Old Hickory HVAC Replacement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, W072 ENDIST NASHVILLE, has issued a Justification for a sole-source procurement to replace HVAC units at the Old Hickory Powerhouse in Hendersonville, TN. This action is driven by unusual and compelling urgency due to a seven-month delay and termination of a previous contract, which has created health and wellness risks for employees from extreme heat. The government intends to award a firm-fixed-price contract to a local small business vendor already familiar with the existing HVAC units to expedite delivery and installation.
Scope of Work
The requirement is for the purchase and installation of two modernized 15-ton packaged water source heat pump units. The selected vendor will be responsible for both the supply and immediate installation of these units.
Contract & Timeline
- Type: Firm Fixed-Price, Sole-Source Justification
- Product/Service Code: 4120 (Air Conditioning Equipment)
- Set-Aside: Not an open set-aside; procurement is limited to a single local small business due to urgency.
- Published: June 10, 2026
Justification for Limiting Competition
Market research indicated sufficient small businesses could compete, but the government determined that the significant delay and termination of the original contract created an unusual and compelling urgency. The risk to employee health from extreme heat necessitates an expedited re-procurement. Sole-sourcing to a local small business vendor, which routinely provides maintenance for the existing units, is deemed the most expedient method to ensure immediate delivery and installation.
Additional Notes
This notice serves as a justification for limiting competition and is not an open solicitation for bids. The Contracting Officer is confident that this approach is in the best interest of the Government given the extenuating circumstances.
Contact: Bridget Passatore (bridget.l.passatore@usace.army.mil, 6157367854)