On-site Secure Document Shredding Services for Gallup Service Unit (Buy Indian Act Market Research)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS), under the Department of Health and Human Services, is conducting market research via a Sources Sought notice to identify qualified Indian Small Business Economic Enterprises (ISBEEs) and Indian Economic Enterprises (IEEs). The purpose is to provide on-site, secure document shredding services for the Gallup Indian Medical Center, Gallup Service Unit (GSU) and surrounding locations in Gallup, New Mexico. This market research is issued in accordance with the Buy Indian Act (25 U.S.C. 47). Capability statements are due by March 22, 2026.
Scope of Work
The requirement involves providing all personnel, equipment, and materials for the on-site collection and destruction of sensitive documents at three locations in and near Gallup, New Mexico. A Statement of Work (SOW) is available upon request.
Contract & Timeline
- Type: Sources Sought / Market Research
- Anticipated Period of Performance: Base year starting April 1, 2026, with four option years.
- Set-Aside: Buy Indian Act (for ISBEEs and IEEs)
- Response Due: March 22, 2026, 4:00 PM Eastern Time
- Published: March 18, 2026
Requested Information
Interested ISBEEs and IEEs must submit a capability statement (not exceeding 7 pages) addressing the following:
- Company Information: Name, address, UEI, CAGE code, point of contact.
- Buy Indian Act Status: Confirmation of ISBEE or IEE status.
- Capability Narrative: Detailed description of ability to meet key requirements, including:
- Experience with on-site, cross-cut shredding at multiple locations.
- Compliance with HIPAA and Privacy Act of 1974 for sensitive documents.
- Security and chain of custody processes, including locked containers (specify sizes).
- Personnel security procedures (background checks, uniforms, identification).
- Process for providing a "Certificate of Destruction."
- Confirmation of shredding trucks equipped with viewing screens for client observation.
- Past Performance: List at least two recent, relevant contracts (within the last 3 years).
Submission Instructions
Capability statements must be emailed to Ratonya Harris (ratonya.harris@hhs.gov). The email subject line should be: "Response to Sources Sought (Buy Indian Act): On-site Secure Document Shredding Services."