On-Site Records Information Management (RIM) IDIQ
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Food and Drug Administration (FDA) is conducting market research via a Sources Sought Notice (SSN) to identify qualified vendors for an upcoming On-Site Records Information Management (RIM) Indefinite Delivery-Indefinite Quantity (IDIQ) contract. This effort supports FDA's transition to a media-neutral, information-based organization and ensures compliance with federal record-keeping requirements. The FDA is specifically seeking information from experienced sources, including potential 8(a) certified small businesses. Responses are due by March 2, 2026, at 2:00 PM ET.
Purpose & Background
This SSN is for market research and planning purposes only; it is not a solicitation. The FDA aims to gather information to determine appropriate acquisition methods and identify potential sources for comprehensive on-site records management services. The IDIQ will support core functions related to processing records material that underpins scientific advancement, public health, and regulatory review processes across all FDA Offices and Centers.
Scope of Work
The anticipated IDIQ will cover a broad range of on-site records and information management activities, including:
- On-site records support, facility management, and scanning.
- Processing of records material at Government facilities (mail receipt, inventory, distribution, maintenance, disposition, destruction).
- Management of Document Control Centers (DCCs).
- Data entry, analysis, and tracking system support.
- Collection and maintenance of records, including scanning, printing, and conversion to digital images.
- Records management services such as file plan development and control schedules.
- Relocation services for documents and DCCs.
- Data management, stewardship, and governance.
- Support for the FDA Privacy Program. Note: This scope specifically excludes IT automation, software development, and FDA IT services.
Contract & Timeline
- Type: Sources Sought (Market Research) for a future IDIQ.
- Anticipated Ordering Period: 5 years (e.g., August 25, 2026, to February 24, 2032, including a 6-month option).
- Set-Aside: Seeking potential 8(a) certified small businesses; the future IDIQ may be set aside.
- Place of Performance: Primarily on-site at FDA facilities in the Washington, DC-Metropolitan area and Maryland locations (e.g., Silver Spring, MD).
- Response Due: March 2, 2026, at 2:00 PM ET.
- Published: January 29, 2026.
Response Instructions
Interested parties should submit responses via email to Nicholas Bisher (nicholas.bisher@fda.hhs.gov) and Amanda Edger (amanda.edger@fda.hhs.gov). Responses should not exceed 15 pages (Times New Roman 11 or larger) and must include:
- Company name, address, point of contact.
- Business size under the relevant NAICS code (R499 - Other Professional Services).
- Confirmation of small business status and 8(a) certification.
- Written opinions on the draft Statement of Work (Attachment A) to strengthen tasks and clarify requirements.
- Completion of the Vendor Feedback Form (Attachment B), detailing capabilities, existing contract vehicles, and relevant experience (past 3 years, including contract numbers, value, customer, and role).
Additional Notes
This SSN does not obligate the Government to award any contract. Responses will inform future acquisition strategies.