Open Text Updgrade
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The FEDERAL PRISON INDUSTRIES, INC (UNICOR), under the Department of Justice, has issued a Justification for Other Than Full and Open Competition for an OpenText upgrade. This action is a follow-on requirement to purchase order 1450041519, with the intent to award a sole-source contract valued at $78,400.00 to ECM Solutions, LLC.
Purpose & Scope
This justification outlines the requirement for ECM Solutions, LLC to complete the OpenText upgrade. The services include:
- Archive Center server builds
- Data migration and conversion from Business Center for SAP Solutions (BCC) to Intelligent Capture for SAP solutions (IC4S)
- OpenText Archive Center (OTAC) upgrade/data migration/BCC to IC45 conversion-update OpenText form ICC to BCC
- Continued operations to support automated processing efficiency by utilizing OpenText
Contract Details
This action is for $78,400.00 and is not expected to exceed the simplified acquisition threshold. It is a follow-on requirement to a previous purchase order (1450041519).
Justification for Sole Source
The sole-source award is justified under FAR 12.102(a) (DEVIATION) and 41 U.S.C 1901, citing that only one responsible source can satisfy agency requirements. ECM Solutions, LLC is uniquely positioned to continue the OpenText upgrade due to their ongoing involvement and specific knowledge of the environments, SQL database servers, system center setup, webviewer server setup, and PBS migration. A market survey was not conducted to avoid duplicating costs and delays associated with competition for this follow-on effort.
Cost Reasonableness
The Government developed an Independent Government Estimate (IGE) based on AWS published pricing models and industry-standard labor rates. The proposed pricing from ECM Solutions, LLC was evaluated against these benchmarks and determined to be fair and reasonable. The estimated total one-time cost range was approximately $106K–$238K, with recurring cloud costs of $5.7K–$19.5K per month.
Set-Aside
No Set-Aside (Sole Source Justification).
Timeline & Contacts
- Published Date: March 31, 2026
- Primary Contact: Michael Gibson, Contracting Officer (michael.gibson@usdoj.gov)
- Secondary Contact: Aaron Mitchell (aaron.mitchell2@usdoj.gov)