OLYM Fire Extinguisher inspection, service and rep

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation (RFQ) for fire extinguisher inspection, service, and replacement services at Olympic National Park. The National Park Service intends to award a firm-fixed-price purchase order to a single vendor.

• Annual inspection, service, and replacement of approximately 400 portable fire extinguishers.

• Services must be compliant with NFPA 10 standards.

• Ability to service remote locations within the park.

• Contract Type: Firm Fixed Price.

• Period of Performance: May 15, 2026, to March 31, 2027, with potential for four additional one-year option periods.

• Pricing must include all labor, travel, equipment, materials, transportation, overhead, and profit.

• Quotes must be submitted via email to Sue_Mayo@nps.gov by Friday, May 1, 2026, at 1:00 PM PDT.

• Questions are due by email to Sue_Mayo@nps.gov by Friday, April 24, 2026, at 1:00 PM PDT.

• Award will be made based on the best value to the government, considering the following factors:

  1. Technical Capability (including experience, work plan, NFPA 10 compliance, remote servicing, crew qualifications, methods, and equipment).
  2. Past Performance (at least 3 similar projects in the last 5 years with client references).
  3. Price.

• Offerors must be registered in the System for Award Management (SAM).

• This procurement is a Total Small Business set-aside.

• NAICS Code: 541990 – All Other Professional, Scientific, and Technical Services.

• Size Standard: $19.5 million.

• A written solicitation will not be issued separately; this announcement serves as the only solicitation.

• Offerors must complete and submit the SF 1449 form, signed acknowledgments, and other required documentation as detailed in the solicitation.

• The solicitation includes numerous FAR clauses and provisions that offerors must review and comply with.

Form / Attachment / Pricing Sheet

This document is a form for bidders to submit relevant experience and past performance information for both the prime contractor and any proposed subcontractors. It is intended to help the government assess the capabilities and track record of potential offerors.

• Quoter Information: Requires business name, point of contact, address, UEI, CAGE, phone, and email.
• Team Composition: Asks if the bidder will self-perform all work or use subcontractors. If using subcontractors, details on company name, POC, address, email, phone, and the key trade they will perform are required.
• Self-Performed Work: If subcontractors are used, bidders must describe the work activities they plan to self-perform.
• Relevant Experience & Past Performance (Prime Contractor): For up to three projects, bidders must provide project title, contract number (if known), agency/owner, dollar amount, performance period, a description of how the project is similar to the current requirement, and past performance reference contact information (name, title, phone, email).
• Relevant Experience & Past Performance (Subcontractor): Similar to the prime contractor section, this requires details for up to three subcontractor projects, including project title, contract number (if known), agency/owner, dollar amount, performance period, a description of similarity to the current requirement, and past performance reference contact information.

Bidders must complete this form accurately and thoroughly to demonstrate their qualifications and experience, as well as that of their proposed subcontractors. This information is critical for the government's evaluation of past performance and capability to successfully execute the contract.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing an inventory of portable fire extinguishers (PFE) for contractor planning purposes. It provides a detailed list of existing fire extinguishers, their locations, types, sizes, manufacturing dates, and projected replacement years. The "2026 Contractor Action" column indicates anticipated service needs, such as inspection or replacement.

• PFE Inventory: Unique identifier for each fire extinguisher.
• District & Building: Location of the extinguisher.
• Type & Size: Specifies the extinguisher type (e.g., ABC, Halon, CO2, PK) and its size in pounds.
• Manufacturing Date / Last Hydro: Indicates when the extinguisher was made or last serviced.
• Scheduled Replacement Year: The year the extinguisher is due for replacement.
• Next Replacement Year: Projected year for the next replacement.
• 2026 Contractor Action: Recommended action for 2026 (e.g., Inspect, Replace). Note that actual field conditions should be verified during service.

This inventory is crucial for bidders to understand the scope of potential services related to fire extinguisher maintenance, inspection, and replacement. It provides a detailed breakdown of the assets that may require attention in 2026, allowing for more accurate bidding and resource planning. Bidders should use this data to estimate the quantity and types of services needed across various locations.

Statement of Work (SOW)

To provide annual inspection, service, and replacement of portable fire extinguishers throughout Olympic National Park (OLYM), adhering to NFPA 10, DOI, and NPS requirements.

• Conduct annual inspections of all portable fire extinguishers.
• Replace extinguishers that fail inspection, are discharged, damaged, or reach their 6-year or 12-year NFPA maintenance interval. This is a replacement-based service model, not internal servicing for these cases.
• Perform minor parts replacement (e.g., tamper seals, pull-pins, O-rings).
• Affix updated inspection tags and service labels.
• Provide a condition report for replaced extinguishers.
• Provide a digital inventory list of all serviced extinguishers.
• Service portable fire extinguishers assigned to park-owned vessels.

Extinguishers are located across multiple park districts and administrative areas, including Port Angeles Headquarters, Lake Crescent, Hoh Rain Forest, Quinault, Mora, Ozette, staircases, other field/administrative structures, and park-owned vessels moored at Lake Crescent and Ozette. All locations are accessible by standard road vehicles.

• Technicians must be trained and certified per NFPA 10.

• Use manufacturer-approved procedures for inspections.

• Replace extinguishers with like-kind or higher-rated units.

• Coordinate with Government points of contact.

• Notify the Government of deficiencies before leaving a site.

• Remove failed extinguishers from service.

• Ensure replacement components and extinguishers meet NFPA and manufacturer specifications.

• Maintain clean and safe work practices.

• Digital inventory of serviced extinguishers (Excel or comparable format).

• Condition report detailing replaced units and reasons.

• Updated service tags and labels.

• Annual service summary report (prior to invoice submission) including date of service, technician name, list of extinguishers inspected/replaced, itemized labor/materials, and parts replaced.

• Base Year plus four (4) Option Years.

• Annual service occurs between April 1 and September 30, unless otherwise approved.

• Comply with NFPA 10, applicable DOI and NPS safety policies.

• Adhere to local environmental requirements for disposal or recycling of extinguishers, agents, or components.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations in the counties of Clallam and Jefferson, Washington.

• Lists numerous occupational codes and titles.
• Provides the corresponding minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments).
• Details requirements for vacation, holidays, hazardous pay differentials, and uniform allowances.
• Outlines the conformance process for additional classifications and wage rates.

This document is crucial for bidders to understand the labor costs associated with performing services under a government contract in the specified geographic area. It establishes the minimum wages and benefits that must be paid to employees, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5551, Revision No. 29) for the Service Contract Act, applicable to Washington Counties of Grays Harbor and Mason. It lists occupational classifications and their corresponding minimum wage and fringe benefit rates.

• Occupational Codes and Titles: A comprehensive list of job titles across various sectors (e.g., Administrative Support, Automotive, Health Occupations, Information Technology).
• Wage Rates: The minimum hourly wage required for each listed occupation.
• Fringe Benefits: Specifies that "Fringe Benefits Required Follow the Occupational Listing." It also details Health & Welfare benefits ($5.55 per hour or $222.00 per week) and mentions Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Vacation and Holiday Policies: Outlines paid vacation accrual (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and a minimum of eleven paid holidays per year.
• Special Notes: Includes information on hazardous pay differentials (8% for high hazard, 4% for low hazard), uniform allowances, and the conformance process for unlisted classifications.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under the Service Contract Act. It directly impacts the pricing of proposals by defining the required wages and benefits for various job roles that may be involved in fulfilling the contract requirements. Bidders must ensure their proposed labor rates meet or exceed these minimums.