NUWCDIVNPT Water Vending

Amendment / Modification

• The solicitation closing date has been extended to May 20, 2026, at 2:00 PM EST.

• The "Total Small Business Set-Aside" previously stated in Amendment 0001 has been withdrawn. The solicitation is now issued on an unrestricted basis.

• General Information section, including distribution details and Point of Contact (POC) information.

• Solicitation closing date.

• Set-aside status.

• The deadline for proposal submissions has been extended.

• The opportunity is now open to all responsible sources, not limited to small businesses.

Amendment / Modification

This amendment modifies the solicitation N6660426Q0318 as follows:

• The "Small Business Set-Aside" provision has been withdrawn. The solicitation is now issued on an unrestricted basis, meaning all responsible sources may submit a proposal.

• The solicitation closing date has been extended to May 15, 2026, at 2:00 PM EST.

• General Information (Distribution, PID Number, POC)

• Solicitation closing date

• Small Business Set-Aside status

• The deadline for proposal submissions has been extended.

• The opportunity is now open to all responsible sources, not just small businesses.

Amendment / Modification

This amendment (0001) to solicitation N6660426Q0318 modifies the original solicitation by:

• Providing answers to Request for Information (RFI) 001.
• Revising Statement of Work (SOW) Section 4.0.

Key clarifications and changes from the RFI responses include:

• Building Count: The requirement is for services to "not greater than eighty-one (81) buildings," which is a ceiling, not a floor. The actual number of subscriptions will be determined by user demand.

• Incumbent Data: The government will not provide incumbent contractor information or historical sales data.

• Base Access: Procedures are governed by NUWCDIVNPT Security Manual (SECMAN). The contractor is responsible for obtaining all necessary passes and security clearances, with specific lead times and fees detailed in the SECMAN.

• Delivery Hours: Subject to NUWCDIVNPT operational requirements and base security.

• Gross Sales Definition: Includes all fees charged to the end-user, not reduced by taxes, duties, expenses, or costs incurred by the contractor.

• Pricing: The contract is firm-fixed-price; contractors are expected to absorb all input cost inflation.

• Remittance Percentage: No minimum or maximum acceptable percentage will be established; proposals will be evaluated for price reasonableness.

• Equipment: Dispensers must be "hot/cold options" and "firmly anchored or secured." Room-temperature-only or cold-only models are not acceptable.

• Subcontracting: Identification of subcontractors (e.g., Primo Brands) in the proposal is required, but does not constitute prior approval. A separate consent-to-subcontract action will be required post-award.

• Insurance: U.S. Government and NUWCDIVNPT CMWR/FSB must be named as Additional Insureds. Subcontractor insurance is not a substitute for prime contractor coverage. A waiver of subrogation is required.

• Subscription Process: The draft subscription process will be reviewed during evaluation, and the final process will be incorporated into the contract at award (AD 3.2), establishing the start of the 45-day installation clock.

• Section 1.1 (References to buildings)

• Section 2.0 (Scope)

• Section 4.0 (Technical Requirements, including gross sales definition and pricing)

• Section 4.1 (Specifications, including anchoring and hot/cold options)

• Section 4.2 (Deliveries or Performance)

• Section 4.3 (Maintenance)

• Section 4.4 (Collection of Sales Receipts)

• Section 4.6 (Period of Performance)

• Section 4.7 (Stocking)

• Applicable Documents (AD 3.2)

• This amendment provides clarifications and revisions to the SOW. Offerors should review these changes carefully to ensure their proposals accurately reflect the updated requirements and information.

Solicitation / RFP / RFQ

This solicitation seeks proposals for water vending services at the Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT) and Naval Station Newport (NAVSTA). The services are intended to benefit all NUWCDIVNPT employees.

• Provide water dispensing machines (non-bottled water) to up to 81 buildings on NUWCDIVNPT and NAVSTA premises.

• Machines must be equipped with hot/cold options and thermal overload protection.

• Machines must be firmly anchored or secured to the floor or wall.

• Provide trained employees who meet security standards.

• Maintain machines in a clean, attractive, and sanitary condition.

• Respond to service calls within one business day and stock machines within two business days.

• Remit a flat fixed percentage of gross sales to the NUWCDIVNPT's Civilian Morale Welfare and Recreation Food Services Board (CMWR/FSB).

• Contract type: Firm-Fixed Price (FFP)

• Period of Performance: 60 months (5 years), with installation within 45 days of subscription request.

• Estimated Value: Not explicitly stated, but based on gross sales percentage.

• Proposals must be submitted electronically.

• Key proposal volumes include: Cover Letter, Percentage of Gross Sales, Contractor Subscription Process, and Past Performance.

• Evaluation will be based on two factors: Percentage of Gross Sales and Past Performance.

• Award will be made to the responsible Offeror whose proposal offers the best overall value.

• Key deadlines: Questions due within 20 calendar days of RFP release. Proposal due date not specified in this document.

• Not specified in this document.

• Applicable documents include NUWCDIVNPT Security Manual and the contractor's subscription process.

• Offerors must comply with insurance requirements and telecommunications prohibitions.

• The solicitation is available at https://sam.gov/

Form / Attachment / Pricing Sheet

This document, "Approved Common Clauses for NAF Procurement," updated 05-19-2025, contains a comprehensive list of standard clauses applicable to Nonappropriated Fund (NAF) procurements. It serves as a reference for contracting officers and potential bidders to understand the terms and conditions that will govern NAF contracts.

The document is organized by clause number and title, covering a wide range of topics including:

• Legal Status and Definitions
• Claims and Disputes Resolution
• Representations and Certifications
• Contract Administration (Changes, Invoices, Payments, Discounts)
• Special Requirements (Insurance, Procurement Integrity, Sustainability, Taxes)
• Labor Standards and Restrictions (Child Labor, Trafficking in Persons, Minimum Wage)
• Foreign Purchases and Specific Clauses (e.g., Xinjiang Uyghur Autonomous Region)

Bidders should review this document to understand the standard contractual terms and conditions that will apply to any NAF procurement opportunity. Familiarity with these clauses is crucial for accurately preparing proposals, understanding obligations, and managing contract performance. Key areas of interest for bidders include:

• Payment terms and timelines (e.g., prompt payment discounts, invoice requirements).
• Clauses related to claims and dispute resolution.
• Requirements for insurance, warranties, and compliance.
• Provisions regarding labor standards, trafficking in persons, and foreign procurements.
• Clauses related to changes in scope and contract modifications.