NYARNG Raw Subsistence Delivery - 2 Locations

Solicitation / RFP / RFQ

This solicitation, W912PQ26QA014, issued by the W7NR USPFO ACTIVITY NY ARNG, is for the procurement of "Raw Sub" (food product) for delivery to specified locations in Vermont and New York. The acquisition is set aside for Small Business.

• Delivery of "Raw Sub" in accordance with specific requests (PR&C) attached to the solicitation.

• Specific delivery dates range from May 28, 2026, to June 05, 2026.

• Deliveries are to be made between 1000-1600 hours, depending on the specific item.

• The North American Industry Classification Standard (NAICS) code is 311991, with a size standard of 700.

• Product Service Code (PSC) is 8905.

• Pricing Arrangement: Firm Fixed Price.

• Contract type and estimated value are not explicitly stated in the provided pages.

• Offer Due Date: April 29, 2026, at 12:00 PM.

• Evaluation will be based on the lowest price that meets the requirements of the solicitation and statement of work.

• The solicitation incorporates FAR 52.212-1, 52.212-3, and 52.212-4 by reference.

• This acquisition is 100% set aside for Small Business.

• The document includes numerous FAR and DFARS clauses incorporated by reference, covering areas such as:

  • Representations and Certifications (e.g., SAM registration, small business status)
  • Contract Administration (e.g., WAWF payment instructions, item unique identification)
  • Buy American Act and Free Trade Agreements
  • Evaluation factors and basis of award

• Points of contact for solicitation information are Johanna Goman (email and phone) and for delivery/acceptance are SFC Lauren Rubino.

Form / Attachment / Pricing Sheet

This document is a Purchase Request and Commitment form, detailing a list of food and grocery items to be procured. It serves as a request for these items and a commitment of funds for their purchase.

• Itemized List of Supplies: A comprehensive list of food items, including descriptions, quantities, and units of measure.
• Procurement Details: Includes requisition number, requisition date, delivery dates, and destination.
• Justification for Local Purchase: Indicates that these items cannot be secured through normal supply channels and local procurement is necessary.
• Supplier Information: Fields for supplier name, address, and contact information.
• Administrative Sections: Includes fields for IMPAC Holder, Billing Official, Certifying Officer, and Approving Officer.

While this document is a request form and not a solicitation, it details specific food and grocery items needed. Potential suppliers of these types of goods could use this information to understand potential demand and the types of products being sought by the government entity.

Form / Attachment / Pricing Sheet

This document is a Purchase Request and Commitment form detailing a list of food and grocery items to be procured. It serves as a request for these items and a commitment of funds for their purchase.

• Itemized List of Supplies: Contains a detailed list of various food items, including produce, dairy, meats, pantry staples, baked goods, frozen items, and beverages.
• Quantities and Units: Specifies the quantity and unit of measure for each item (e.g., pounds, cases, boxes, cans, each).
• Requisition Details: Includes requisition number, date, and delivery information.
• Authorization Fields: Sections for initiating officer, supply officer, and approving officer signatures and dates, indicating internal approval for the purchase.

This document outlines the specific food and grocery items required. Potential bidders can use this list to determine if they can supply the requested items and to prepare pricing if this were part of a solicitation. It details the exact nature and quantity of goods needed for this procurement.

Statement of Work (SOW)

To procure raw subsistence products to provide quality meals and products to the New York Army National Guard (NYARNG) during training events at multiple locations. The contractor will ensure timely delivery, high-quality products meeting commercial grade standards, and excellent customer service.

• Procurement of raw subsistence products, including beef, veal, pork, lamb, and poultry.

• Delivery to a specified location: 11 Bear Mountain Bridge Rd BLDG 505, Cortlandt Manor, NY, 10567.

• Delivery window: 1000-1200.

• Food Safety: Adherence to all food safety requirements, including proper labeling, packaging, and shipping. 100% AQL.

• Product Delivery: Delivery within the specified window and coordination with receiving personnel. 98% AQL.

• Dietary Requirements: Separation and clear labeling of all religious and dietary restricted products. 98% AQL.

• Quantity: Accurate delivery of ordered quantities, with notification of stock or short shipments at least 48 hours prior to delivery. 95% AQL.

• Product Requirements: Products must meet minimum requirements for each course and serving size per Soldier. 95% AQL.

• The SOW does not explicitly state a period of performance, but implies ongoing support for training events.

• Place of Performance: NYARNG training events at multiple locations, with a specified delivery location in Cortlandt Manor, NY.

• Product Standards: Adherence to North American Meat Processors Association (NAMP) "Meat Buyer's Guide" standards for meat products. Specific requirements for lean percentages, avoidance of soy protein (TVP) and lean finely textured beef (LFTB), and breading percentages for fritters.

• Seafood Standards: Compliance with US Standards for Grades of Fishery Products, originating from US Flagged vessels and processed in US plants.

• Fruits & Vegetables: Must meet US Standards for Grades for Processed Fruits and Vegetables (Grade A or B).

• Tenderizers: Extreme caution with chemical or protein-based tenderizers; use is limited and requires cooking to very well done.

• Labeling: Compliance with FDA's Food Allergen Labeling and Consumer Protection Act (FALCPA) of 2004, including identification of major food allergens. Monosodium Glutamate (MSG) is not permitted.

• Trans Fat: Products must contain zero grams of trans fat.

• Juices & Milk: Specific fortification requirements for orange juice, tomato/vegetable juices, and milk/milk alternatives.

• Physical Security: Safeguarding Government property and adhering to installation regulations.

• Combating Trafficking in Persons: Zero-tolerance policy.

• Organizational Conflicts of Interest (OCI): Requirements for notification and mitigation.

• Access Control: Specific hours for deliveries (8:00 AM - 3:00 PM, Monday-Friday) and adherence to installation security regulations.

• Food Safety: Strict protocols for personnel health, hygiene, and facility/vehicle sanitation.

• Deliverables: Contract Manager/rep and contact info (within 3 days of award), most recent Health Inspection Report, and current Permit to Operate (submitted with bid).

Statement of Work (SOW)

To procure raw subsistence products to provide quality meals and products for the New York Army National Guard (NYARNG) during training events at multiple locations. The contractor will ensure timely delivery, high-quality products meeting commercial grade standards, and excellent customer service.

• Procurement of raw subsistence products, including beef, veal, pork, lamb, and poultry.

• Delivery to 113 Ethan Allen Rd, Jericho, Vermont, 05465, between 1400-1600.

• Products must meet specific standards, including North American Meat Processors Association (NAMP) "Meat Buyer's Guide" for meats, and US Standards for Grades for seafood, fruits, and vegetables.

• Strict guidelines on fat content, breading percentages, and the prohibition of soy protein (TVP) and lean finely textured beef (LFTB).

• Specific requirements for juices (fortification levels, sodium content) and milk (lactose-free alternatives, fortification levels).

• Prohibition of Monosodium Glutamate (MSG) and requirements for zero trans fat in food products.

• Caution advised regarding the use of enzyme-based tenderizers (Ficin, Bromelin, Papain) due to inactivation challenges in mass feeding environments.

• Compliance with FDA Food Allergen Labeling and Consumer Protection Act (FALCPA) of 2004 for labeling.

• Food Safety: 100% compliance.

• Product Delivery: 98% within delivery window and coordinated with receiving personnel.

• Religious/Dietary Requirements: 98% separated and labeled correctly.

• Quantity: 95% correct quantity delivered, with 48-hour notification for shortages.

• Product Requirements: 95% adherence to minimum requirements and proper serving sizes.

• Delivery Location: 113 Ethan Allen Rd, Jericho, Vermont, 05465.

• Delivery Window: 1400-1600.

• Contractors may be subject to inspection audits and must be listed in the Worldwide Directory of Sanitarily Approved Food Establishments for Armed Forces Procurement.

• Physical security of government property is required.

• Zero tolerance for trafficking in persons and adherence to policies on Organizational Conflicts of Interest (OCI).

• Contractors must safeguard against damage to government property.

• Access control for delivery vehicles (8:00 AM - 3:00 PM, Monday-Friday) and adherence to installation regulations.

• Employees must be free of communicable diseases and follow proper food handling techniques.

• Vehicles used for transport must be clean, in good repair, and not uncovered.

• Deliverables include Contract Manager/rep contact info and Health Inspection Report/Permit to operate.

• References to external guidance include Army Regulations, TB MED 530, Army Buyers Guide, and FDA Food Code.

Form / Attachment / Pricing Sheet

This document is a "Purchase Request and Commitment Submitted" form, detailing a request for various food and grocery supplies. It serves as an internal document to initiate and track the procurement of these items.

• Requisition Details: Includes Requisition Number (20260531 WP46A2), Requisition Date (2026-04-17), and delivery dates.
• Itemized List: A comprehensive list of food and grocery items with quantities and units (e.g., Assorted Salad Dressings, Base Beef, Cocoa, Coffee, Flour, Pasta, various spices, meats, produce, dairy, frozen goods, and baked goods).
• Justification for Local Purchase: Indicates that these items cannot be secured through normal supply channels and local procurement is necessary.
• Delivery Information: Specifies the delivery location as AT(1501), Camp Smith Training Site, Cortlandt Manor, NY, with a "Not Later Than" date of 2026-05-31.
• Administrative Sections: Includes fields for IMPAC Holder, Billing Official, Supplier Name and Address, and signature blocks for various approving officers.

While not a solicitation, this document outlines the specific types and quantities of goods being procured. Potential bidders offering similar food and grocery supplies may find this list informative for understanding the scope and nature of potential future requirements or for identifying opportunities to supply these items.

Form / Attachment / Pricing Sheet

This document is a Purchase Request and Commitment Submitted form, detailing a request for various food and grocery supplies. It serves as an internal document for procurement and commitment of funds.

• Lists specific food items, including canned goods, produce, dairy, meats, baked goods, and pantry staples.
• Specifies quantities and units of measure for each item.
• Includes requisition numbers, dates, and delivery information.

While not a solicitation, this document outlines the specific types and quantities of goods being procured. Vendors interested in supplying these items would need to understand the detailed list of products and their required specifications to potentially bid on future, related opportunities.