ONSEMI Silicon Photomultiplier

Other / Unclassified

This document, titled "Terms & Conditions - Purchase Order Commercial Items & Services Under Simplified Acquisition Threshold," outlines the standard contractual terms and conditions for purchase orders issued by UT-Battelle, LLC (Company) acting under its contract with the U.S. Department of Energy (DOE). It defines key terms, establishes procedures for dispute resolution, specifies the order of precedence for agreement sections, and details requirements for warranty, inspection, shipping, electrical equipment, payment, and compliance with federal, state, and local laws. It also covers termination, excusable delays, public release of information, access to DOE facilities, changes, insurance, information technology security, gratuities, and incorporates various FAR/DEAR clauses by reference. A significant section is dedicated to the protection of Personally Identifiable Information (PII).

This document is crucial for potential bidders as it establishes the foundational legal and operational framework for any purchase order they might receive from UT-Battelle/ORNL. Bidders must thoroughly understand these terms and conditions to ensure compliance and manage expectations. Key areas of relevance include:

• Contractual Obligations: Defines the legal relationship, responsibilities, and liabilities of the Seller (bidder).
• Performance Requirements: Details expectations for goods and services, including warranties, inspection, and performance standards.
• Compliance: Outlines mandatory adherence to federal, state, and local laws, including specific FAR/DEAR clauses (e.g., Buy American Act, Combating Trafficking in Persons, Equal Opportunity for Veterans, Employment Eligibility Verification, Foreign Corrupt Practices Act, Export Control).
• Data Protection: Specifies stringent requirements for handling Personally Identifiable Information (PII), including security safeguards (NIST SP 800-171), incident reporting, and audit rights, which are critical for any work involving PII.
• Operational Requirements: Covers practical aspects like shipping restrictions (U.S. citizens only for delivery to ORNL), electrical equipment standards (NRTL listing/evaluation), and access rules for DOE facilities.
• Payment & Disputes: Explains payment processes (Ariba Network) and dispute resolution mechanisms.
• Termination Clauses: Informs bidders about conditions under which a purchase order can be terminated for convenience or default.
• Employee Concerns: Details the Employee Concerns Program and Differing Professional Opinions process, including notification requirements for employees.

This document serves as a comprehensive guide for bidders to assess the full scope of commitments and risks associated with performing work under a purchase order with UT-Battelle/ORNL.

Form / Attachment / Pricing Sheet

This document, titled "Prime Supplemental Flowdown Document," outlines additional terms and conditions that are incorporated by reference into subcontracts and purchase orders issued under Prime Contract No. DE-AC05-00OR22725. It serves to flow down mandatory US Government regulatory and customer obligations from Oak Ridge National Laboratory's contract with the Department of Energy (DOE) to its sellers.

• Flowdown Clauses: The document lists numerous Federal Acquisition Regulation (FAR) and DOE Acquisition Regulation (DEAR) clauses, along with specific DOE directives (identified by "970" or "DOE O" numbers).
• Applicability Thresholds: Many clauses specify applicability based on contract value (e.g., Simplified Acquisition Threshold, $200,000, $7.5 million) or type of procurement (e.g., construction, services, information technology, real estate).
• Conflict Resolution: In case of conflict between this document and other terms and conditions, the version or date in this document takes precedence.
• Self-Deleting Clauses: Clauses deemed inapplicable to a specific subcontract are considered self-deleting.
• Specific Sections: The document is organized into sections based on the type of procurement or specific requirements, such as:
  • Applicable to all UT-Battelle subcontracts
  • Applicable to supplies other than Commercially Off the Shelf (COTS)
  • Applicable to non-commercial procurements
  • Applicable to cost reimbursement contracts
  • Applicable to construction procurements
  • Applicable to service procurements
  • Applicable to procurements involving access to DOE systems
  • Applicable to procurements with specific requirements (e.g., nuclear materials, foreign travel, IT, R&D).

Potential bidders must review this document to understand the mandatory terms, conditions, and regulatory requirements that will be flowed down to their subcontracts or purchase orders. This includes understanding which clauses apply based on the nature and value of their proposed work, and how these clauses may impact their proposal preparation, contract performance, and compliance obligations.

Form / Attachment / Pricing Sheet

This document, "Attachment C - Bill of Materials - PR447784.pdf", appears to be a Bill of Materials or a pricing sheet related to solicitation PR447784. It lists specific items required for the opportunity.

• Item Description: Silicon Photomultiplier (SiPM), J-Series Sensor, 8mm x 8mm, 35µm/22292 Microcells, 420nm, Module-160 or domestic equivalent.
• Part Number: ARRAYJ-60035-64P-PCB
• Manufacturer: ONSEMI
• Quantity: 6

This attachment provides specific details about a component (Silicon Photomultiplier) required for the opportunity. Bidders should use this information to understand the exact specifications and quantity of this item when preparing their proposals and pricing. The "Total Price" and "Lead Time" columns are blank, indicating that bidders may need to provide this information as part of their submission.

Form / Attachment / Pricing Sheet

This document is an abbreviated Representations and Certifications form (BSD-CS-2260) that Offerors must complete and submit when doing business with Oak Ridge National Laboratory. It collects essential business information and certifications required for federal contracting.

• Offeror Identification: Fields for legal business name, Unique Entity ID (UEI), and North American Industry Classification System (NAICS) Code.
• Business Type & Status: Requires selection of organizational type (e.g., Individual, Corporation, LLC) and certification of various small business statuses, including Small Business, Veteran-Owned, Service-Disabled Veteran-Owned, 8(a) Business Developmental/Small Disadvantaged, Woman-Owned, and HUBZone. Provisions for joint ventures are included for relevant categories.
• Compliance Certifications: Includes sections for Export Control (Trigger List Items, Military/Space Items, Dual Use Items), Buy American Act (for supplies > $15,000), Certification Regarding Knowledge of Child Labor for Listed End Products (for supplies > $15,000), Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (FAR 52.204-25), Conflict of Interest (for services > $15,000), and Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (for offers > $200,000).
• Instructions: Offerors must check appropriate 'is' or 'is NOT' boxes and provide specific details where requested, such as joint venture party names or manufacturer/item information for export-controlled goods.
• Attestation: Requires a signature, printed name, title, and date, confirming the accuracy of all representations and acknowledging potential criminal or civil liability for misrepresentation.

This form is a mandatory attachment for proposal submission. Accurate and complete submission is critical as it determines an Offeror's eligibility for specific set-asides, confirms compliance with various federal regulations, and addresses potential conflicts of interest. Failure to complete this form accurately may impact proposal evaluation and potential contract award.

Solicitation / RFP / RFQ

Oak Ridge National Laboratory (ORNL) is requesting a Firm Fixed Price proposal/quote for a Silicon Photomultiplier (SiPM), J-Series Sensor, 8mm x 8mm, 35μm/22292 Microcells, 420nm, Module-160, or a domestic equivalent. The award will be based on the lowest priced, technically acceptable proposal.

• A firm fixed price quote with a proposed delivery schedule.

• A completed and signed copy of the Abbreviated Representations and Certifications (BSD-CS-2260, dated 10/01/2025).

• Explanation of any exceptions taken to the terms and conditions.

• Contract Type: Firm Fixed Price

• Offer Validity Period: 120 days

• Anticipated Subcontract Period of Performance: To Be Determined

• NAICS Code: 334413 - Semiconductor and Related Device Manufacturing

• Proposal Due Date: February 24, 2026, by 4:00 PM EST.

• Submission Method: Via email to the ORNL Procurement Representative.

• Evaluation Criteria: Lowest priced, technically acceptable proposal.

• Questions Due Date: February 20, 2026, by 4:00 PM EST. Questions must be submitted in writing via email.

• Small Business Set-Aside: No

• FAR 52.211-6 Brand Name or Equal applies.

• The following RFP Attachments and Special Provisions apply: ORNL Terms and Conditions (Attachment A), Prime Contract Flowdowns (Attachment B), Bill of Materials (Attachment C), and Representations and Certifications (Attachment D).

• The ORNL Procurement Representative is Brittanie Mack-Brewster (mackbrewstbc@ornl.gov).