ODR Office Refresh

Statement of Work (SOW)

To design, fabricate, and install custom furniture and perform related lobby renovations for the Outdoor Recreation (ODR) facility at Malmstrom Air Force Base, Montana, to create a "mountain-modern" aesthetic.

• Provide project management, labor, materials, equipment, and transportation.

• Custom fabricate a front desk and filing cabinet.

• Procure and assemble five (5) industrial shelving units.

• Remove existing wallpaper, repair walls, and paint.

• Install new furniture and associated artwork.

• All work must comply with applicable federal, state, and local laws, regulations, and standards.

• Site Visit: Mandatory site visit required prior to fabrication to verify site conditions and measurements. Expenses are the contractor's responsibility.

• Custom Furniture:

  • Front Desk: "Mountain-modern" aesthetic using reclaimed barnwood and matte black steel. Dimensions: 145" W x 30" D x 78.5" H. Features include four drawers, a double-door cabinet, and an integrated custom ODR logo (design proof required for approval).
  • Filing Cabinet: "Mountain-modern" aesthetic using reclaimed barnwood and matte black steel. Dimensions: 60" L x 19" D x 40" H. Features include four drawers for hanging files and a central two-door cabinet with a shelf.
  • Shelving Units: Five (5) industrial strength units with matte black metal frames and reclaimed barnwood shelves. Dimensions per unit: 47.5" W x 16" D x 78.5" H. Each unit has five shelves. Installation per manufacturer's instructions.

• Wall Preparation and Painting: Remove wallpaper from designated walls, perform necessary repairs, and apply "Jay Blue" (Sherwin-Williams SW 6797) paint.

• Installation and Cleanup: Responsible for off-loading, placement, installation of furniture and art, legal disposal of waste, and cleaning the site.

• Period: Completed within 30 calendar days after contract award. Work on-site is a continuous phase.

• Place: Lobby/Customer Entrance Area, Building 1222, Malmstrom Air Force Base, MT. Work area dimensions approx. 30' x 25'.

• Material management (ordering, receiving, inspecting, rejecting, re-ordering).

• Protection of property.

• Ensuring personnel compliance with Malmstrom AFB access requirements (REAL ID).

• Providing maintenance and care instructions upon completion.

• Final acceptance contingent upon a walkthrough inspection and remedy of any identified "punch list" items.

• A sign-off sheet from the ODR Manager or representative is required for final payment.

• Payment via Electronic Funds Transfer (EFT).

• Final payment issued only after successful completion and acceptance.

• ODR Logo and Color Specifications

Form / Attachment / Pricing Sheet

This document, titled "NONAPPROPRIATED FUND STANDARD CLAUSES," outlines the standard terms and conditions that will be incorporated into a contract with a Nonappropriated Fund Instrumentality (NAFI). It serves as a foundational document detailing the legal, administrative, and operational requirements for both the contractor and the NAFI.

• Definitions: Clarifies key terms such as "Contract," "Contracting Officer," "Contractor," and "Nonappropriated Fund Instrumentality (NAFI)."
• Legal Status: Establishes the NAFI as an integral part of the Department of Defense and an instrumentality of the U.S. Government, clarifying that no appropriated funds will be used.
• Claims, Protests & Appeals: Details the procedures for resolving disputes, including requirements for written claims, certifications for claims over $100,000, and appeal processes.
• Representations: States that the written contract is the entire agreement and that the contractor cannot represent itself as a government agent.
• Insurance: Mandates that the contractor maintain specific insurance coverage throughout the performance period.
• Procurement Integrity: Outlines requirements regarding ethical conduct, prohibiting gratuities and improper business opportunities.
• Termination Clauses: Covers termination for convenience, cancellation by mutual agreement, and termination for cause, including contractor responsibilities and NAFI rights.
• Changes: Details the process for the Contracting Officer to make changes within the scope of the contract and the contractor's right to an equitable adjustment.
• Social Responsibility and Labor Standards: Includes clauses on Combating Trafficking in Persons (CTIP), labor laws, work hours, compensation, benefits, and non-discrimination.
• Inspection and Acceptance: Defines the procedures and responsibilities for inspecting and accepting supplies and services.
• Taxes: Clarifies how taxes are handled in relation to the contract price.
• Invoices: Specifies the required elements for proper invoices to ensure timely payment.
• Governing Law: States that the contract will be construed in accordance with Federal laws of the United States.
• Sustainability: Encourages environmentally sustainable practices.
• Prohibitions: Addresses prohibitions on certain telecommunications equipment/services, child labor, and items containing PFOS or PFOA.

This document is critical for potential bidders as it defines the fundamental contractual obligations, rights, and responsibilities. Understanding these standard clauses is essential for accurately assessing the risks and requirements associated with the opportunity, preparing a compliant proposal, and managing the contract effectively if awarded. It outlines key areas such as dispute resolution, termination conditions, labor standards, and payment procedures.

Solicitation / RFP / RFQ

This solicitation is for the "ODR Office Refresh" project, which involves the delivery and installation of office furniture, including desks, filing cabinets, and shelves. The North American Industry Classification Standard (NAICS) code is 337211, with a size standard of 1000 employees.

• Delivery and installation of office furniture (desks, filing cabinets, shelves).

• Compliance with the attached Statement of Work (SOW) / Performance Work Statement (PWS).

• Offerors must include a mock drawing or design outline for the project pieces.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: Delivery requested by May 11, 2026.

• Contract type and estimated value are not explicitly stated in the provided pages.

• Offer Due Date: April 8, 2026, at 12:00 PM local time.

• Offers must be submitted to the address specified in Block 9.

• Evaluation will be based on price and adherence to specifications. Award will be made to the lowest-priced quotation that meets the required specifications.

• Only the three lowest quotations conforming to the statement of objectives will be evaluated.

• Offerors must hold prices for 30 calendar days from the offer due date.

• This acquisition is currently marked as "UNRESTRICTED".

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference.

• Attachments include: NAF Clause Set, Statement of Work (ODR Office Refresh), and Wage Determination (DBA WD MT20250062 - Building).

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction projects in Cascade County, Montana. It specifies the prevailing wage rates and fringe benefits for various construction trades. This information is crucial for contractors to understand labor costs when bidding on projects covered by this determination.

• General Decision Number: MT20260062, dated 01/02/2026.
• Construction Type: Building (excluding single-family homes or apartments up to 4 stories).
• Geographic Area: Cascade County, Montana.
• Trades and Rates: Includes hourly rates and fringe benefits for trades such as Heat and Frost Insulator, Boilermaker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Laborer, Painter, Pipefitter, Plumber, Sheet Metal Worker, and Roofer.
• Zone Definitions: Specifies how travel distances from designated towns affect hourly rates for certain trades (e.g., Power Equipment Operators, Laborers).
• Footnotes: Details on paid sick leave (Executive Order 13706) and minimum wage rates (Executive Order 13658) applicable to federal contractors.
• Wage Determination Appeals Process: Outlines the procedure for appealing wage determinations.

Bidders must use these prevailing wage rates to accurately calculate labor costs for their proposals. Failure to comply with these wage requirements can lead to bid disqualification or contract non-compliance. The document also provides information on paid sick leave and minimum wage requirements for federal contractors.