NuTrace Laser and Training

Solicitation / RFP / RFQ

This solicitation seeks offers for a NuTrace Laser marking device, Fumex odor extractor, laptop with supporting templates, safety glasses, an electropolishing unit, and operator training. The objective is to enhance traceability of reusable medical devices (RMDs), improve reprocessing workflows, and ensure safe and effective Veteran care at the VA Southern Nevada Healthcare System (VASNHS).

• A fully functional NuTrace NUX-20 laser unit and associated accessories, including a 1-year maintenance service period.

• Training for 2 VA staff in Laser Safety and operation of the NuTrace NUX-20 laser unit, including safety accessories.

• 32 hours of online or on-site training for two assigned staff to achieve Laser Institute of America certification.

• Equipment must be FDA approved, new, and fully operational.

• The laser must produce a CensiTrac compatible data matrix for marking various materials.

• An 18-month manufacturer's warranty on all parts and labor, including travel and shipping costs for repairs.

• Contract type is not explicitly stated, but it is a solicitation for commercial products and services.

• Period of performance is not explicitly stated, but delivery is 60 days ARO (After Receipt of Order).

• Estimated value is not stated.

• Offerors must submit quotes via email to Leah Smith at leah.smith@va.gov by 06-16-2026 at 11:00 AM PDT.

• Questions must be received 2 business days before the closing date.

• Evaluation will be based on price only, considering the total of all line item prices.

• The government will issue an order to the responsible quoter whose quotation is most advantageous.

• This acquisition is a 100% Small Business set-aside.

• NAICS Code: 332813 (Electroplating, Plating, Polishing, Anodizing, and Coloring)

• Size Standard: 500 Employees

• The solicitation incorporates FAR clauses by reference, including those related to small business representations, evaluation, and instructions to offerors.

• Specific clauses regarding DEI discrimination, security prohibitions, personnel vetting, and limitations on subcontracting are included.

Other / Unclassified

This document is a Justification for Single Source Awards (IAW RFO 12.102(a)) for the Department of Veterans Affairs, Network Contracting Office (21), VA Southern Nevada Healthcare System. It outlines the need for one (1) NuTrace Laser unit (NUX20) and up to 32 hours of Laser Start Up Training.

This document explains the rationale for a brand-name-only justification for the procurement of a NuTrace Laser unit (NUX20). Key points include:

• Purpose: To create necessary markings for Unique Device Identification (UDI) for long-term traceability of sterile processing and operating room inventories.
• Unique Characteristics: The NuTrace system, specifically the NUX-20NG model, is required due to its proprietary workflow software, enclosed metal cabinet, fume extraction, built-in tablet with CAD templates, and Class 1/4 CFR enclosed laser designed for tight spaces and long instruments. It delivers marks meeting government traceability standards and seamlessly integrates with existing workflows, replacing end-of-life models.
• Market Research: Searches of the Supply Chain Master Catalog (SCMC) and GSA Advantage did not yield results for the equipment. Service contracts were found, but no existing contracts for the equipment itself. SAM.gov searches identified prior awards to SDVOSB Martin AIJS, LLC and SDVOSB Anthem Surgical Instrument Services. Outreach to the OEM (NuTrace) confirmed that Martin AIJS, LLC, Anthem Surgical Instrument Services, and National Advanced Endoscopy are registered distributors. The OEM does not sell directly to the government.
• Set-Aside: The requirement is manufactured by a small business, and due to the availability of two or more capable SDVOSBs, the requirement will be set-aside for small business on the open market with a brand-name-only justification, as no other product is acceptable.