Olmsted Lock and Dam Load Handling Equipment Inspection and Services BPA

Form / Attachment / Pricing Sheet

This document is a "Representations & Certifications" form. It requires potential bidders to provide information about their company, including its size, registration status in the System for Award Management (SAM), Tax Identification Number (TIN), Unique Entity Identifier (UEI), and Commercial and Government Entity (CAGE) code.

• Company Name and Address
• Phone Number
• Email Address
• Business Size (options include Large Business, Small Business, HUBZone, 8(a), Women-Owned Small Business, Economically Disadvantaged Women-Owned Small Business, Service-Disabled Veteran-Owned)
• SAM Registration Status (Yes/No)
• Tax Identification Number (TIN)
• Unique Entity Identifier (UEI)
• CAGE Code

Bidders must accurately complete and submit this form as part of their proposal or response to the opportunity. The information provided here is crucial for determining eligibility, set-aside status, and compliance with federal acquisition regulations. Failure to provide accurate information may impact the evaluation of the bid.

Statement of Work (SOW) / Performance Work Statement (PWS)

To establish a Blanket Purchase Agreement (BPA) between the U.S. Army Corps of Engineers (USACE) and qualified contractors for providing periodic and annual inspection and load testing services for plant, labor, and materials related to load handling equipment.

• Conduct periodic inspections of Crawler Cranes, Overhead Hoists, Derricks, and Rigging Equipment primarily located at Olmsted Locks and Dam.

• Support for all Louisville District Locks & Dams.

• Provide rates for daily site visits.

• A call will be generated for each inspection, detailing what will be inspected and the required methods.

• Firms on the BPA will provide quotes for inspections or services.

• Louisville district will award the Low Bid for each call.

• Contractor to confirm scope and schedule with Government prior to inspection.

• Base Year: Date of Award through March 2027.

• Four one-year option periods are available.

• Location: Olmsted Locks and Dam, 634 New Dam Road, Olmsted, IL 62970.

• Inspector Qualifications: Performed by a Qualified Person (QP), including operational testing by a USACE Qualified Operator. Inspectors must be certified by NCCCO, CIC, or another recognized body.

• Applicable Standards: Compliance with General 29 CFR Part 1910, Maritime 29 CFR Parts 1915, 1917, 1918, Construction 29 CFR Part 1926.1400, ASME/ANSI B30 series, and 46 CFR Part 173.

• Inspection Report: Prepare OSHA-71/72 reports including sketches, pictures, and defect locations.

• Load Handling Equipment (LHE) Inspections: Identify deficiencies affecting safe operation or lifting capability. Utilize industry standards and past performance records.

• Rigging Inspections: Identify deficiencies affecting safe operation or lifting capabilities. Utilize industry standards and past performance records.

• Reporting: Document all inspections with checked items, results, printed name, signature, date, and location. Forms must conform to manufacturer requirements and be specific to the equipment model. Reports must include checklists, deficiency lists, photographic documentation, and load test certificates.

• Invoicing: Provide itemized invoices with specific details including contractor name, contract number, invoice details, itemized services, and contact information.

• Security: Compliance with Anti-Terrorism/OPSEC requirements, including background investigations, security awareness training, and adherence to Force Protection Conditions (FPCON) and Health Protection Conditions (HPCON).

• Personnel: All contract personnel require background checks and may be subject to search. Foreign Nationals require additional approval processes.

• No individual call under this agreement shall exceed $10,000.00.

• Annual funding for this agreement shall not exceed $40,000.00.

• BPA structure allows for multiple calls for services.

Solicitation / RFP / RFQ

This solicitation (W912QR26QA036) is for "Olmsted Lock and Dam Load Handling Equipment Inspection and Services BPA". The acquisition is set aside for Small Business.

• The core service involves "LHE Inspection Rate" with a "Firm Fixed Price" arrangement.

• The Product Service Code is J039.

• Inspection and Acceptance will occur at Olmsted Lock and Dam, IL.

• The solicitation issue date is May 15, 2026.

• The offer due date is May 15, 2026, at 10:00 AM.

• The North American Industry Classification Standard (NAICS) code is 811310, with a size standard of $12,500,000.00.

• The contract type is not explicitly stated, but the pricing arrangement is "Firm Fixed Price".

• The period of performance for the initial item (0001) is from May 15, 2026, to March 31, 2027. Subsequent option line items extend the performance through March 31, 2031.

• This is a Request for Quote (RFQ) or Request for Proposal (RFP).

• Specific submission instructions are detailed within the solicitation, including references to FAR clauses.

• This acquisition is set aside for Small Business.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, small business set-asides, and payment terms.

• Several FAR and DFARS clauses are incorporated, covering areas such as prohibitions on certain telecommunications equipment, contractor personnel verification, and tax on foreign procurements.

• Options for increased quantity and extension of services are included.

Form / Attachment / Pricing Sheet

This document provides detailed instructions for submitting electronic proposals through the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module. It outlines the registration process for PIEE and the steps required to submit an offer electronically.

• PIEE Registration: Requires a User ID and Password, self-registration as a Vendor or Contractor, and an active System for Award Management (SAM) registration. It details steps for creating an account, selecting roles (Solicitation, Proposal Manager), and providing location code (CAGE Code).
• Electronic Proposal Submission: Instructions cover logging into PIEE, searching for the solicitation, viewing contract information and attachments, and uploading proposal documents.
• File Naming Convention: Specifies that file names must begin with the solicitation number, followed by the firm's name and a brief description. Special characters and spaces will be replaced with underscores.
• File Organization: Proposals should be indexed and logically assembled, with a font size of 11 or larger. Each file should be clearly named and organized to follow the order and format of evaluation factors.
• Electronic File Format: Files should be in their native format (e.g., doc, xls, ppt) or searchable PDF. Spreadsheet formats should be readable by MS Excel with unlocked cells and formulas.
• Confidentiality: Information to be safeguarded must be identified and labeled per FAR 52.215-1.

This document is critical for all bidders as it dictates the mandatory method for submitting proposals. Failure to follow these instructions, particularly regarding electronic submission and file naming conventions, could result in a submission being considered late or processed incorrectly. It also provides links for training and customer support for the PIEE system.

Form / Attachment / Pricing Sheet

This document provides a "Price Breakout Schedule" for potential bidders to detail their proposed pricing. It outlines the structure for submitting hourly rates, quantities, and daily rates for different contract periods.

• Line Item: Unique identifier for each pricing entry.
• Description: Specifies the service, "LHE Inspection Rate" in this case.
• Hourly Rate: Field for the contractor to enter their proposed hourly cost.
• QTY: Indicates the quantity of hours, specified as 8 HR for each entry.
• Daily Rate: Field for the contractor to calculate and enter the total daily rate.
• Contract Periods: The schedule is broken down into a Base Year (Date of Award through MAR 2027) and four Option Years (APR 2027 through MAR 2031).
• Note: Contractors are instructed to include labor, travel, expenditures, and inflation in their hourly rate.

This schedule is critical for bidders to understand how to structure their pricing proposals. It requires the submission of specific rate information for each contract year, directly impacting the overall cost proposal and evaluation.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) aims to establish a Blanket Purchase Agreement (BPA) with qualified contractors for providing periodic and annual crane inspections, overhead hoist inspections, derrick inspections, and rigging equipment inspections, along with load testing services. These services are required primarily at the Olmsted Locks and Dam and will support all Louisville District Locks & Dams. The contract will be awarded to the lowest priced offeror.

• Periodic and annual inspections of Crawler Cranes, Overhead Hoists, Derricks, and Rigging Equipment.

• Load testing services.

• Contractor shall provide rates for daily site visits.

• The scope of work, specifications, and a Price Breakout Schedule must be reviewed and completed by offerors.

• The BPA will be awarded based on the lowest price evaluated (base and all options).

• No individual call under this agreement shall exceed $10,000.00.

• The annual funding for this agreement shall not exceed $40,000.00.

• Period of Performance: 365 days for the base year, with potential for five one-year option periods.

  • Base Year: Date of Award through March 2027
  • Option Year One: April 1, 2027 - March 31, 2028
  • Option Year Two: April 1, 2028 - March 31, 2029
  • Option Year Three: April 1, 2029 - March 31, 2030
  • Option Year Four: April 1, 2030 - March 31, 2031

• Responses are due May 15, 2026, at 10:00 AM Eastern Time.

• Only electronic submittals will be accepted via PIEE.

• Faxed, telephoned, or mailed quotes will not be accepted.

• The Government reserves the right to award based on initial quotes without discussion.

• This RFQ is set aside for small businesses.

• All vendors must be registered in SAM.gov.

• Offerors must submit a notarized letter appointing the authorized Entity Administrator for SAM registration.

• Contractors must be registered in the System for Award Management (SAM.gov) prior to submission of quotes.

• Questions deadline: May 8, 2026, at 10:00 AM Eastern Time.

• Technical points of contact in the Scope of Work are not to be contacted until after award.