On-Site Representative for PAR Excellence Weight Based Point of Use (POU) Inventory Management System Inventory Management System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Washington DC VA Medical Center, is soliciting competitive quotes for an On-Site Representative (OSR) to manage its PAR Excellence Weight Based Point of Use (POU) Inventory Management System. This opportunity is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contract aims to enhance supply chain management, efficiency, and accountability. Quotes are due by January 28, 2026, at 4:00 PM EST.
Scope of Work
The selected contractor will provide one (1) full-time OSR, who must be trained and certified in the PAR Excellence POU system. Key responsibilities include troubleshooting, item registration/deregistration, bin/scale maintenance, educating secondary staff, assisting with POU projects, and collaborating with IT and supply chain personnel. The OSR must possess technical expertise in PAR Excellence systems (admin, client, Vison) and have a minimum of two (2) years of experience providing Par Excellence onsite support at a medical center, with experience at a Veterans Affairs Medical Center preferred. The OSR will work full-time at the DC VA Medical Center.
Contract Details
This is a Firm-Fixed-Price (FFP) contract with a base period of twelve (12) months and four (4) twelve-month option periods. The NAICS code is 541614 (Management Consulting Services) with a size standard of $20 Million. A Business Associate Agreement (BAA) is required, outlining compliance with HIPAA and HITECH regulations for handling Protected Health Information (PHI).
Submission & Evaluation
Quotes must be submitted electronically to veronica.dillard@va.gov by January 28, 2026, at 4:00 PM EST. Evaluation will be a Comparative Evaluation, with Technical Capability, Past Performance, and Price considered in descending order of importance. Offerors must confirm that key personnel (OSR) have completed the "Manufacturer PAR Excellence System Inc., PAR Excellence On-site Resources Program" and submit a copy of the certification along with documentation of OSR past performance experience. Questions regarding the solicitation were due by January 16, 2026.
Amendments
Amendment 0001 extended the solicitation closing date to January 28, 2026, 4:00 PM EST. Amendment 0002 clarified technical capability requirements, mandating specific OSR certification and past performance documentation with submissions.