On-site Secure Shredding Services for Gallup Service Unit
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service, Gallup Service Unit (GSU), intends to award a firm-fixed-price sole source contract for On-site Secure Shredding Services to SW Logistics LLC dba UltraShred in Albuquerque, NM. This is a Notice of Intent to Award a Sole Source Contract, not a request for competitive quotes. However, Indian Small Business Economic Enterprises (ISBEEs) believing they can meet the requirements are invited to submit statements of capabilities. Responses are due May 7, 2026.
Scope of Work
The requirement is for on-site, secure document destruction services compliant with the Health Insurance Portability and Accountability Act (HIPAA) and the Privacy Act of 1974. The services include:
- On-site, crosscut shredding.
- Management and maintenance of secure, locked collection bins.
- Secure transport of materials between service locations prior to destruction.
- Furnishing a Certificate of Destruction after each service. The intended vendor, SW Logistics LLC dba UltraShred, is certified by the National Association for Information Destruction (NAID), which is a mandatory requirement.
Contract & Timeline
- Type: Notice of Intent to Sole Source Award (Firm-Fixed-Price Purchase Order)
- Authority: FAR Part 6.302-1, Only One Responsible Source
- NAICS: 561990 – All Other Support Services (Small Business Size Standard: $16.5 million)
- Set-Aside: Buy Indian Set-Aside (BICiv) for potential ISBEE respondents
- Period of Performance: May 7, 2026, through May 6, 2027
- Response Due: May 7, 2026, at 1:00 PM Z (for ISBEE statements of capabilities)
- Published: April 23, 2026
Response Requirements for ISBEEs
This synopsis does not constitute a solicitation. However, interested Indian Small Business Economic Enterprises (ISBEEs) may submit a statement of capabilities. Submissions must contain clear and convincing evidence of capability, including:
- Proof of mandatory NAID certification.
- A completed INDIAN HEALTH SERVICE BUY INDIAN ACT INDIAN ECONOMIC ENTERPRISE REPRESENTATION FORM verifying ISBEE status. Statements of capabilities must be submitted by email only as a PDF file attachment to Ratonya.harris@hhs.gov. Telephone requests will not be honored.