OM UV-C Germicidal Air Treatment System

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure the OM UV-C Germicidal Air Treatment System, specifically the UV Angel Clean Air Active, for the Air Force Sustainment Center at Tinker AFB, Oklahoma. This announcement serves as the only solicitation; no separate written solicitation will be issued.

• Procurement of the OM UV-C Germicidal Air Treatment System (Brand Name or Equal to UV Angel Clean Air Active).

• Detailed requirements are specified in the Statement of Work (SOW), which is attached.

• Includes labor, tools, materials, parts, deliveries, installation, training, and warranty.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Not explicitly stated in this document, but implied by the need for a contract.

• Estimated Value: Not stated.

• Quotes are due by 30 MARCH 2026, 12:00 PM (Noon) Central Standard Time.

• Quotes must be valid for at least 90 days after submission.

• Evaluation Factors: Technical Acceptability and Price.

• Award will be made to the technically acceptable vendor with the lowest total evaluated price (TEP).

• The Government may conduct interchanges if deemed necessary, but intends to award without them.

• Technical evaluation will focus on the technical approach and risk.

• Price evaluation includes completeness, reasonableness, realism, and avoidance of unbalanced pricing.

• NAICS Code: 333413.

• Small Business Size Standard: 500 Employees.

• The Non-Manufacturing Rule does not apply.

• Offerors must be registered in the System for Award Management (SAM).

• Shipping is FOB Destination only (Tinker AFB, OK 73145).

• Payment terms are Net 30 by default.

• Invoices must be submitted via Wide Area Workflow (WAWF).

• A Statement of Work is attached (ATT #1).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) defines the effort required for the purchase, installation, and training of twenty (20) UV-C Germicidal Air Treatment Systems at Tinker Air Force Base, OK.

• Procurement of twenty (20) self-contained, ceiling-mounted UV-C air treatment and purification systems.

• Systems must continuously disinfect indoor air by drawing ambient air into a sealed chamber, treating it with germicidal UV-C radiation, and recirculating treated air.

• Systems must operate independently of the building's central HVAC system and be safe for use in occupied areas.

• Installation of the systems in Building 3001, Post 2AI69A.

• Training for four (4) personnel on the operation of the systems.

• UV-C Irradiation: Utilize a fully enclosed UV-C chamber with lamps producing a germicidal wavelength of 253.7 nanometers. Must be ozone-free (no 185 nm wavelength).

• Airflow and Coverage: Minimum of 50 cubic feet per minute (CFM) of air processing. Rated for effective use in rooms up to 800 square feet.

• Pathogen Inactivation: Independently tested and proven to inactivate at least 97% of airborne bacteria, viruses, and mold spores in a single pass.

• Filtration: Incorporate a multi-stage filtration process including a replaceable pre-filter and a replaceable HEPA (H13 rating) filter capable of trapping 99.97% of particles down to 0.3 microns.

• Physical and Electrical: Designed for unobtrusive installation into standard 2'x2' or 2'x4' suspended ceiling grids. Housing constructed of durable aluminum or steel. UV chamber must be 100% pressure-sealed. Sound level not to exceed 55 dBA. Operate on standard 120V/60Hz circuit, not exceeding 150 watts. Must be UL Listed. Installation must comply with National Electrical Code (NEC).

• Maintenance: UV-C lamps and filters must be user-replaceable without specialized tools. Manufacturer must provide clear maintenance instructions.

• Lamp Lifespan: Minimum rated service life of 9,000 hours.

• Warranty: Minimum five (5) year warranty on the unit and one (1) year on the UV lamp and ballast. Must be manufactured in an EPA-registered establishment.

• Installation and training to occur at Building 3001, Post 2AI69A, Tinker Air Force Base, OK.

• Work hours: Monday through Friday, 0800 - 1600, excluding Federal Holidays, base closures, and furlough days.

• Contractor Requirements: Delivery, offloading, installation, and training are the contractor's responsibility. Adjustments to ensure full operational status per OEM specifications and SOW are required.

• Installation: Contractor responsible for delivery to Building 3001, including permits and offloading. Government provides power, water, and compressed air within 25 feet. Contractor responsible for final connections.

• Training: Four (4) hours of training for four (4) personnel.

• Safety & Environmental: Contractor must comply with all applicable federal, state, and local laws, regulations, and instructions regarding environmental protection and occupational safety and health. Specific requirements for Hazardous Materials (HAZMAT), Safety Data Sheets (SDS), Hazardous Waste, Discharges, and Spill reporting are detailed.

• Foreign Object Damage (FOD) and Dropped Object Prevention: Personnel must receive FOD/DOP training.

• Visitors Pass: Contractor must arrange for visitors passes seven (7) business days in advance.

• Combating Trafficking in Persons: Contractor must comply with DFARS PGI 222.17 and FAR clause 52.222-50.