Oil Water Separator (OWS) Grand Forks AFB, ND

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for FY26 Oil Water Separator Services (OWS) at Grand Forks AFB. The government is procuring these services and is requesting written quotes.

• The core service is Oil Water Separator Services (OWS).

• Potential quoters must include the total price to provide for all items listed on Attachment 3, Quote Schedule.

• Quoted unit pricing must be all-inclusive of all associated costs (material, transportation, labor, delivery, etc.).

• Quotes must be valid for a period of no less than 60 days.

• The period of performance includes a Base Year (July 1, 2026 - June 30, 2027) and four Option Years.

• The NAICS code for this requirement is 562112 with a size standard of $47,000,000.00.

• Quotes are due no later than 10:00 AM Central Standard Time, 15 May 2026.

• Quotes must be sent via e-mail to the contracting points of contact listed.

• Questions for this requirement are due 24 April 2026 at 10:00 AM Central Standard Time.

• A site visit will be scheduled upon request.

• The government will award to the responsible quoter whose offer conforming to the solicitation will be most advantageous, considering price and past performance.

• Evaluation Factors (descending order of importance): Price, Past Performance.

• Past performance will be rated as acceptable or unacceptable.

• This requirement is being solicited as a 100% small business set-aside.

• Quoters must be actively registered with the US Government database System for Award Management (SAM) to be considered for award.

• Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for invoice/payment if awarded.

• This solicitation document and incorporated provisions and clauses are those in effect through the Revolutionary FAR Overhaul (RFO) Effective 01 February 2026; and Revolutionary Defense Federal Acquisition Regulation (R-DFARS) Effective 02/01/2026.

• Vendor specific terms and conditions proposed for subsequent inclusion into the contract will not be considered.

• All additional provisions and clauses are provided in Attachment 1 – Provisions and Clauses.

• Key attachments include: Performance Work Statement, Quote Schedule, Wage Determination, and Past Performance List of References.

Amendment / Modification

• Incorporates Attachment 06 - Questions and Answers.

• Extends the quote due date to May 15, 2026. Please see attached Combo rev. 1.

• Questions and Answers (via Attachment 06).

• Quote due date.

• The proposal deadline has been extended to May 15, 2026.

• Offerors must acknowledge receipt of this amendment prior to the new due date and hour.

• Failure to acknowledge receipt may result in offer rejection.

• Offerors wishing to change a previously submitted offer must do so via letter, referencing the solicitation and this amendment, and ensure it is received by the new closing hour and date.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the opportunity, clarifying details about wastewater discharge, approved laboratories and cleaning compounds, site access, documentation, hazardous waste transport, and incumbent contractor information.

• Wastewater Discharge: In 2025, approximately 105,000 gallons of wastewater and 14,520 gallons of sludge are projected for disposal at the Land Treatment Facility (LTF). In 2024, 89,268 gallons of wastewater and sludge were pumped out of the OWSS.
• Laboratories: The North Dakota Department of Environmental Quality (NDDEQ) certifies laboratories for environmental sampling. Bidders should contact NDDEQ directly for a list of certified laboratories.
• Cleaning Compounds: If cleaning compounds are used, bidders must provide the name and Safety Data Sheet (SDS) to the government for approval.
• Site Access: US Military staff may be able to conduct work on site without escorts, but restricted areas on the flightline will require an escort. Base passes will be provided.
• Hazardous Waste Transport: While the PWS states proof of insurance for hazardous transport is required, clarification indicates waste will be containerized and stored onsite, with transportation off-site handled by AFB personnel. However, there is a possibility bidders may haul waste off-base, which would then require hazardous material transport insurance coverage.

The incumbent contractor is Enviremedial Services, Inc., with a total contract value of $946,890.26. This information may be relevant for bidders assessing the scope and value of the opportunity.

Amendment / Modification

• This amendment incorporates changes to the solicitation.

• Specifically, it includes an updated Attachment 02 – Provisions and Clauses.

• Attachment 02 – Provisions and Clauses has been updated.

• Offerors must acknowledge receipt of this amendment prior to the due date and hour specified in the solicitation or as amended.

• Failure to acknowledge receipt by the specified time may result in rejection of the offer.

• If an offeror wishes to change a previously submitted offer due to this amendment, the change must be made by letter, referencing the solicitation and this amendment, and received prior to the closing hour and date.

Forms / Attachments / Pricing Sheets

This document lists clauses and provisions that are incorporated by reference into a contract or solicitation. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to the opportunity.

• Clause Number: Unique identifier for each clause or provision.
• Clause Title: A brief description of the clause's subject matter.
• Alt No/Dev No: Indicates alternative or deviation numbers if applicable.
• Year/Mo: The year and month the clause was last updated.
• Section: The section of the contract or regulation where the clause is located.

Bidders must review these clauses and provisions to understand their obligations and the terms of the potential contract. This includes requirements related to:

• Contracting Officer's Representative
• Whistleblower rights
• Antiterrorism training
• Safeguarding covered defense information
• Prohibition on acquisition of covered defense telecommunications equipment
• Small business subcontracting limitations
• Payment and invoicing procedures (e.g., Wide Area WorkFlow - WAWF)
• Evaluation factors (Price, Past Performance)
• Options to extend services
• Tax on foreign procurements
• Postaward small business program rerepresentation

Understanding these incorporated clauses is critical for preparing a compliant proposal and for fulfilling contract requirements if awarded.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for environmental operations and services at Grand Forks Air Force Base (GFAFB), North Dakota. The primary objective is to manage and maintain oil/water separator (OWS) systems, grit chambers, grease traps, and used vegetable oil, as well as perform mowing, tilling, monitoring, and sampling of the Land Treatment Facility (LTF).

• Inspection, Cleaning, and Maintenance: Includes OWS systems, grit chambers, grease traps, and collection/disposal of used vegetable oil.

• Land Treatment Facility (LTF) Operations: Mowing and tilling of petroleum-contaminated soils (PCSs) during the growing season (June-September), and sampling of soil and groundwater.

• Waste Handling: Proper disposal of liquid and solid waste, including petroleum-contaminated water, non-hazardous water, petroleum products, sludges, solids, and grit, in accordance with federal, state, and local regulations.

• Reporting: Submission of inspection reports, sampling results, monthly work reports, and an annual LTF report.

• Compliance with government and commercial standards, and all Federal, State, and local regulations.

• Specific reporting timelines for inspection reports (within 14 days), sampling results (within 30 days), and monthly work reports (by the 5th workday of the following month).

• Annual LTF Report due to COR by December 31st (draft) and February 14th (final).

• The PWS covers services at Grand Forks AFB, North Dakota.

• LTF mowing and tilling are required during the growing season (June-September).

• LTF sampling activities occur in the fall season (September-October).

• Sampling and Analysis: Samples from OWS and grit chambers must be analyzed by an NDDEQ-certified lab according to parameters in Appendix C. COR may waive sampling if contents are not suspected to be hazardous.

• Waste Disposal: Adherence to GFAFB Hazardous Waste Management Plan (HWMP) and applicable regulations. Hazardous waste must be transported to designated storage areas.

• Emergency Service Calls: Response within 12 hours for unexpected services outside the normal schedule.

• Safety and Health: Compliance with Base regulations and Occupational Safety and Health Standards Act.

• Base Entry: Obtaining required identification and passes for personnel.

• OPSEC: Compliance with training requirements for personnel accessing critical information.

• Pollution Prevention: Efforts to reduce waste generation, hazardous material use, and environmental impact.

• Appendices: Includes Technical Drawings & Maps (Appendix A), Workload Estimates (Appendix B), Sampling Parameters (Appendix C), and Land Treatment Annual Report form (Appendix D).

Forms / Attachments / Pricing Sheets

This document lists clauses and provisions that are incorporated by reference into a solicitation or contract. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to their offer and any resulting contract.

• Clause Number: Unique identifier for each clause or provision.
• Clause Title: A brief description of the subject matter of the clause.
• Alt No/Dev No: Indicates alternate or deviation numbers if applicable.
• Year-Mo: The year and month the clause was last updated.
• Section: The section of the Federal Acquisition Regulation (FAR) or Defense Federal Acquisition Regulation Supplement (DFARS) where the clause is located.

Bidders must review these clauses and provisions to understand their obligations and the terms of the potential contract. Key areas of interest include:

• Representations and Certifications: Clauses like 252.204-7012 (Safeguarding Covered Defense Information), 252.204-7018 (Prohibition on Acquisition of Covered Defense Telecommunications Equipment or Services), and 52.219-14 (Limitations on Subcontracting) outline specific requirements and certifications needed.
• Payment and Submission Instructions: Clauses such as 252.232-7003 (Electronic Submission of Payment Requests) and 252.232-7006 (Wide Area WorkFlow Payment Instructions) detail how payments will be processed.
• Evaluation Factors: Clauses like 52.212-2 (Evaluation-Commercial Products and Commercial Services) outline how offers will be evaluated.
• Small Business Requirements: Various clauses related to small business status and subcontracting limitations are critical for small business concerns.

This document is essential for bidders to ensure their proposals comply with all applicable regulations and to accurately assess their ability to meet the government's requirements.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of North Dakota, specifically for the Area: North Dakota County of Grand Forks. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act.

• Lists numerous occupational codes and titles (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology, etc.).
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing".
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and their applicability to federal contractors.
• Details required benefits such as Health & Welfare, Vacation, and Holidays.
• Outlines the process for requesting additional classifications and wage rates (Conformance Process) if an occupation is not listed.

This document is crucial for bidders to understand the labor costs associated with performing services under a federal contract in the specified geographic area. Bidders must ensure their proposals account for at least these minimum wage and benefit requirements to comply with the Service Contract Act. Failure to adhere to these wage determinations can lead to contract violations.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for Oil Water Separator (OWS) Services for FY26 at Grand Forks Air Force Base, ND. The government is procuring these services and is requesting written quotes.

• The core service is Oil Water Separator Services.

• Specific details of the work are outlined in Attachment 1: Performance Work Statement.

• The Place of Performance is Grand Forks AFB.

• The contract will be awarded as a 100% small business set-aside.

• The North American Industry Classification System (NAICS) code is 562112 with a size standard of $47,000,000.00.

• The Period of Performance includes a Base Year (July 1, 2026 – June 30, 2027) and four Option Years.

• The solicitation incorporates provisions and clauses effective February 1, 2026.

• Quotes are due no later than 10:00 AM Central Standard Time on May 11, 2026.

• Quotes must be submitted via email to the contracting points of contact.

• Questions regarding the requirement are due by April 24, 2026, at 10:00 AM Central Standard Time.

• A site visit can be scheduled upon request.

• Offers will be evaluated based on Total Evaluated Price (Factor 1) and Past Performance (Factor 2), with Price being the more important factor.

• Past performance will be rated as acceptable or unacceptable.

• Quotes must be valid for at least 60 days.

• This requirement is a 100% small business set-aside.

• Vendors must be actively registered in the System for Award Management (SAM) to be considered for award.

• Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for invoicing if awarded.

• Attachment 3 provides the Quote Schedule for pricing.

• Attachment 5 is the Past Performance List of References.

• Vendors must include their DUNS number, CAGE code, and confirmation of SAM registration with their quote.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a quote schedule for services related to wastewater and sludge management. It outlines CLINs (Contract Line Item Numbers), descriptions of services, quantities, units, unit prices, and total costs for a base year and four option years.

• Services: Includes inspection of OWS/Grit chambers and UST, sampling of OWS, pumping of non-hazardous liquid, sludge removal, transport/recycling of hazardous material, wastewater and sludge removal, grease trap services, used vegetable oil container services, and land treatment farm (LTF) services (mowing, tilling, sampling, reporting).
• Contract Periods: Base Year (July 1, 2026 - June 30, 2027) and four Option Years (July 1, 2027 - June 30, 2031).
• Pricing: Bidders are instructed to fill in unit prices for each line item in the highlighted portion of the worksheet. Formulas are included to calculate totals.
• Totals: Base Total, Option Year Totals, and Base + All Options Total are calculated.

This pricing sheet is critical for bidders to understand the scope of services required and to prepare their quotes. Bidders must enter their unit prices in the designated fields. The provided quantities and service descriptions will inform the bidder's cost estimation and service delivery planning. Note that all unit prices are currently listed as 0.0, indicating that bidders need to provide their proposed pricing.

Form / Attachment / Pricing Sheet

This document is the "Past Performance List of References" (Attachment 4), which bidders are required to complete and submit as part of their proposal. It serves to provide details on the bidder's relevant past performance.

• Company Name: To be filled in by the bidder.
• Contract Number: Including task order numbers if applicable.
• Description of Work Performed: Details of the work, including whether performed as a prime or subcontractor, FTE count, position type, and percentage of performance.
• Contract Period of Performance (POP): Duration of the contract.
• Contracting Agency POC: Name, phone number, and email of the agency point of contact.
• Contract Values: Total contract amount, annual amount, and POP for the annual amount.
• Subcontractor/Affiliate/Joint Venture Information: Details on whether the work was performed by a proposed subcontractor, affiliate, or joint venture, including percentage of work, cost splitting, and type of services. This section also requires information if the bidder is proposing to use a subcontractor, affiliate, or joint venture for the current effort, or if the bidder themselves performed past performance as a subcontractor, affiliate, or joint venture.

Bidders must accurately complete this form to detail their relevant past performance. This information is crucial for the government's evaluation of the bidder's capability to successfully perform the requirements of the opportunity. Failure to provide complete and accurate information may negatively impact the evaluation.