Online Access to ASTM/AASHTO/AWWA Construction Standards and Manuals Subscription Service

Amendment / Modification

• The RFQ closing date has been extended from February 5, 2026, to February 10, 2026.

• Page A-1 of the RFQ has been replaced with an attached version that includes changes highlighted in red and/or lined-through text.

• Page A-1 of the RFQ.

• The deadline for quote responses has been extended to February 10, 2026.

Amendment / Modification

• Extends the RFQ closing date from 2/03/2026 to 2/05/2026.

• Replaces page A-1 of the RFQ with an attached revised version, which includes changes highlighted in red and/or struck through.

• Page A-1 of the RFQ has been replaced.

• The deadline for quote responses has been extended to 2/05/2026.

• Bidders should refer to the attached revised page A-1 for updated information.

Solicitation / RFP / RFQ

The U.S. Department of Transportation, Federal Highway Administration (FHWA), Western Federal Lands Highway Division (WFLHD) is seeking a firm-fixed-price purchase order for a subscription service providing online access to ASTM, AASHTO, and AWWA construction standards and manuals. This service will support approximately 58 offices across the United States.

• Subscription Access: Online access to both active and historical versions of standards from ASTM, AASHTO, and AWWA.

• System Functionality: A unified search engine with "type ahead" fill, relevancy ranking, and lemmatization of search terms.

• User Features: Ability to create personalized standards lists and receive email notifications for revisions or updates.

• Operational Status: The contractor must provide an already operational system; this contract is not for the design or development of a new system.

• Training: Provision of user training materials for end-users.

• Contract Type: Firm-Fixed Price Purchase Order.

• Period of Performance: A 12-month base period (02/15/2026 – 02/14/2027) with four 12-month optional periods, potentially extending to 02/14/2031.

• Due Date: February 3, 2026, at 14:00 PT.

• Submission Method: Electronic submission only via email to WFL.Purchasing@dot.gov.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Evaluation factors include Price, Compliance with Solicitation Requirements, Technical Approach, Relevant Past Experience (minimum 5 years), and Relevant Past Performance.

• Required Documents: Completed SF 1449, Price Schedule, Technical Narrative (max 5 pages), Relevant Experience (max 10 pages), and Past Performance information (max 15 pages).

• Set-Aside: Unrestricted (Full and Open Competition).

• NAICS Code: 513120 (Web Search Portals and All Other Information Services) with a size standard of 1,000 employees.

• Issuance of the solicitation does not guarantee an award; any award is subject to the availability of funding.

• Questions must be submitted in writing no later than five business days prior to the quote due date.

Form / Attachment / Pricing Sheet

This document appears to be a pricing sheet or schedule of supplies/services for a contract opportunity. It outlines the CLINs (Contract Line Item Numbers), descriptions of services, quantities, units, and pricing details.

• CLIN 00101: Subscription for ASTM, AASHTO, and AWWA Construction Standards and Manuals Online Access.
  • Period of Performance: February 15, 2026, through February 14, 2027.
  • Pricing: Firm Fixed Price/Time.
• Option Items (10101, 20101, 30101, 40101): These represent options to extend the contract term for subsequent 12-month periods, each with a Firm Fixed Price/Time structure.
  • Option Item 1: February 15, 2027, through February 14, 2028.
  • Option Item 2: February 15, 2028, through February 14, 2029.
  • Option Item 3: February 15, 2029, through February 14, 2030.
  • Option Item 4: February 15, 2030, through February 14, 2031.
• GRAND TOTAL: The total amount is listed as 0.0, indicating that pricing is to be filled in by the bidder.

Bidders must use this document to provide their pricing for the initial period of performance and any subsequent option periods. The structure indicates a Firm Fixed Price/Time contract type. The zero values suggest that bidders need to input their proposed unit prices for the subscription service and the 12-month periods.

Form / Attachment / Pricing Sheet

This document is the Offeror Work Experience Form, to be completed and submitted by the offeror. It is intended for past or present contracts that meet or exceed the stated criteria for Evaluation Factor 4.

• Offeror Information: Company Name, Company Address, Point of Contact, Phone Number, E-mail Address.
• Contract Information: Contract Title, Owner/Agency Name, Location/Address, Point of Contact, Contact E-mail Address, Contact Phone #.
• Contract Information (Details): Indicates if the firm was the PRIME contractor, lists the number of subcontractors if PRIME, provides Original and Final Completion Dates, and Original and Final Contract Values.
• Work Description: A section to describe the work performed under the contract.

Bidders must complete this form for relevant past or present contracts to be evaluated under Evaluation Factor 4. The form requires detailed information about the offeror's experience, including contract specifics and a description of work performed. The submission is limited to a maximum of two pages per contract.

Form / Attachment / Pricing Sheet

This document is a Past Performance Reference Questionnaire designed to collect feedback on a contractor's performance from a government perspective. Offerors/quoters are instructed to provide this questionnaire to their references, who will then submit it directly to the government Point of Contact.

• Contractor Information: Fields for the contractor's name, contract number, and a description of the contract.
• Rater Information: Fields for the rater's name, contact details (telephone, email), and their role in relation to the contract.
• Rating Definitions: Provides definitions for performance ratings ranging from Exceptional (E) to Unsatisfactory (U), with specific guidance on what each rating signifies and how to justify it.
• Performance Categories: The questionnaire asks for ratings on various aspects of contractor performance, including:
  • Quality of technical abilities
  • Timeliness and adherence to schedules
  • Cost management effectiveness
  • Ability to meet special needs
  • Management team effectiveness
  • Subcontractor management
  • Small business subcontracting
  • Compliance with laws and regulations
  • Resource and personnel management
  • Recommendation for future similar requirements
• Narrative Justification: Space is provided for detailed narrative explanations to support the assigned ratings.
• Rater Signature and Date: Required for submission.
• Return Instructions: Specifies the email address (WFL.Purchasing@dot.gov), required subject line format, and deadline (Monday, 02-Feb-2026, at 4:00pm Pacific Time) for returning the completed questionnaire.

This questionnaire is crucial for bidders to understand how their past performance will be evaluated. It outlines the specific criteria and rating scales used by the government to assess performance. Bidders should use this document to guide their selection of references and to prepare their references for the type of feedback expected, ensuring that positive performance is accurately and thoroughly documented. It also provides the government's contact information and deadline for submitting this feedback.