NY IROQOIS NWR HVAC QUARTERS

Solicitation / RFP / RFQ

This solicitation is for the replacement of the HVAC and installation of a wired carbon monoxide and smoke detector at Iroquois National Wildlife Refuge Quarters located at 1109 Casey Road, Basom, NY 14013. The contractor will provide all materials and labor to remove existing fuel-oil boiler and HVAC components, and install a new energy-efficient propane-fired furnace, central air conditioning, and a hardwired CO/Smoke detector.

• Removal of existing fuel-oil boiler and HVAC components.

• Installation of a new energy-efficient propane-fired furnace.

• Installation of a new central air conditioning system.

• Installation of a hardwired carbon monoxide and smoke detector.

• Period of Performance: July 6, 2026, to September 30, 2026.

• Delivery Date: September 30, 2026.

• The contract performance period is mandatory and must be completed within 98 calendar days after receiving notice to proceed.

• Solicitation Issued: May 28, 2026.

• Site Visit: June 3, 2026.

• Questions Due: June 4, 2026, 3:00 PM EDT.

• Quotes Due: June 15, 2026, 3:00 PM EDT.

• Offers must be valid for at least 30 calendar days for Government acceptance.

• Not specified in the provided document excerpt.

• Performance and payment bonds are not required.

• Answers to questions will be posted as an amendment to the solicitation on SAM.gov.

Statement of Work (SOW) / Performance Work Statement (PWS)

This contract aims to replace the existing heating-oil-based HVAC system with a new energy-efficient propane gas-utilizing HVAC system and central air conditioning at the Iroquois National Wildlife Refuge Quarters. The goal is to improve system efficiency and performance, reduce repair costs, and enhance reliability.

• Provide all materials and labor to remove the existing fuel-oil boiler and HVAC components.

• Dispose of all boiler components in accordance with federal, state, and local regulations.

• Install a new energy-efficient propane-fired furnace and central air conditioning.

• Install a wired carbon monoxide and smoke detector.

• Seal all ducting and insulation.

• Perform load calculations for proper equipment sizing.

• Perform test-and-balance procedures.

• Remove and dispose of the existing oil tank, managing hazardous waste.

• Remove and replace all ductwork, condensate lines, refrigerant lines, and linesets.

• The new system must meet current industry standards for efficiency and technology.

• Contractor must maintain a quality control program ensuring compliance with commercial standards and manufacturer installation guidelines.

• Refuge personnel will evaluate performance as work progresses.

• Certified NEBB/AABC-compliant test and balance report required.

• Place of Performance: Iroquois National Wildlife Refuge Quarters, 1069 Casey Road, Basom, NY 14013.

• Period of Performance: July 6, 2026 to September 30, 2026.

• Work Hours: Monday through Friday, 8:00 a.m. to 4:30 p.m. (Non-work hours include weeknights, weekends, and federal holidays).

• Provide an itemized cost breakdown including materials, equipment, labor, administrative fees, and other applicable charges.

• Provide product submittals for all equipment.

• Provide warranty information, including model and serial numbers.

• Conduct on-site operational training for refuge personnel.

• Submit a written safety plan, following all OSHA rules and procedures.

• Comply with all applicable Federal, State, and Local regulations, including but not limited to OSHA, EPA, Clean Air Act, Clean Water Act, hazardous waste regulations, and National Wildlife Refuge System Regulations.

• Comply with relevant construction, mechanical, and building codes (e.g., IBC, IMC, IFC, NEC, NFPA).

• Comply with incorporated FAR and DIAR clauses, including reporting, labor standards, inspections, and certifications.

• Protect all sensitive information and follow DOI information-handling requirements.

• Ensure no supervision or control by Government personnel over contractor employees.

• Restore any affected areas to pre-work condition at no cost to the Government.

• Adhere to wage rate requirements as per the attached Wage Determination (NY20260110).

Form / Attachment / Pricing Sheet

This document contains images of a furnace, an electrical panel, and an oil tank, likely intended to provide visual context for a property or facility maintenance opportunity. It serves as an attachment to a SAM.gov opportunity record.

• Image 1: Shows a "Thermo Pride" furnace unit in a basement setting.
• Image 2: Shows an electrical panel with various circuit breakers.
• Image 3: Close-up of the electrical panel with warning labels.
• Image 4: Shows ductwork connected to the furnace.
• Image 5: Shows an oil tank with "275" and "250" markings, and a "24 HOUR SERVICE" contact number.

These images provide visual information about existing equipment (HVAC, electrical, fuel storage) at a location. Bidders for maintenance, repair, or replacement opportunities should review these images to understand the current state and type of equipment they may be responsible for.

Form / Attachment / Pricing Sheet

This document, Section B - Prices (Quote Schedule) based on SF1442, is a form to be completed and submitted by potential bidders. It requires firms to provide pricing information for the specified requirement.

• Fields for Firm Name, Address, City, State, Zip Code, Unique Entity ID, Point of Contact Name/Title, Phone Number, and Email Address.
• A table for itemized pricing, including Item no., Item Description, Quantity, Unit of Measure, Unit Price, and Total.
• The specific requirement detailed is for one (1) Firm Fixed Price Construction contract for electrical system replacement and service upgrade for a single-story brick ranch house (VC) at Harrison Lake NFH.
• The table includes one line item: "00010 Replace electrical in Visitor Center" with a quantity of 1 LS.
• A "GRAND TOTAL" field is provided for the overall cost.

Bidders must complete this form accurately to provide their pricing for the electrical system replacement and service upgrade. This information is crucial for proposal evaluation and determining the "Grand Total" cost of the project.