Oils and Greases BPA

Solicitation / RFP / RFQ

This is a combined synopsis solicitation for commercial items, specifically a Request for Quotation (RFQ) for Oils & Greases BPA (Blanket Purchase Agreement). The Bureau of Engraving and Printing (BEP) requires a BPA to replace consumable spare parts such as oils and greases used for cleaning and lubricating numbering blocks in currency printing processes. This procurement aims to streamline the purchasing of these consumables, reduce processing time, and improve product quality and repeatability over the next five years.

• Procurement of "Oils & Greases" as commercial items.

• The BPA will be a Firm Fixed-Price type.

• Deliveries are required to the Bureau of Engraving and Printing's Washington D.C. location (DCF) and Western Currency Facility (WCF) in Fort Worth, TX.

• Specific delivery instructions and contact information for scheduling deliveries are provided for both locations.

• The BPA is anticipated to be for a total of 60 months (5 years).

• The delivery schedule will consist of five (5) years or when the BPA ceiling is reached, whichever occurs first.

• Pricing is to be provided via Attachment 2 – Price List.

• Quoters must hold prices firm for 90 calendar days from the quotation receipt date.

• Quotes must be submitted via email to jason.roberts@bep.gov by 5:00 P.M. (EST) on 06 February 2026.

• Questions regarding the RFQ must be submitted via email to jason.roberts@bep.gov by 5:00 P.M. (EST) on 23 January 2026, with the subject line "2031ZA26Q00036 Request for Clarification."

• Technical acceptability will be evaluated to ensure proposals meet minimum requirements.

• Award will be made on the basis of the lowest price technically acceptable (LPTA) proposal.

• This is a small business set-aside solicitation.

• The North American Industrial Classification System (NAICS) code is 325998, with a size standard of 650 Employees.

• The solicitation incorporates provisions and clauses effective through Federal Acquisition Circular FAC 2025-06.

• Offerors must be registered in the System for Award Management (SAM.gov).

• Attachments include "Oils and Greases BPA" and "Oils and Greases BPA Price List."

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a price list for oils and greases, structured for a Blanket Purchase Agreement (BPA). It details the items, descriptions, quantities, units, and unit prices for different ordering periods.

• Deliverable Items: Lists specific oils and greases with descriptions, including part numbers and specifications (e.g., temperature ranges, types of lubricants).
• Quantities (NTE): Specifies the Not-To-Exceed quantity for each item per ordering period.
• Units: Indicates the unit of measure (e.g., BOX, CONTAINER, TUBE, CAN, DRUM).
• Unit Price: Lists the price per unit for each item.
• Ordering Periods: The price list is broken down into five distinct ordering periods, with identical items and quantities listed for each.
• Special Instructions: Some items include specific packaging or labeling requirements (e.g., "DRUMS MUST BE LABELED WITH BEP STOCK NO. 2O000086 AND P.O. #", "PLEASE PALLETIZE").

This price list is crucial for potential bidders as it outlines the specific products, quantities, and pricing structure for oils and greases under the BPA. Bidders can use this information to understand the scope of the agreement, prepare their own pricing, and ensure they can meet the specified product requirements and delivery units.

Solicitation / RFP / RFQ

This is a combined synopsis solicitation for commercial items, specifically "Oils & Greases BPA," prepared in accordance with FAR Part 13.5, Subpart 12.6, and Subpart 13.303-2. It is a Request for Quotation (RFQ) with the solicitation number 2031ZA26Q00036. The Bureau of Engraving and Printing (BEP) requires consumable spare parts such as oils and greases for cleaning and lubricating numbering blocks used in currency printing processes. This procurement aims to establish a Blanket Purchase Agreement (BPA) to streamline the repetitive purchase of these consumables, reduce stock-out times, and improve product quality and repeatability over the next five years.

• Procurement of "Oils & Greases" as consumable spare parts.

• Items are used for cleaning and lubricating numbering blocks in currency printing.

• The BPA will be issued for a total of 60 months, with a delivery schedule of five years or until the BPA ceiling is reached.

• Contract Type: Firm Fixed-Price Blanket Purchase Agreement (BPA).

• Period of Performance: Anticipated 60 months from the BPA effective date.

• Estimated Value: Not explicitly stated, but a BPA ceiling is mentioned.

• Submission Deadline for Quotes: 5:00 P.M. (EST), 30 January 2026.

• Submission Deadline for Questions: 5:00 P.M. EST, 23 January 2026.

• Submission Method: Quotes and inquiries must be submitted via email to jason.roberts@bep.gov.

• Evaluation Criteria:

  • Technical: Proposals will be evaluated for technical acceptability, ensuring they meet minimum requirements and demonstrate understanding and capability.
  • Price: Prices will be evaluated for fairness and reasonableness.

• Basis for Award: Lowest Price Technically Acceptable (LPTA).

• This is a small business set-aside solicitation.

• Pricing must be provided via Attachment 2 – Price List.

• Quoters must hold prices firm for 90 calendar days from the quotation receipt date.

• Delivery is FOB Destination to BEP's Washington D.C. location (DCF) and Western Currency Facility (WCF) in Fort Worth, TX.

• Offerors must be registered in the System for Award Management (SAM).

Statement of Work (SOW) / Performance Work Statement (PWS)

The Bureau of Engraving and Printing (BEP) requires consumable spare parts, specifically oils and greases, to clean and lubricate numbering blocks used in currency printing processes at both the Eastern Currency Facility (ECF) and Western Currency Facility (WCF). This procurement aims to improve efficiency and reduce procurement processing time over the next five years by using an IDIQ/BPA method.

• The primary work involves supplying specific oils and greases as detailed in Section 3.1.

• Vendors must provide quotes including quantities, current list price, and lead time for delivery.

• Items are to be delivered to ECF/WCF locations.

• Vendors must ensure correct items are provided per description.

• Correct quantities must be delivered.

• Items must be received by the specified need-by date.

• Delivery must be to the correct BEP location.

• Accurate shipping labels and Bills of Lading are required.

• Delivery Periods are structured into five ordering periods, each lasting one year:

  • Ordering Period 1: January 28, 2026 - January 27, 2027
  • Ordering Period 2: January 28, 2027 - January 27, 2028
  • Ordering Period 3: January 28, 2028 - January 27, 2029
  • Ordering Period 4: January 28, 2029 - January 27, 2030
  • Ordering Period 5: January 28, 2030 - January 27, 2031

• Delivery locations include the Eastern Currency Facility (ECF) in Washington, D.C. and the Western Currency Facility (WCF) in Fort Worth, TX.

• Specific product details and part numbers are listed, with some requiring adherence to specific manufacturer part numbers or prohibiting substitutions (e.g., OIL1280).

• Drums must be labeled with BEP stock numbers and P.O. numbers, and palletized.

• Delivery is expected within 60 days after contract award.

• The Contracting Officer Representative (COR) will oversee technical aspects of the contract.