Occupational Therapy Services, St. Stephens Indian

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically Occupational Therapy Services for St. Stephens Indian School. The Department of the Interior (DOI), Bureau of Indian Education (BIE), Division of Acquisitions anticipates awarding a single Labor Hour type purchase order.

• The core service required is Occupational Therapy.

• The solicitation is set aside for Indian Small Business Economic Enterprise (ISBEE) / Indian Economic Enterprise (IEE).

• Offerors must be Indian Economic Enterprises and small business concerns to be considered.

• Contract Type: Labor Hour type purchase order.

• Period of Performance: Base Year (4/01/2026 - 3/31/2027) with four Option Years extending through 3/31/2031.

• Delivery To: BIE - St. Stephens Indian School, 128 Mission Rd. PO Box 345, Saint Stephens, WY 82524.

• NAICS Code: 621340 (Office of Physical, Occupational and Speech Therapists and Audiologists).

• Size Standard: $12.5M.

• Offer Due Date: March 19, 2026, 16:00 CST.

• Submission Method: Electronic mail only to michelle.nahlee@bie.edu with a specific subject line.

• Evaluation: Quotes will be evaluated based on FAR 13.106-2(b)(3) with comparative evaluations. The government will compare acceptable quotes to determine the best value, considering factors beyond the minimum requirements.

• Key Submission Requirements: Offerors must complete and return SF-1449, DIAR 1452.280-4 self-certification, and provide a capabilities statement demonstrating understanding of the SOW, personnel qualifications (resumes), and relevant experience. Pricing must be submitted as a fully burdened hourly rate.

• This acquisition is 100% set aside for Indian Small Business Economic Enterprise (ISBEE) / Indian Economic Enterprise (IEE).

• Offerors must be both Indian Economic Enterprises and small business concerns.

• The solicitation incorporates numerous FAR and DIAR clauses by reference. Offerors are cautioned to review these thoroughly.

• Background investigation and suitability determination are required for contractor employees working onsite or handling PII.

• Payment requests must be submitted electronically through the U.S. Department of the Treasury's Invoicing Processing Platform (IPP) System.

• Attachments include Statement of Work (SOW), Pricing Schedule, and Wage Determination #2025-5407.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in specific geographic areas.

• Area Covered: Wyoming Counties of Big Horn, Fremont, Hot Springs, Park, Washakie.
• Occupational Listings: Provides a comprehensive list of job classifications (e.g., Administrative Support, Automotive, Health Occupations, Information Technology, etc.) with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and lists specific rates for Health & Welfare ($5.55/hour) and Health & Welfare EO 13706 ($5.09/hour).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Conformance Process: Outlines the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This document is critical for bidders responding to federal solicitations that fall under the Service Contract Act. It dictates the minimum labor costs that must be factored into proposals for covered contracts. Bidders must ensure their proposed wages and benefits meet or exceed these requirements for the specified occupations and geographic area to be compliant.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Fields to record the Solicitation/Sources Sought/RFI Number, Project Title, and Date of Form Submission.
• Representation that the enterprise meets IEE requirements at the time of offer, contract award, and throughout the contract term.
• Fields for the Offeror to provide:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% (or greater) Owner of the IEE Firm
  • Legal Business Name
  • Certifying Signature
  • Unique Entity ID (UEI)
  • Printed Name

Bidders seeking to be considered for awards set aside under the Buy Indian Act must complete and submit this form. It is crucial for demonstrating eligibility for such set-aside opportunities. Contracting Officers may request additional documentation to verify eligibility.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for Occupational Therapy services at St. Stephens Indian School.

• Service: Occupational Therapy
• Provider: St. Stephens Indian School
• Period of Performance: Includes Base Year and four Option Years.
• Labor Rate: Stated as an all-inclusive description of services within the scope of work.
• Estimated Hours: Provided for each year, totaling 2440 hours over the Base Year and Option Years.
• Total Cost: All entries show $0.0, indicating pricing details are to be filled in by the bidder or are not yet finalized in this version.
• Calculation Basis: Estimated hours are based on student enrollment, calculated as 29 weeks at 488 hours per week (4 days/week x 4 hours/day x 29 weeks) plus additional hours for PT Conference and home visits.

Bidders should use this schedule to input their proposed labor rates and calculate total costs for each period of performance. The estimated hours and calculation basis provide context for the expected workload. The zero dollar amounts indicate that bidders need to provide their pricing for these services.

Statement of Work (SOW)

To provide occupational therapy services to eligible children with disabilities, in accordance with the Individuals with Disabilities Education Act (IDEA).

• Provide qualified personnel, supplies, materials, equipment, and testing materials for occupational therapy services.

• Perform occupational therapy for all referred students during the contract period.

• Be present at initial placement or multidisciplinary team meetings.

• Advise special education and classroom teachers on continuous assessment, evaluation, and implementation of occupational therapy programs.

• Meet with individual students regularly to provide suggestions for home-based therapy strategies.

• After parental permission, assess students' occupational skills (e.g., sensory integration, fine motor development, activities of daily living, handwriting, oral motor/feeding) to determine deficits and develop recommendations.

• Consult with teachers, parents, and other professionals for information and service plan development.

• Instruct students on implementing goals for remediation of occupational deficits.

• Participate in IEP and multidisciplinary team meetings.

• Prepare documentation including evaluations, observations, progress reports, and contact summaries.

• Present information on professional expertise and research resources.

• Screen students for assessment according to laws regarding minority non-discriminatory practices.

• Services to be provided four (4) times a week for four (4) hours a day for 29 weeks throughout the school year, onsite or digitally as determined by the IEP team.

• This contract is for one (1) Occupational Therapist.

• Services provided four (4) times a week for four (4) hours a day for 29 weeks.

• After mandated compensatory minutes are satisfied, hours will be reduced.

• 29 weeks throughout the school year.

• Services to be provided onsite or digitally as determined by the IEP team.

• Key Personnel Minimum Requirements:

  • Education: Master's degree in occupational therapy.
  • Experience: 2 years of directly related professional experience, preferably with Native American students.
  • Certification: Certificate of Clinical Competence in Occupational Therapy.
  • License: State license in the state where services are provided.

• Replacement of key personnel requires prior coordination and approval.

• Student Files: Daily

• Goals and objectives for IEP: Monthly

• Student Progress Reports: Quarterly

• Assessments: Monthly