Off Center Lodging October 28, 2025 - March 31, 2026

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for lodging of students as a Request for Quotes (RFQ) for commercial items. The acquisition is expected to result in multiple firm fixed price awards.

• Hotels/motels must be within 60 driving miles from the FLETC Front Gate in Glynco, GA.

• Services are for Off Center Lodging.

• Contractor shall furnish all labor, materials, equipment, management, and supervision for the length of stay indicated on orders.

• Contractor personnel must be physically and mentally capable, courteous, and maintain a neat appearance.

• Front Desk Clerk must be available 24-hours, including holidays and weekends.

• Daily log of FLETC student complaints must be maintained.

• Operation must comply with Federal, State, and Local requirements, including OSHA, Hotel and Motel Fire Safety Act, Fire Administration Authorization Act, and ADA.

• No signage referencing FLETC or its students is permitted in public view.

• Maintain anonymity of FLETC students.

• Ensure personal security and safety of FLETC students.

• Premises must be free of loud noises, public drunkenness, illicit drug use, drug sales, prostitution, and transients.

• Prevent unauthorized entry into FLETC assigned rooms.

• "Do Not Disturb" signs must be handled according to procedure.

• Service animals must be accommodated per ADA guidelines.

• Provide pest control services at least bi-weekly and upon request.

• Air Conditioner (A/C) and Packaged Terminal Air Conditioner (PTAC) units must be clean.

• Notify students of quiet hour restrictions upon check-in.

• Hotel/motel support services include 24-hour message service, wake-up calls, ice machine, and vending machines.

• Rooms must include specific furnishings and amenities (bedroom, bathroom, etc.).

• Wireless internet service must be accessible in each room at no additional cost.

• Hotel/motel cannot be in any phase of remodeling.

• Housekeeping services must be performed daily.

• Bed linens and bath linens must be exchanged regularly and be clean.

• Contract type: Firm-Fixed Price (FFP).

• Period of performance: October 28, 2025, through March 31, 2026.

• Estimated 2754 rooms for the period.

• Multiple awards are expected.

• Quotes must be submitted via email to Erin.Johnson@fletc.dhs.gov.

• Submission Deadline: September 30, 2025, 1:00 pm ET for questions. Offer submission deadline: October 3, 2025, 1:00 pm ET.

• Offers are to be submitted on the "HOTEL SERVICES AND PRICES FORM" (Section B).

• Evaluation will be based on location (driving miles), meeting requirements/specifications, price, and availability.

• Price realism analysis may be performed.

• Prices above per diem will not be considered fair and reasonable.

• This is a competitive 100% set aside for small business.

• Geographical restriction: within 60 driving miles from FLETC Front Gate.

• NAICS code: 721110, size standard $40M.

• Offerors must be registered in the System for Award Management (SAM) at time of submission.

• All questions must be submitted via email by September 30, 2025, 1:00 pm ET.

• Answers to questions will be posted on sam.gov.

• Awards will be subject to the Service Contract Act.

• Offerors must monitor sam.gov for amendments.

• Acknowledging amendments is required.

• If quoting for multiple hotels, a separate "Hotel Services and Prices Form" must be submitted for each hotel.

• Third-party offerors must include an authorization letter.

• The Government reserves the right to cancel this RFQ in its entirety.