Ochoco NF, Lamonta Compound and Heli-Base Janitorial Cleaning Services

Amendment / Modification

• This amendment corrects the schedule of items for solicitation 1240BE26Q0050.

• The quantity for Items 1 and 2 has been corrected to 8.

• An updated Schedule of Items and Performance Work Statement (Revision 1) is referenced.

• Schedule of Items

• Performance Work Statement (Revision 1)

• The amendment extends the hour and date specified for receipt of offers. Bidders must acknowledge receipt of this amendment. Failure to do so may result in rejection of the offer. If an offer has already been submitted, changes can be made via letter or electronic communication referencing the solicitation and amendment, provided it is received prior to the specified opening hour and date.

Solicitation / RFP / RFQ

This document is a solicitation for janitorial cleaning services for the Ochoco National Forest, Lamonta Compound, and Heli-Base located in Prineville, Oregon. The services are required to maintain the premises at an acceptable level of cleanliness consistent with industry standards.

• Routine Cleaning: Janitorial services for various buildings including offices, restrooms, warehouse, truck shop, shower building, hotshot buildings, and fire ops building.

• Specific Tasks: Includes cleaning of restrooms, floors (carpet and resilient), trash removal, spot cleaning, replenishing supplies (paper, soap, batteries), carpet shampooing (bi-annual), and floor stripping/waxing (annual).

• Performance Standards: Buildings must present an overall appearance of cleanliness. Specific standards are detailed for restrooms (fixtures, surfaces, supplies) and office spaces (dust, dirt, trash, carpet care).

• Quality Control: Contractor must maintain a quality control program.

• Bio-based Products: Contractor must use bio-based products in accordance with relevant regulations.

• Period of Performance: Base Year: 05/01/2026 to 12/31/2026. Includes four (4) option years extending through 12/31/2030.

• Contract Type: Not explicitly stated, but implies a service contract.

• Offer Due Date: 04/21/2026 at 1700 PT.

• Submission Instructions: Bidders must complete blocks 12, 17, 23, 24, and 30 of the solicitation form. Invoices are to be submitted via the electronic Invoice Processing Platform (IPP).

• Evaluation: Performance will be based on meeting performance and quality standards. Government inspection and acceptance will be performed randomly.

• NAICS Code: 561720 (Cleaning Services).

• Set-Aside: This acquisition is 100% set aside for Small Business.

• Attachments: Wage rates, Lamonta Site Map, Fire Ops Floor Plan, and HeliBase Floor Plan are provided as attachments.

• Personnel Requirements: Background checks (HSPD-12) and key card issuance are required for personnel accessing facilities.

• Government Furnished Items: Includes soap dispensers, toilet tissue holders, electricity, water, etc. Contractor furnishes most supplies and equipment.

Form / Attachment / Pricing Sheet

This document is a site map and building description list for the Lamonta facility. It provides a visual layout of the existing buildings and a key to identify their purpose.

• A scaled map indicating the location and footprint of various buildings.
• A "BUILDING DESCRIPTIONS" key that lists building numbers and their corresponding uses (e.g., "Hot Shot Double Wide," "KV Storage Building," "Fire Cache, Eng. & Other," "Open Storage").
• A specific area is highlighted and labeled "New Fire OPS Bld," indicating a potential new construction or operational area.

This document is relevant for bidders to understand the physical layout of the Lamonta site, including the location and function of existing structures. It may be crucial for understanding the scope of work related to construction, renovation, or site operations, particularly if the "New Fire OPS Bld" is part of the opportunity. Bidders should use this to visualize site access, staging areas, and the proximity of work areas to existing facilities.

Solicitation / RFP / RFQ

This solicitation seeks janitorial cleaning services for Government Offices on the U.S. Forest Service Administrative site at the Lamonta Compound and Heli-Base/Rappelers Building in Prineville, OR. The services are performance-based, meaning the government specifies what needs to be accomplished, not how.

• Janitorial cleaning services for various buildings including offices, restrooms, warehouse, truck shop, hotshot buildings, and fire ops building.

• Services include routine cleaning, trash removal, spot cleaning, restroom maintenance, carpet shampooing (bi-annual), and hard surface floor stripping and waxing (annual).

• Contractor must maintain a quality control program.

• Use of bio-based cleaning products is required.

• Contractor must provide all labor, equipment, supervision, transportation, and supplies, except for specified government-furnished items.

• Period of Performance: Base Year 05/01/2026 to 12/31/2026, with four (4) one-year option periods.

• Contract type is not explicitly stated but implies a fixed-price structure for services.

• Offer Due Date: 04/21/2026 at 1700 PT.

• Evaluation criteria are not detailed in this document, but performance will be based on meeting performance and quality standards.

• Key deadlines include proposal submission and background investigation completion (14 days).

• This acquisition is set aside 100% for Small Business.

• NAICS Code: 561720 (Cleaning Services) with a size standard of $22 million.

• The solicitation includes detailed performance standards, measurement methods, and contractor responsibilities regarding safety, security, and personnel.

• Attachments include Wage rates, Lamonta Site Map, Fire Ops Floor Plan, and HeliBase Floor Plan.

Form / Attachment / Pricing Sheet

This document is a floor plan for a "Heli-Base" facility. It provides a layout of the building's interior, including room designations (e.g., #101, #105, #106, #107), restroom facilities (Women's, Men's, ADA accessible), and exterior landscaping features such as a gravel patio and path.

• Building footprint and interior room layout.
• Designation of specific rooms and facilities.
• Exterior site features including landscaping and pathways.
• Elevation information (100'-0" FF ELEV.).
• Site break line indicating where the north and south halves of the site plan are shown on separate sheets (L100 and L200).

This floor plan is crucial for bidders to understand the physical layout and spatial requirements of the facility. It informs potential proposals related to construction, renovation, or facility management by illustrating the existing or planned structure and its immediate surroundings.

Form / Attachment / Pricing Sheet

This document provides the floor layouts for the Lamonta Fire Operations Building, detailing both the lower and upper floors. It serves as a visual reference for the physical space.

• Lower Floor Layout: Includes areas such as lobby, ready rooms, laundry, mechanical room, storage, electrical, data, restrooms, showers, and bike storage.
• Upper Floor Layout: Includes areas such as lobby, operations, training rooms, office, conference room, locker room, restrooms, showers, and storage.
• Room numbers and labels are provided for each space.

This floor plan is crucial for bidders to understand the physical scope and layout of the facility where fire operations will take place. It can inform decisions regarding equipment placement, staffing needs, operational flow, and any potential modifications or build-outs required for the opportunity.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of Oregon, specifically for the Counties of Crook and Jefferson. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing their applicability and requirements.
• Outlines provisions for vacation, holidays, hazardous pay differentials, and uniform allowances.
• Describes the "Conformance Process" for requesting additional classifications and wage rates not listed in the determination.

This document is crucial for bidders to understand the labor costs associated with performing services under a government contract in the specified area. It establishes the minimum wage and fringe benefit requirements that must be met by contractors and subcontractors, directly impacting proposal pricing and labor cost estimations.