One (1) Medium Voltage (MV) Transformer for NASA - John C. Stennis Space Center

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for the purchase and delivery of one medium voltage (MV) pad-mounted transformer to support Project WFTCA-1C – Electrical Power Upgrades at NASA John C. Stennis Space Center's (SSC) High-Pressure Gas Facility (HPGF).

• Furnish, test, and deliver a fully compliant transformer assembly suitable for pad-mount installation at HPGF.

• Includes factory tests, documentation, and commissioning support plans.

• Excludes installation and construction services.

• Ratings: 15 kV class primary with taps, 4160 V secondary (3-phase), 5,000 kVA capacity, 60 Hz frequency.

• Standards: Must comply with applicable IEEE, ANSI, and NEMA standards, including IEEE 386, C2, C37.42, C57.12.00, C57.12.28, C57.12.34, C57.12.80, and C57.12.90.

• Construction: Stainless steel tank, copper windings, mineral oil dielectric, tamper-resistant outdoor enclosure.

• Quality: Contractor must maintain an ISO 9001 compliant quality system.

• Testing: Standard factory tests required, including a Factory Acceptance Test (FAT) plan and report.

• Commissioning: Provide a commissioning plan with recommended installation checks and energization procedures.

• One (1) MV transformer meeting specified technical requirements.

• Documentation including as-built drawings, nameplate data sheets, FAT reports, oil certificate of analysis, commissioning plan, maintenance manual, and warranty certificate.

• Required Delivery: On-site no later than May 2027 (or earlier).

• Lead Time: Approximately 53 weeks manufacturing lead time; offeror to propose committed schedule.

• Delivery Location: NASA John C. Stennis Space Center (SSC), High Pressure Gas Facility (HPGF), Test Complex, RA40 receiving.

• Shipping: FOB Destination, SSC; requires shock indicators, moisture protection, and handling instructions.

• Government acceptance testing/inspection within 30 days of delivery.

• Acceptance contingent upon satisfactory review of documentation, visual inspection, and incoming tests.

• Minimum 24-month warranty from final acceptance, covering defects in materials and workmanship.

• Includes on-site technical support for failure analysis if required.

• Pre-Shipment: FAT plan, test procedures, final drawings, datasheets, QA certifications.

• Post-Shipment: Completed FAT reports, oil certificate of analysis, commissioning plan.

Form / Attachment / Pricing Sheet

This document is an Offeror Checklist that outlines the required items and actions for potential bidders to complete and submit as part of their quote or proposal.

• Identification Table: Complete and submit the identification table in Attachment 02 – Addendum to FAR 52.212-1, including UEI and Point of Contact.
• SAM Registration: Ensure active registration in the System for Award Management (SAM) under NAICS Code 335311 with no active exclusions at the time of quote submission.
• Agreement to Terms: Sign, date, and submit Attachment 02 - Addendum to FAR 52.212-1 to agree to all solicitation terms and conditions.
• Technical Data: Provide comprehensive technical data sheets and drawings to verify equipment meets SOW requirements.
• Technical Submission Page Limit: Ensure the technical submission does not exceed five single-sided pages, excluding cover pages, tables of contents, fold-out drawings, and specific mandated requirements.
• Equipment Documentation: Include as-built equipment drawings, nameplate data sheets, and full Factory Acceptance Test (FAT) reports.
• QA Certifications: Provide QA certifications (ISO 9001 conformity statement or equivalent), oil certificate of analysis, and material Certifications of Conformance.
• Post-Delivery Documentation: Include a commissioning plan, maintenance manual, and a warranty certificate with full terms.
• Price Quote: Submit price quote using the specified table in Attachment 02 - Addendum to FAR 52.212-1.

This checklist is critical for bidders to ensure all required documentation and information are submitted correctly, which is essential for a compliant and competitive quote or proposal. Failure to adhere to these requirements may result in disqualification.

Amendment / Modification

This document is an addendum to FAR 52.212-2, specifically addressing the evaluation criteria for commercial products and services. It amends the solicitation by clarifying the basis for award and the evaluation factors.

• Basis for Award: The Government will award a Firm-Fixed-Price (FFP) Purchase Order based on the Lowest Price Technically Acceptable (LPTA) method.
• Evaluation Process: Quotes will be ranked by total evaluated price, lowest to highest. The lowest-priced offer will be evaluated for technical acceptability first. If acceptable, the award will be made, subject to price reasonableness. If unacceptable, the next lowest-priced offer will be evaluated.
• Factor 1: Technical Acceptability: Proposals will be rated as "Acceptable" or "Unacceptable." An "Acceptable" rating requires demonstration of compliance with all requirements in the Statement of Work (SOW). Past performance will be reviewed for responsibility purposes only, not as a favorable or unfavorable factor.
• Factor 2: Price: Price will be evaluated for reasonableness in accordance with RFO FAR 12.204(a). Awards will be made based on the initial quote without discussion, and offerors should submit their most competitive pricing.

This addendum clarifies the evaluation process and award method, emphasizing the LPTA approach and the importance of submitting competitive pricing and technically compliant proposals in the initial response.

Amendment / Modification

This addendum to FAR 52.212-1 provides clarifications and amendments to the original solicitation.

Key changes include:

• Submission Logistics & Deadlines: Specifies submission instructions for questions and quotes, including email addresses and deadlines.

• Quote Format & Content: Outlines requirements for technical submissions, including page limits and content expectations.

• Contractor Identification Information: Requires completion of contractor identification details.

• Pricing Schedule: Details the requirement to furnish and deliver one (1) Medium Voltage Transformer on a firm-fixed price basis, FOB Destination.

• SAM Registration: Mandates SAM registration with NAICS Code 335311 and no active exclusions for quote submission.

• Instructions to Offerors (FAR 12.205(a)(1))

• Submission Logistics & Deadlines

• Quote Format & Content

• Contractor Identification Information

• Pricing Schedule

• SAM Registration and Exclusions

• Questions Deadline: May 15, 2026, 12:30 PM CST.

• Quote Submission Deadline: May 27, 2026, 2:00 PM CST.

• Offer Validity: 90 calendar days from the receipt of offers.

• Technical submissions have a page limit of five (5) single-sided pages.

• Failure to meet SAM registration requirements will result in non-responsiveness.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, prepared using simplified procedures. The government is procuring one (1) Medium Voltage Transformer in accordance with the provided Statement of Work (SOW).

• Supply one (1) Medium Voltage Transformer.

• The transformer must be furnished and delivered FOB Destination.

• The firm-fixed price shall be all-inclusive of unit cost, materials, and transportation/shipping charges.

• Technical requirements are detailed in Attachment 01 - Statement of Work.

• Delivery Date: 30 May 2027

• Place of Performance/Delivery: NASA – John C. Stennis Space Center, MS 39529

• Contract type is not explicitly stated but implied to be firm-fixed price.

• Quotations are requested under simplified procedures; no separate written solicitation will be issued.

• Offerors must provide information required by FAR 52.212-1 (Instructions to Offerors - Commercial Products and Commercial Services), with addenda provided in Attachment 02.

• Evaluation will be based on factors detailed in FAR 52.212-2 (Evaluation – Commercial Products and Commercial Services), with addenda provided in Attachment 03. The award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors.

• Closing Date/Time: 27 May 2026 by 2:00 PM CST.

• This acquisition is a 100% total small business set-aside.

• NAICS Code: 335311

• Size Standard: 800 Employees

• The solicitation incorporates various FAR and NASA FAR Supplement provisions and clauses by reference.

• Offerors are advised regarding specific terms that will not be incorporated into any resulting contract, such as certain commercial supplier agreements (CSAs) with prohibited clauses (e.g., indemnification, automatic renewals, governing law/venue, unspecified future fees, unilateral modifications).

• The Government reserves the right to cancel this solicitation.

• Point of Contact: Caitlin Angstadt (Caitlin.e.angstadt@nasa.gov)