIJS, LLC, SDVOSB Anthem Surgical Instrument Services, and National Advanced Endoscopy. The OEM confirmed Country of Origin as the United States of America and does not sell directly to the Government.

• Revision 02, Effective Date: 12/30/2025.