On-site Secure Document Shredding Services for Gallup Service Unit
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Health and Human Services (HHS), on behalf of the Indian Health Service (IHS) at the Gallup Service Unit (GSU), has issued a Sources Sought notice for On-site Secure Document Shredding Services in and near Gallup, NM. This market research aims to identify qualified businesses capable of providing comprehensive shredding services. Responses are due March 22, 2026, by 4:00 PM Eastern Time.
Scope of Work
The requirement involves providing all personnel, equipment, and materials for the on-site collection and destruction of sensitive documents at three distinct locations within the Gallup, NM area. Services must adhere to strict security protocols, including compliance with the Health Insurance Portability and Accountability Act (HIPAA) and the Privacy Act of 1974. The anticipated period of performance is a base year and four one-year option periods, commencing around April 1, 2026.
Requested Information
Interested parties are requested to submit a capability statement (not exceeding 7 pages) addressing:
- Company Information: Name, address, UEI, CAGE code, and point of contact.
- Business Status: Company size and socioeconomic categories (e.g., Small Business, WOSB, SDVOSB, HUBZone).
- Capability Narrative: Detailed description of ability to meet key requirements, including:
- Experience with on-site, cross-cut shredding at multiple locations for a single client.
- Protocols for handling HIPAA and Privacy Act sensitive documents.
- Security and chain of custody procedures, including locked containers (specify sizes) and proof of destruction (Certificate of Destruction).
- Personnel security procedures (background checks, uniforms, identification).
- Confirmation of shredding trucks equipped with viewing screens for client observation.
- Past Performance: At least two recent, relevant contracts (within 3 years) of similar scope and complexity.
Contract & Timeline
- Type: Sources Sought / Market Research
- Duration: Base year + 4 one-year options (anticipated start April 1, 2026)
- Set-Aside: None specified (market research stage)
- Response Due: March 22, 2026, 4:00 PM Eastern Time
- Published: March 18, 2026
Additional Notes
This is for informational and planning purposes only and does not constitute a solicitation. Responses are not offers and will not be reimbursed.