On-site destruction services for DFAS Indianapolis, IN

Form / Attachment / Pricing Sheet

This document is a Contractor Capability Survey for the Defense Finance and Accounting Service - Indianapolis (DFAS-IN) contract for the destruction of tapes and hard drives. It is designed to gather information from potential contractors regarding their capabilities and interest in this requirement.

Part 1. Business Information:

• Company Name
• CAGE Code
• Address
• Website URL
• Business Size
• Contact Person and Title
• Email Address and Telephone Number
• GSA Schedule Contract details (if applicable)
• SAM registration status
• Ownership details (domestic/foreign)

Part 2. Survey Questions:

• Ability to perform destruction of tapes and hard drives per SOW standards.
• Ability to meet SOW requirements (Sections 6.0-7.0).
• Capability for confidential on-site destruction (shredding).
• Availability of required equipment and personnel (Section 6.3).
• Ability to provide a Certificate of Destruction for each item.
• Willingness and ability to provide estimated pricing.
• Recent and relevant past performance information (contract number, dollar value, period of performance, scope of work).
• Opportunity for additional feedback regarding the SOW.

This survey is crucial for potential bidders to:

• Understand the specific technical and compliance requirements for tape and hard drive destruction.
• Assess their ability to meet these requirements, including on-site destruction and certification.
• Provide essential business and capability information to DFAS-IN.
• Indicate their interest and provide pricing or past performance data. Completing this survey helps DFAS-IN gauge market interest and contractor capabilities for this service.

Other / Unclassified

This document is a Sources Sought Notice for a contract to provide confidential on-site destruction services for approximately 1353 tapes and 7891 hard drives for the Defense Finance and Accounting Service (DFAS) in Indianapolis, IN. The service is a one-time event and includes confidential on-site destruction, staging of materials by DFAS personnel, and rendering media unusable and unrecoverable. A Certificate of Destruction is required upon completion.

This notice is for market research purposes only and does not constitute a solicitation. DFAS is seeking information from capable vendors to assist in acquisition planning. Interested vendors are requested to submit a Contractor Capability Survey, including a capability statement and rough pricing estimates, by March 20, 2026, at 4:00 PM EST. The notice specifies vendor capability requirements, including providing on-site shredding, necessary equipment meeting federal standards, and a detailed report with a Certificate of Destruction. NAICS code is 541519, and the estimated contract period of performance is one year from June 1, 2026, to May 31, 2027.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide on-site destruction services for approximately 1353 Tapes and 7891 Hard Drives for the Defense Finance and Accounting Service (DFAS) in Indianapolis, IN. The primary goal is to ensure the confidential destruction of sensitive materials to protect against identity theft and unauthorized disclosure of information.

• Provide all personnel, equipment, materials, supervision, and transportation for secure, on-site destruction of tapes and hard drives.

• Destruction must render media unusable and unrecoverable, adhering to NIST SP 800-88 Rev 2 standards.

• Services must be performed in a safe, secure, and controlled manner.

• DFAS personnel will stage materials for destruction.

• Shredded materials must be collected and transported securely to a certified electronics recycling facility for final disposition (smelting, incineration, or reduction to molten metal/ash).

• Hard drives must be shredded into particles where the majority are 2 mm or smaller, and no fragment exceeds 10 mm.

• Tapes can be shredded into particles (majority 2mm or smaller, no fragment > 10mm) or degaussed (NSA/EPL listed) followed by shredding.

• A Certificate of Destruction must be provided within 24 hours of completion, detailing the process, media destroyed, date, time, location, and quantity.

• Period of Performance: Within 30 calendar days after contract award.

• Place of Performance: DFAS Indianapolis, 8899 E. 56th Street, Indianapolis, IN 46249.

• Compliance with federal laws, regulations, and standards including the Privacy Act of 1974, Gramm-Leach-Bliley Act of 1999, Data Protection Act of 1998, DFAS Regulations 5200.1-R and 5205.1, and NIST SP 800-88 Rev 2.

• Contractor personnel must be U.S. Citizens or Nationals and registered for Selective Service (if applicable).

• Specific security requirements for escorted contractors, including background checks and fingerprinting, are detailed.

• Compliance with Cybersecurity Maturity Model Certification (CMMC) Level 1 requirements for the protection of Federal Contract Information (FCI).

• Invoicing must be submitted electronically via Wide Area Workflow (WAWF), accompanied by the Certificate of Destruction.