OEC Mailroom Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, specifically W6QM MICC-FDO FT HOOD, is soliciting proposals for Mailroom Services for the Operational Evaluation Command (OEC) at Fort Hood, TX. This is a 100% 8(a) Business Development Program Set-Aside for non-personal, commercial services. The requirement is for continuous mailroom and production support, including two full-time, security-cleared personnel. Proposals are due May 8, 2026, at 12:00 PM CT.
Scope of Work
The contractor will provide continuous and uninterrupted mailroom and production support services. This includes the receipt, processing, distribution, accountability, and reproduction of official mail and documents. Key services encompass mailroom operations, vehicle operations for mail delivery/pickup, reproduction services for classified and unclassified documents, message handling, and Protected Distribution System (PDS) inspections. The services are non-personal, meaning the contractor will not supervise or control contract service personnel.
Contract Details
- Contract Type: Firm Fixed Price (FFP)
- NAICS Code: 561499 (All other business support services) with a size standard of $21,500,000
- PSC Code: R699 (Support- Administrative: Other)
- Period of Performance:
- Base Year: June 1, 2026 - May 31, 2027
- Option Year 1: June 1, 2027 - May 31, 2028
- Option Year 2: June 1, 2028 - May 31, 2029
- Option Year 3: June 1, 2029 - May 31, 2030
- Option Year 4: June 1, 2030 - May 31, 2031
- Place of Performance: Operational Evaluation Command (OEC), Fort Hood, TX, primarily in Buildings 91012, Rooms 117 and 118.
- Work Hours: Monday through Friday, 0730 to 1700 Central Time Zone.
Key Requirements & Performance Standards
- Personnel: Two (2) full-time, security-cleared personnel required.
- Security: Requires a Secret facility clearance at proposal submission and maintenance. Personnel need active SECRET level clearance in DISS and a favorable NACLC or equivalent.
- Training: Annual Anti-Terrorism (AT) Level I, OPSEC Level 1, Information Assurance (IA)/IT, Threat Awareness Reporting Program (TARP), and iWATCH training. Fort Hood Publications Management Course & Installation Postal Certification are also required.
- Quality Control: Contractor must develop and maintain a Quality Control Plan (QCP), submitted within 10 days of award.
- Government Furnished Property (GFP): Includes office space, computer equipment, basic furniture, support equipment, a government vehicle, postage, and access to shared copy machines.
- Performance Metrics:
- Mailroom Operations: 99% sorting accuracy, max one complaint/month.
- Vehicle Operations: Daily PMCS, 100% on-time mileage reports, ≥99% log accuracy.
- Reproduction Services: ≥98% on-time completion with no defects.
- Message Handling: 100% security compliance, zero violations.
- PDS Inspection: 100% inspections completed, anomalies reported within 15 minutes.
Submission & Evaluation
This is a combined synopsis/solicitation (RFQ1807891) prepared under FAR Part 12. Offers will be evaluated based on being most advantageous to the Government, considering price and other factors. All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov to be eligible for award. Proposals are due May 8, 2026, at 12:00 PM CT.
Contact Information
Primary Point of Contact: Stephanie Moore, stephanie.h.moore5.civ@army.mil, 520-944-1997.