NYARNG Panoramic Dental X-RAY

Solicitation / RFP / RFQ

This solicitation seeks the procurement of a digital dental panoramic X-ray imaging system (OPG) for U.S. Army dental clinics. The system is intended to support diagnostic imaging, treatment planning, readiness determinations, and referral documentation for Soldier dental care. The government is procuring a Planmeca ProOne (Panoramic/Cephalometric configuration) or an equivalent system.

• System Functionality: Produce high-quality digital panoramic radiographic images suitable for dental diagnosis and treatment planning, support adult panoramic imaging (including sectional/region-specific views), maintain consistent image geometry, provide sufficient spatial resolution, contrast resolution, and dynamic range, and minimize motion artifacts.

• Patient Positioning & Usability: Include laser alignment guides, head stabilization components for adult and pediatric patients, allow rapid setup, and accommodate patients with limited mobility.

• Digital Output & Interoperability: Utilize a digital detector for immediate image acquisition, be DICOM-compliant for image export and integration with enterprise medical imaging systems, and interface with dental imaging software.

• Radiation Safety: Comply with FDA, NCRP, and DoD radiation safety standards, provide adjustable exposure parameters with pediatric dose-reduction capability, include preprogrammed exposure protocols, and display/record exposure information.

• Reliability & Sustainment: System must be designed for frequent clinical use with high operational uptime, operate on standard U.S. electrical power, have a compact footprint, include required mounting hardware and safety interlocks, and be supported by a manufacturer-approved maintenance and service program, including calibration and technical support at no additional cost for the system's life.

• Warranty: A comprehensive five (5) year warranty covering the system and all associated components, including parts, labor, travel, and calibration services.

• Training & Documentation: Provide operator and technical manuals, initial operator training, and documentation for radiation safety, preventive maintenance, and lifecycle management.

• Ancillary Equipment: Provide all necessary computing and printing equipment, software licenses, drivers, interfaces, and expendable items for printing 2,500 hard-copy images/reports.

• Radiation Shielding: Provide patient and provider radiation protection equipment, including lead aprons and thyroid collars, and remote exposure controls.

• Contract Type: Not explicitly stated, but implied to be a fixed-price arrangement based on item descriptions.

• Period of Performance: Delivery is required by September 1, 2026.

• Estimated Value: Not stated.

• Offer Due Date: March 12, 2026, 09:00 AM.

• Evaluation Criteria: Not detailed in the provided sections.

• Submission Instructions: Standard SF 1449 form is used. Specific instructions for proposal submission are not detailed in these pages.

• The acquisition is marked as "UNRESTRICTED."

• NAICS Code: 339114 (Surgical and Medical Instrument Manufacturing)

• Size Standard: Not specified.

• The delivery address is 11 BEAR MOUNTAIN BRIDGE RD BLD 502, CORTLANDT MANOR, NY 10567-0000.

• The solicitation includes numerous FAR and DFARS clauses related to contract terms, conditions, prohibitions, and reporting requirements, including those related to cybersecurity, item unique identification, payment, and small business concerns.

Solicitation / RFP / RFQ

This document outlines the requirements for procuring a digital dental panoramic X-ray imaging system (OPG) for U.S. Army dental team clinical operations. The system is needed to support diagnostic imaging, treatment planning, readiness determinations, and Soldier dental care in a garrison environment.

• Imaging Capability: Must produce high-quality digital panoramic (OPG) radiographic images suitable for diagnosis and treatment planning, supporting adult imaging programs with consistent geometry and magnification. Requires sufficient spatial resolution, contrast resolution, and dynamic range for evaluating impacted teeth, jaw structures, caries, bone levels, and maxillofacial pathology. Must minimize motion artifacts.

• Patient Positioning & Usability: Includes laser alignment guides, head stabilization components for adults and pediatrics, rapid setup capabilities, and accommodation for patients with limited mobility.

• Digital Output & Interoperability: Must be DICOM-compliant, exportable for enterprise medical imaging systems, interface with dental imaging software (preference for AUDS authorized), and allow patient demographic data association.

• Radiation Safety & Dose Management: Must comply with FDA, NCRP, and DoD standards, offer adjustable exposure parameters with pediatric dose reduction, include preprogrammed protocols, and display/record exposure information. Contractor must provide all necessary labeling and compliance components.

• Reliability, Installation & Sustainment: Designed for frequent clinical use with high uptime, operate on standard U.S. power, have a compact footprint, include mounting hardware and safety interlocks. Requires manufacturer-approved maintenance, calibration, and technical support for the system's life at no additional cost.

• Quality Assurance & Calibration: Support routine QC/calibration, provide consistent image quality, and include documentation for QA and inspection.

• Training & Documentation: Contractor must provide operator/technical manuals, initial operator training, and documentation for radiation safety, maintenance, and lifecycle management.

• Ancillary Equipment: Includes a dedicated workstation exceeding manufacturer specs, all software licenses/drivers, a medical-grade printer capable of diagnostic hardcopy, expendables for 2,500 prints, and all necessary cabling/accessories compatible with DoD environments.

• Radiation Shielding: Provide patient (aprons, collars) and provider shielding, plus a remote exposure trigger, all compliant with federal, DoD, and state regulations.

• A five (5) year warranty is required, covering all components (X-ray tube, detector, electronics, software, computers, printers). Warranty includes parts, labor, travel, and calibration. Contractor must respond to maintenance issues within 48 hours.

• The system must comply with HIPAA and DHA privacy/information protection requirements, with the contractor acting as a Business Associate.

• The system must be compatible with existing Army dental clinic workflows and standardized equipment.

• The Planmeca ProOne (Pan/Ceph) is referenced as an example system. Brand-name or equal systems are acceptable if they meet all specified requirements.

• Acceptance criteria include successful installation, calibration, verification of imaging modes and safety features, demonstration of diagnostic image quality, and delivery of all documentation and training.

• This document specifies salient characteristics and capabilities for a dental panoramic X-ray imaging system.