Ogden - Ground Services

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Quality Assurance Surveillance Plan (QASP) for Ground Maintenance Services at the IRS Ogden Service Center. Its purpose is to detail the systematic methods the Internal Revenue Service (IRS) will use to monitor contractor performance, ensure required performance standards and service levels are met, and verify that the government pays only for the level of services received.

The QASP defines desired outcomes, performance requirements, standards, surveillance methods, and potential deductions. It aligns contractor goals with IRS program objectives. Key areas covered include:

• Lawn Mowing, Trimming, and Edging

• Weed Control (Non-Lawn Areas)

• Irrigation/Sprinkler System maintenance

• Landscaped Areas maintenance

• Shrubbery and Vegetation management

• Tree Maintenance

• Policing of Grounds

• Lawn Repair

• Insects, Diseases, and Vegetation Health

• Sweeping Parking Lot/Roadways/Gutters

• Grounds Maintenance Plans and Reports

• Contractor Quality Control

• Contractor Personnel

• Performance Standards are detailed in Attachment A, "Performance Requirements Summary."

• Acceptable Quality Levels (AQLs) and Maximum Allowable Defect Rates (MADRs) are specified for each service task.

• A "0 defect/month" or "0 defect/job" is the standard for most tasks.

• Deduction Weights are defined, typically as a percentage of the task's value or a fixed amount per defect.

• Performance is rated as Pass, Marginal, or Fail.

• Deductions will be applied for services not performed or for defects exceeding the MADR, as detailed in Section 7.1 and illustrated in examples.

• The document pertains to Ground Maintenance Services at the IRS Ogden Service Center, 1160 W 1200 S, Ogden, UT 84404.

• Specific services are generally required on a weekly or weekly/workday occurrence.

• All Deliverables, Documents, and Services must comply with IRS CMMI standards, existing IRS standards and guidelines, and integrate with IRS security requirements and Section 508.

• The contractor is responsible for developing and implementing its own Quality Control Plan (QCP).

• Surveillance methods include Planned Sampling Inspections, 100% Inspections, Unscheduled Inspections, Validated Customer Complaints, and Random Sampling Inspections.

• Customer satisfaction is a key indicator, and customer feedback will be considered.

• The Contracting Officer (CO) and Contracting Officer's Representative (COR) are responsible for contract administration and surveillance.

Amendment / Modification

• This amendment corrects the requirement set-aside to be for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• It includes the Quality Assurance Surveillance Plan (QASP) and the Request for Proposal (RFP) documents as attachments.

• The RFP is amended to include the SDVOSB set-aside.

• QASP and RFP documents are attached.

• The proposal due date has been extended to May 15, 2026, at 10:00 A.M. Eastern Daylight Time.

• Offerors must acknowledge receipt of this amendment as per the original RFP instructions.

Form / Attachment / Pricing Sheet

This document appears to be a pricing sheet or a breakdown of line items for grounds services. It details various services, their quantities, units, and periods of performance, with all unit prices and totals listed as $0.00.

• Item Numbers: Ranging from 1001 to 1012, plus an optional CLIN 9999.
• Schedule of Services: Includes "Grounds Maintenance," "Irrigation/Sprinkler System," "Lawn Applications," "Aeration and De-Thatching," "Lawn Repair," "Landscaped Areas," "Shrubbery and Vegetation," "Tree Services," "Insects, Diseases, and Vegetation Health," "North and East Fields," and "Sweep Parking Lot/Roadways/Gutters."
• Period of Performance: All services are scheduled from 05/29/2026 to 11/30/2026.
• Quantities and Units: Various quantities are listed with units such as "MO" (Months), "LO" (Lots), and "EA" (Each).
• Pricing: All unit prices and totals are listed as $0.00.

This document outlines the specific grounds services required and their associated periods of performance. Bidders should review this list to understand the scope of work and to prepare their pricing, even though the provided document shows $0.00 for all items. It may serve as a template for proposal submissions or indicate services that are part of a larger contract package.

Solicitation / RFP / RFQ

The Department of Treasury intends to award a Firm-Fixed Price Contract for grounds maintenance services at the Ogden IRS Service Center in Ogden, Utah. This procurement is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Provide comprehensive grounds maintenance services, including management, supervision, labor, quality control, materials, supplies, tools, equipment, and transportation.

• Services must be performed in various weather conditions.

• Detailed performance requirements are outlined in the attached Performance Work Statement (PWS).

• Contract Type: Firm-Fixed Price.

• Anticipated Period of Performance: May – November 2026 (weather permitting).

• NAICS Code: 561730 (Landscaping Services) with a size standard of $9.5 Million.

• Product Service Code (PSC): S208 (Housekeeping-Landscaping/ Groundskeeping).

• Proposals are due by May 15, 2026, 10:00 A.M. EST.

• Submit proposals electronically via email to carolyn.d.bennett@irs.gov.

• Proposals are limited to 2 pages and must demonstrate understanding of the requirement, equipment availability, ability to meet performance schedule, staffing approach, and quality control measures.

• Pricing Schedule must be completed with Firm-Fixed prices for each CLIN, reflecting compliance with the Wage Determination and labor standards.

• Past performance information (two recent contracts) is required.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Award will be made to the responsible SDVOSB offeror whose proposal is technically acceptable and offers the lowest total evaluated price.

• Technical proposals will be evaluated on an acceptable/unacceptable basis.

• This procurement is a SDVOSB set-aside.

• Only eligible SDVOSB Participants in good standing at the time of award are eligible.

• Questions regarding the solicitation must be submitted via email to carolyn.d.bennett@irs.gov no later than May 08, 2026, 10:00 A.M. EST.

• Responses will be posted via amendment on SAM.gov.

• Offerors are responsible for monitoring SAM.gov for amendments and updates.

• Applicable FAR Clauses are listed, including those related to SAM registration, evaluation, terms and conditions, Service Contract Labor Standards, and set-asides.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-5483, Revision No. 28) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in specific areas of Utah (Davis, Morgan, and Weber Counties).

• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and their associated minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on health and welfare benefits are provided at the end of the document.
• Executive Orders: Notes the applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) for federal contractors.
• Vacation and Holidays: Outlines the contractor's obligations regarding paid vacation and holidays.
• Conformance Process: Details the procedure for requesting authorization of additional classifications and wage rates if a required occupation is not listed.

This wage determination is crucial for bidders to understand the labor costs associated with performing services under the Service Contract Act in the specified geographic areas. It directly impacts the pricing of proposals by establishing the minimum compensation that must be paid to employees performing contract work. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Solicitation / RFP / RFQ

This solicitation is for Grounds Maintenance Services at the Ogden IRS Service Center in Ogden, Utah. The Department of Treasury intends to award a Firm-Fixed Price Contract. This procurement is specifically set aside for eligible Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under FAR Part 19 and FAR Part 13.

• Provision of comprehensive grounds maintenance services.

• Services will be required in various weather conditions.

• Detailed performance requirements are outlined in the attached Performance Work Statement (PWS).

• Contractor shall provide all management, supervision, labor, quality control, materials, supplies, tools, equipment, and transportation.

• Contract Type: Firm-Fixed Price.

• Anticipated Period of Performance: May – November 2026 (weather permitting).

• NAICS Code: 561730 (Landscaping Services) with a size standard of $9.5 Million.

• Product Service Code (PSC): S208 (Housekeeping-Landscaping/ Groundskeeping).

• Proposals are due no later than May 15, 2026, 10:00 A.M. EST.

• Submission Method: Electronic via email to carolyn.d.bennett@irs.gov.

• Proposal Format: Single spaced, 12-point font minimum, PDF format. Limited to 2 pages for content.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Technical proposals will be evaluated on an acceptable/unacceptable basis.

• Price will be evaluated for reasonableness and completeness.

• This procurement is a SDVOSB set-aside.

• Only eligible 8(a) Program Participants in good standing at the time of award are eligible.

• The apparent successful offeror must be an eligible SDVOSB Participant in good standing at the time of award.

• Questions regarding the solicitation are due via email to carolyn.d.bennett@irs.gov no later than May 08, 2026, 10:00 A.M. EST.

• Responses to questions will be posted via amendment on SAM.gov.

• Offerors are responsible for monitoring SAM.gov for amendments and updates.