Operations and Maintenance for Axiell Software Products
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Library of Congress has issued a Justification for Sole Source to renew its Operations and Maintenance (O&M) support plan for Axiell software products. This action ensures continued support for the critical Audio Visual Collection Management Systems (AVCMS), which manages over 13 million metadata records and governs ingest/archival workflows. The current contract with Axiell ends September 18, 2026. This justification supports a new period of performance from September 19, 2026, through September 18, 2028, with an estimated value exceeding $250,000.
Purpose & Scope
The Library of Congress's National Audiovisual Conservation Center (NAVCC) requires ongoing product support for its Axiell AVCMS software, specifically the Axiell Collections and Flow COTS products. This system is essential for managing multimedia collections metadata, processing tasks across three labs, and integrating with LCSG digitization and discovery applications. It currently supports the ingestion of over 76,600 files (1.3 Petabytes) of digital audio-visual material annually.
Contract Details
- Contract Opportunity Type: Justification for Sole Source
- Current Contract End: September 18, 2026
- Anticipated Period of Performance: September 19, 2026 – September 18, 2028
- Estimated Value: Over $250,000
- Product Service Code: 7F20 (Hardware And Software Products Supporting IT Management Services)
Eligibility & Set-Aside
This is a Justification for Other than Full and Open Competition, meaning no set-aside applies. The contracting officer has determined that Axiell is the only responsible source due to their software being deeply embedded, the existence of proprietary integrations, and the significant re-engineering, risk, and cost associated with transitioning to an alternative solution.
Submission & Evaluation
This document is a justification for a sole-source procurement and not a solicitation for proposals. Therefore, no submission or evaluation process for external bidders is applicable for this specific action.
Additional Notes
- The Library of Congress plans to conduct market research via a Request for Information (RFI) over the next two years to identify potential alternative solutions.
- Axiell Collections and Flow are registered as IT Standards in the Library's Technical Reference Model (TRM).
- Axiell owns the source code and is the sole known source for licensing and maintenance of these products.
Contact Information
- Primary Contact: John Nix (jnix@loc.gov, (202)893-2459)
- Secondary Contact: Cristina Vega (crvega@loc.gov, 2028095481)