ONMS OCNMS R/V Storm Petrel Annual haulout, heavy

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for annual haulout, heavy maintenance, and repairs for the OCNMS Research Vessel Storm Petrel. The acquisition is set-aside for small business concerns under NAICS code 336611 (Ship Building and Repairing), with a size standard of 1,300 employees.

• CLIN 0001: Provide all necessary services, personnel, and equipment for base service items per the scope of work. Period of Performance (POP) is Date of Award through six (6) months.

• CLIN 0002: Contingency repairs from Condition Found Reports (CFRs), subject to prior approval from the TPOC and CO.

• The Statement of Work (SOW) and Department of Labor Wage Rates (WD 2015-5545, Revision No. 30) are attached.

• Place of performance is the contractor's facility within a 65-statute mile radius of Port Angeles, WA.

• Delivery is FOB Destination.

• Contract type: Firm-fixed-price purchase order.

• POP: Date of Award through six (6) months (formal POP determined at award).

• Quotes must be valid for a minimum of 60 days.

• Submission Deadline: Quotes must be received no later than 11:00 am EST on June 1, 2026.

• Submission Method: Electronically via email to Chelsea.Vera@noaa.gov. Submit PDF or Microsoft Word format quotations, including signed SF 1449 and Past Performance Reference form.

• Evaluation Criteria: Offers will be evaluated based on Price and the following pass/fail criteria:

  1. Technical Acceptability/Capability: Demonstrate capability, relevant experience (past two years), and understanding of the SOW. Must list distance from Port Angeles, WA.
  2. Past Performance: Evaluated based on successful performance, quality, timeliness, cost management, communication, and customer satisfaction.
  3. Price: Award will be made to the lowest-priced, technically acceptable offer. The government will review the lowest-priced quote for technical acceptability and continue this process until a technically acceptable quote is found.

• Questions Deadline: Questions must be received in writing via email to CHELSEA.VERA@NOAA.GOV no later than May 25, 2026, 11 am EST.

• This acquisition is set-aside for small business concerns.

• Offerors must have an active registration in the System for Award Management (SAM) and provide their UEID/CAGE CODE.

• A site visit is highly recommended but not required. Contact LTjg Jack Gerrior at jack.gerrior@noaa.gov or 781-217-1696 to schedule.

• The contract will be administered via the FedConnect® web portal.

Statement of Work (SOW)

This Statement of Work (SOW) details the requirements for shipyard services for the NOAA Research Vessel Storm Petrel, hull number R5201.

The contractor's facility, located within a 65-statute mile radius of Port Angeles, WA, will perform all work. NOAA will deliver and return the vessel to the contractor's facility. The contractor is responsible for the vessel's safety upon arrival until acceptance and removal by NOAA. The SOW outlines specific tasks including:

• Haul, Block, Clean, Store, Launch: Pressure washing the hull, cleaning below waterline fittings, blocking the vessel, inspecting the hull, and launching.

• Overcoat Bottom: Preparing and applying one coat of Trilux 33 antifouling paint, with an extra coat on leading edges.

• Renew Prop-Speed coating: Renewing Prop-speed coatings according to manufacturer procedures.

• Inspect and Lubricate All Through-hull valves: Actuating, inspecting, and lubricating seacocks and transducers, with a written report and potential CFR for repairs.

• Engines Annual Service (Port & Starboard): Performing maintenance on two Cummins QSC8.3 diesel engines and associated transmissions, including oil analysis, servicing aftercoolers and heat exchangers, replacing water pumps and filters, changing oil, adjusting valves, and inspecting mounts and wiring.

• Generator Annual Service: Performing maintenance on one Onan 21.5MDKDR78112A diesel generator set, including oil analysis, replacing water pump and filters, changing oil, inspecting bearings and windings, and adjusting valves.

• Inspect Cutlass Bearings, Provide Report: Measuring shaft and bearing gaps and providing recommendations.

• Replace eight (8) Exterior Hydraulic Hoses: Replacing identified hydraulic hoses with new ones, ensuring proper installation and leak testing.

• Inspect and Service Rudder and Shaft Packing Glands: Servicing port and starboard shaft and rudder packing glands according to manufacturer procedures.

• Inspection and Clean Fuel Tanks (Port and Starboard): Cleaning and inspecting two diesel fuel tanks, ensuring they are gas-free and leak-tight after service.

• New Decals: Providing and installing replacement marine grade decals.

• InterOcean Hydraulic Winches: Inspection and Servicing: Inspecting and servicing conductive and hauling winches according to manufacturer guidelines.

• Ahead Tank MSD System: Inspection and Servicing: Performing preventative maintenance and service on the marine sanitation device.

• Weld two (2) new cleats to A-Frame: Welding two 8" cleats to the A-Frame.

• Period of Performance: 6 months from Date of Award (Anticipated June 8, 2026 – December 7, 2026).

• Place of Performance: Vendor's facility for lifting operations. Other work may occur at the vessel's home dock or contractor's dock if mutually beneficial.

• All work must meet or exceed current ABYC and USCG requirements.

• Welding must be performed by certified welders.

• A site visit is strongly encouraged.

• Contractor is responsible for vessel safety upon arrival.

• Condition Found Reports (CFRs) are required for discovered defects unrelated to work tasks.

• The government reserves the right to add tasks.

• Firm-fixed pricing is required.

• IT Security requirements as per 48 CFR 1352.239-73 do not apply.

Form / Attachment / Pricing Sheet

This document is the "Past Performance Information Form" which contractors must complete to demonstrate relevant past performance or state they possess none. It is used to gather information about previous contracts that are of similar scope, magnitude, and complexity to the current solicitation.

• Past Performance Requirement: Quoters must submit a maximum of three (3) current/previous contracts performed within the last three (3) years that are similar in nature to this solicitation.
• Information Required per Reference:
  • Contract number, order number, or identifier
  • Contract type (Firm Fixed Price, Cost Reimbursement, or Time and Material)
  • Government/Employer Point of Contact (Name & Title)
  • Government/Employer Telephone Number and E-mail Address
  • Total dollar value (broken into annual increments)
  • Type of Service(s) Provided and Location(s)
  • Period of Performance (From/To)
  • Detailed description of work performed, demonstrating relevance to the solicitation's scope.
  • Subcontractor(s) utilized, including description of work and annual dollar value.
• Experience: Quoters should describe recent experience (within the last 3 years) in performing similar services.
• Problem/Corrective Actions: Quoters are encouraged to describe any problems encountered and corrective actions taken on identified contracts.

This form is critical for bidders to provide evidence of their capability and experience to perform the work described in the solicitation. It requires detailed information about past contracts, including the scope of work, performance period, contract value, and points of contact. The government may contact these points of contact to verify past performance. Bidders who are newly formed entities or lack direct prior contracts should explain how key personnel or applicable resources demonstrate relevant experience.