Optical Emissions Spectrometer

Solicitation

This document outlines the requirements for the procurement of two Optical Emissions Spectrometers (OES) for the Rock Island Arsenal (RIA). One unit is for the lab and the other for the foundry, both intended to replace existing machines and analyze the elemental composition of materials. The foundry spectrometer will provide real-time results during material pours.

• Two OES Systems: One lab model (SPECTROLAB S or equivalent) and one foundry model (SPECTROMAXx Advanced or equivalent).

• Software: Spark Analyzer Pro or equivalent software is required for both systems, with a minimum of two licenses.

• Components: Systems must include PCs, monitors, argon regulators, and other standard necessary equipment. Specific analytical programs and matrices are detailed for each spectrometer.

• Design: Equipment should be standard manufacturer products with minimal design changes. Dimensions and capacities are in English-US units. Data plates must include specific identification information for UID compliance.

• Utility Connections: Equipment must have single-point utility shut-offs. RIA will connect utilities to this point; the contractor is responsible for all connections beyond.

• Safety & Security: Compliance with OSHA, RIA safety standards, and Department of Defense safeguards is mandatory. Contractor personnel require background checks and must adhere to installation access policies. Real ID will be required for entry starting May 7, 2025.

• IT Systems: Software licenses must not require an internet connection. Contractor devices are restricted from connecting to the RIA-JMTC network or equipment, except for scanning media. Compliance with AR 25-1 and AR 25-2 is required for non-government systems.

• Item Unique Identification (IUID): Contractor must register equipment in the IUID Registry and affix a machine-readable 2-D matrix.

• Delivery: Equipment must be delivered between 6:00 am and 12:00 pm, Monday-Thursday, excluding holidays. All equipment must be delivered on the same day unless pre-authorized.

• Installation: Contractor is responsible for all labor, materials, and tools for installation and set-up, except for utility connections to the point of first connection. RIA may provide off-loading and placement services upon contractor request.

• Acceptance: Final acceptance is contingent upon set-up completion, successful performance testing, government inspection approval, completion of training, and delivery of documentation.

• Clarifications: Any ambiguities must be reported in writing to the contracting officer before the proposal due date.

• Contractor shall provide operator, software, and maintenance training at Rock Island Arsenal. Training schedules and content are specified.

• Contractor must have a verifiable service/repair capability with on-site response within 48 hours. Telephone access for consultation during RIA working hours is required.

Amendment / Modification

This amendment (0001) to Solicitation W519TC26QA109 modifies the following:

• Re-opens the solicitation for initial and revised quotes.

• Extends the response due date and time to April 10, 2026, at 2:00 PM.

• Incorporates revised Attachment 0001 RIPD E4000-26-3-18 OES (R1).

• Reminds vendors to comply fully with the evaluation criteria.

• Response Due Date and Time

• Attachment 0001

• The proposal submission deadline has been extended to April 10, 2026, at 2:00 PM.

• Vendors are reminded to ensure full compliance with evaluation criteria and the revised Attachment 0001.

Solicitation / RFP / RFQ

This solicitation (W519TC26QA109) is issued by Army Contracting Command - Rock Island (ACC-RI) for Optical Emissions Spectrometers. The acquisition is for commercial items and will result in a single Firm Fixed Price (FFP) contract. The procurement supports the Rock Island Arsenal - Joint Manufacturing and Technology Center (RIA-JMTC).

• The primary deliverable is Optical Emissions Spectrometers, with two CLINs specified: 0001 (Lab) and 0002 (Foundry).

• The Rock Island Purchase Description (RIPD) E4000-26-3-18 and a Contract Data Requirements List (CDRL) 26-3-18 are attached and form the basis of the requirements.

• On-time delivery is critical.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Not explicitly stated, but delivery is due by 16 Jul 2026 for both CLINs.

• Estimated Value: Not stated.

• Proposal Submission Deadline: 27 MAR 2026, 10:00 AM Local Time.

• Submission Method: Electronic format only, via email to the Contract Specialist.

• Evaluation Process: Lowest Price Technically Acceptable (LPTA) process.

• Evaluation Factors:

  • Technical (ACCEPTABLE/UNACCEPTABLE):
    • Subfactor 1: Experience (3+ years supplying similar equipment, published data, references for 3 similar projects).
    • Subfactor 2: Technical (Compliance Statement per RIPD, Equipment Identification, Minimum 1-year warranty).
  • Price.

• Award will be made to the lowest-priced, technically acceptable offer. The Government intends to award without discussions, except for clarifications.

• The acquisition is unrestricted.

• NAICS Code: 334516, with a size standard of [size standard not specified in provided pages].

• HUBZone Price Evaluation Preference applies.

• Attachments include RIPD E4000-26-3-18 and CDRL 26-3-18.

• FOB Destination applies.

• Payment will be made via Wide Area WorkFlow (WAWF).

Solicitation / RFP / RFQ

This solicitation is for the procurement of two Optical Emissions Spectrometers (OES) for the Rock Island Arsenal (RIA). One unit is designated for the lab, and the other for the foundry. Both systems will analyze the elemental composition of materials, with the foundry unit providing real-time results during material pours. These new units will replace existing equipment.

• Two OES Systems: One SPECTROLAB S (or equivalent) for the lab and one SPECTROMAXx Advanced (or equivalent) for the foundry.

• Software: Spark Analyzer Pro (or equivalent) for the lab, and Spark Analyzer Pro MAXx (or equivalent) for the foundry. Software must support offline use via license dongle or file and operate on a Windows OS. Internet connection is not required for software use.

• Components: Both systems require specific optical ranges, PC, monitor, argon regulators, and spark stands. The foundry unit requires a HON (Hydrogen, Oxygen, and Nitrogen) option and an argon cleaning option. Both require argon purifiers.

• Matrices & Analytical Programs: Specific matrices (Fe, Al, Ni, Ti, Cu) and analytical programs are defined for each spectrometer.

• Data Plates: Equipment must include a data plate with specific information for government UID compliance.

• IUID Registration: Contractor must register equipment in the IUID Registry and affix a machine-readable 2-D matrix.

• Utility Connections: Equipment must have single-point utility shut-offs. RIA will connect utilities to this point; the supplier is responsible for connections beyond.

• Design: Equipment should be standard manufacturer products with minimal design changes. Dimensions and capacities are in English-US units.

• New Equipment: All furnished equipment must be new and unused.

• Location: Rock Island Arsenal.

• Delivery: Equipment must be delivered between 6:00 am and 12:00 pm (noon), Monday through Thursday (excluding holidays). All equipment must be delivered on the same day unless pre-authorized.

• Installation: Contractor is responsible for all labor, materials, tools, and equipment for installation and start-up, except for utility connections to the point of first connection. RIA may provide off-loading and placement services upon contractor request.

• Clarifications: Bidders must report any ambiguities or discrepancies in writing to the contracting officer before the proposal due date.

• Compliance: Equipment must conform to all applicable local, federal codes, and national standards. It must not contain PCB, ozone-depleting substances, or asbestos.

• Security: Contractors and personnel must comply with all RIA security requirements, including background checks, installation access procedures, and potential Force Protection Condition (FPCON) changes. Anti-Terrorism Level I and iWatch training are required for personnel requiring access.

• IT Systems: Strict adherence to RIA IT policies regarding removable media, contractor devices, and network connections is required. Non-government owned systems require specific authorization.

Not specified in this document.

• Training: Contractor shall provide operator, software, and maintenance training at no additional cost. Training schedule and location are specified.
• Service: Contractor must have a verifiable service/repair capability with on-site response within 48 hours.
• Final Acceptance: Occurs after set-up completion, successful performance testing, final inspection, training completion, and delivery of documentation.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) detailing specific data items that the contractor is required to provide as part of the contract for the OES system. It outlines the nature, format, and submission requirements for various documentation.

This CDRL specifies the following data items:

• Data Item No. 001: Installation and Preparation Documentation

  • Subtitle: Equipment Characteristics: Contractor shall provide information identifying required data from LMP.
  • Subtitle: Installation Documentation List: Contractor shall provide a copy of this information electronically a minimum of 60-calendar-days prior to equipment delivery, and a second copy at the time of delivery. Acceptable formats include .pdf, .dxf, and .doc. A cover sheet listing drawings and schematics is required.
  • Subtitle: Tool List: Contractor shall provide an itemized list of all fixtures, tools, and equipment (special or otherwise) required for installation, alignment, and maintenance. Special/custom tools are the contractor's responsibility.
  • Subtitle: Footprint Drawing: Contractor shall provide a dimensioned drawing depicting the system layout, including contours, net operating clearance for moving components, base at floor level, gross contour overhang, and location of access doors for servicing.
  • Subtitle: Installation Drawing: Contractor shall provide a drawing showing location dimensions for anchor bolts (size and height), dimensions from a common baseline, locations and dimensions of first connection points for power sources, and approximate gross weight of each component. Capacity requirements at each utility point of first connection must be shown.
  • Subtitle: Electrical Schematic: Contractor shall provide a complete system schematic, including capacity requirements at the point of first connection.
  • Subtitle: Equipment Identification: Contractor shall provide make & model, a list of standard features, installed optional features, and available optional features not included. Technical data or brochures are also required.

• Format: Electronic (Microsoft Excel for Equipment Characteristics; .pdf, .dxf, .doc for others) or paper as specified.

• Timing: Varies by data item, including 30-calendar-days after award, 60-calendar-days prior to delivery, and at the time of delivery.

• Distribution: Copies to be provided to Rock Island Arsenal (ATTN: TARA-LGC, Dave Holgorsen).

This document details critical documentation deliverables required from the contractor. Bidders must understand these requirements to accurately estimate costs and timelines for proposal preparation and contract execution. Failure to provide these documents as specified may impact contract performance.