Office Management Services

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive office management services in support of the Sensors and SONAR Systems Department, Code 15, at NUWCDIVNPT, Newport, RI, ensuring continuity of services during normal operating hours.

• Front Desk Operations: Provide in-person coverage, answer calls, greet visitors, coordinate interviews, and maintain personnel lists.

• Document Preparation and Handling: Prepare, edit, log, and manage official correspondence, presentations, and CLASSIFIED GFI. Includes scanning, filing, copying, and managing incoming/outgoing correspondence.

• Data Processing/Timekeeping: Enter, verify, and retrieve data for reports. Review timekeeping data for accuracy and ensure all leave requests are accounted for.

• Meeting Management: Reserve conference rooms, compile meeting and travel schedules, and prepare meeting agendas.

• Travel Management: Draft travel orders, vouchers, and training requests in the Defense Travel System (DTS) and track their approval.

• Visit Requests: Support personnel in reserving locations, coordinating attendance, disseminating meeting requests, and submitting visit requests in DISS.

• Services must be provided during normal operating hours, with core hours from 0800 to 1600, Monday through Friday, excluding Federal holidays.

• Contractor performance will be evaluated on technical quality, cost control, schedule/timeliness, management, utilization of small business, and regulatory compliance.

• Services will be performed at NUWCDIVNPT in Newport, RI.

• Adherence to numerous Applicable Documents (ADs) including SECNAV manuals, NUWC instructions, and DoD directives related to correspondence, records management, security, and mail processing.

• Contractor shall not provide personal services or perform inherently governmental functions.

• All contractor employees must complete mandatory training, including Limited Audience training as applicable.

• Strict adherence to security protocols, including NISPOM, CUI handling, and OPSEC requirements.

• Government Furnished Information (GFI) and Property (GFP) will be provided and must be managed according to specified clauses.

Form / Attachment / Pricing Sheet

This document is a DD Form 254, Contract Security Classification Specification. It provides security requirements for a contract, including facility clearance levels, safeguarding requirements for classified information, and specific security guidance. This form is for solicitation purposes only and will be updated upon contract award.

• Facility Clearance: Requires a "Secret" level facility security clearance.
• Safeguarding: "Secret" level safeguarding for classified information/material is required at the contractor facility.
• Contract Number: Associated with solicitation number N66604-26-Q-0175.
• Performance Location: Includes NUWC Division Newport, RI, and a "TBD" location.
• Procurement Description: The procurement involves office management services for Administrative Work Centers (AWCs) at NUWCDIVNPT.
• Access Requirements: Details various types of information the contractor may require access to, including COMSEC, Restricted Data, National Intelligence Information (SCI and Non-SCI), CUI, and potentially others.
• Security Guidance: Outlines specific requirements for handling classified information, background investigations, reporting security incidents, destruction of classified documents, and adherence to NUWCDIVNPT security manuals.
• OPSEC: Operations Security (OPSEC) requirements are imposed.

This DD Form 254 is critical for bidders to understand the security obligations and clearance requirements associated with the opportunity. Bidders must ensure they can meet the "Secret" facility clearance and safeguarding requirements. It also outlines the types of information and services involved, which are essential for assessing capability and preparing a compliant proposal. The form specifies that it is for bidding purposes only and a certified DD Form 254 will be provided upon award.

Form / Attachment / Pricing Sheet

This document lists Government Furnished Property (GFP) that will be provided to the contractor. It details specific items, quantities, and associated information relevant to the opportunity.

• Provisioned Item - Line Number 1:
  • Item Name: NMCI HP Laptop
  • Quantity: 5
  • Unit Acquisition Cost: $2219.00
  • Use As-Is: true
  • Upgradable?: Yes
  • Property Classification: Equipment
  • Property Usage: Return
  • Property System ID: Navy ERP
• Provisioned Item - Line Number 2:
  • Item Name: NMCI HP Laptop
  • Quantity: 1
  • Unit Acquisition Cost: $2219.00
  • Use As-Is: true
  • Upgradable?: Yes
  • Property Classification: Equipment
  • Property Usage: Return
  • Property System ID: Navy ERP

This attachment informs bidders about the government-provided equipment they will receive. Understanding the GFP is crucial for planning, resource allocation, and ensuring compliance with the terms of the solicitation. Bidders should note the specific items, quantities, and their condition (e.g., 'Use As-Is', 'Upgradable?').

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the performance requirements for administrative support services, focusing on front desk operations, document preparation and handling, data processing, meeting management, travel management, and visit requests.

• Front Desk Operations: Answering phones, taking messages, greeting visitors, maintaining visitor logs, managing building muster lists, monitoring office equipment (printers, copiers, fax machines), inventorying and organizing office supplies, maintaining telephone trees, managing incoming and outgoing mail, and processing personnel action forms (SF-52).

• Document Preparation & Handling: Routing incoming correspondence, entering outgoing correspondence into logs, filing Government Furnished Information (GFI) in electronic systems, maintaining filing systems, and managing records according to guidance.

• Data Processing: Reviewing timekeeping data, assembling and verifying timekeeping reports, and entering/retrieving data to create reports from Government databases.

• Meeting Management: Reserving conference rooms.

• Travel Management: Entering leave and TDY schedules, and accurately entering travel orders and vouchers into the Defense Travel System (DTS).

• Visit Requests: Entering visit requests into the Joint Personnel Adjudication System (JPAS) and DISS, including researching security management office codes and confirming receipt.

• Most tasks require a "Requirement met 95% of the time" or "Requirement met 90% of the time" AQL (Acceptable Quality Level).

• Some tasks, like mail handling and data entry for visit requests, have a "Requirement met 100% of the time" AQL.

• Monitoring is conducted through government oversight and feedback from the NUWC customer.

Not explicitly stated in this document, but implies support within specific AWC areas.

• Personnel must be professional and polite.
• Accurate recording and forwarding of messages and information.
• Adherence to specific Desk Guides and Government Furnished Information (GFI) for procedures and formats.
• Proper handling and marking of Controlled Unclassified Information (CUI) and Personally Identifiable Information (PII).
• Use of Government Furnished Information (GFI) for various tasks including telephone trees, personnel action forms, and databases.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) detailing specific data items required for a contract. It outlines the technical reports, studies, and status reports that the contractor must provide to the government.

• Data Item Numbers: A001 (Technical Report - Study/Services), A002 (Technical Report - Study/Services), A003 (Contract Status Report), A004 (Government Furnished Property).
• Titles: Specific titles for each data item are provided, such as "Inventory and Muster lists" for A001 and "Training Status Reports" for A002.
• Authority and Reference: Cites Data Acquisition Documents (e.g., DI-MISC-80508B, DI-MGMT-81991) and SOW paragraphs.
• Frequency: Specifies how often each data item is required (e.g., Monthly, Quarterly, Bi-Weekly).
• Distribution: Identifies the requiring office (NUWCDIVNPT) and addressees for submission, including email addresses for electronic submissions.
• Remarks: Provides additional instructions, such as submission format (Microsoft Office or Adobe), identification of TPOC and COR, and clarification on omitted paragraphs.

This CDRL is crucial for bidders to understand the specific reporting and documentation deliverables required under the contract. It details the types of reports, their frequency, submission methods, and to whom they should be sent, directly impacting proposal preparation and contract performance planning.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4089, Revision 33) applicable to Rhode Island. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits required under the Service Contract Act. The determination covers specific counties and towns within Rhode Island.

This document is crucial for any bidder responding to a Service Contract Act (SCA) covered contract in the specified areas of Rhode Island. It establishes the minimum wage and benefit rates that must be paid to employees performing work under such a contract. Bidders must ensure their proposed labor costs align with these requirements to be compliant. The document also outlines Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and their applicability to federal contractors, including specific rates and conditions for health and welfare benefits, vacation, and holidays. It also details the process for requesting authorization of additional classifications and wage rates if an occupation is not listed in the determination.