OR-OR ISLANDS NWR-NEWPORT HEAT PUMP

Solicitation / RFP / RFQ

This document is a Solicitation, Offer, and Award form (SF 1442) for construction, alteration, or repair work. It solicits bids for a project titled "OR ISLANDS NWR-NEWPORT HEAT PUMP". The estimated magnitude of construction is between $25,000 and $90,000.

• The solicitation references two attachments: "Attachment 1 DOL Determination" and "Attachment 2 Statement of work/Photos".

• The work involves a "Newport Heat Pump" project.

• Specific line items include "00010 40K Station" and "00020 50K IMD", both with a period of performance from 05/01/2026 to 07/01/2026.

• The contract type is a sealed bid (IFB).

• Performance is expected to begin within 0 calendar days of award and complete within 0 calendar days after receiving notice to proceed.

• Performance and Payment Bonds are required, due within 10 calendar days after award.

• Offers are due by 0900 local time on 05/13/2026 at the address specified in Item 8.

• Offers must be marked with the offeror's name and address, solicitation number, and due date/time.

• Offers providing less than 60 calendar days for Government acceptance will be rejected.

• Not explicitly stated in the provided pages, but the solicitation number (140FC12600017) may indicate specific set-aside criteria.

• The Contracting Officer is Tiffannie Pannell. Contact information is provided for inquiries.

• A site visit contact (Kate Iaquinto) and a POC (Catherine Narvaez) are listed.

• Delivery location is FWS OR ISLANDS NWR, C/O OREGON COAST NWR COMPLEX, 2127 SE MARINE SCIENCE DRIVE, NEWPORT OR 97365-5258 US.

Solicitation

This solicitation is for a Firm Fixed Price Construction contract for DOOR REPLACEMENT at Pahranagat NWR, Nevada. The contract type is Firm Fixed Price Construction.

• Removal and disposal of the old heat pump system.

• Installation of a new heat pump system.

• Contractors must provide pricing for all tasks and submit a Cost Breakdown (Labor, Material, etc.) with their proposal. Proposals without a cost breakdown will be deemed nonresponsive.

• Bonds are required for awards over $35,000 (Payment Bond) and over $150,000 (Payment and Performance Bonds), due within 10 calendar days after award.

• Period of Performance: Work must be completed by September 30, 2026. Work shall begin after notice to proceed is issued.

• Proposals must include pricing for all tasks and a cost breakdown.

• The award will be made to the responsible respondent submitting the quotation with the lowest evaluated price determined fair and reasonable.

• This solicitation is conducted under simplified acquisition procedures.

• Questions regarding the solicitation must be submitted in writing by May 7, 2026, by 9 am EST.

• A site visit is scheduled for May 6, 2026, at 10:00 am local time.

• Electronic responses must be submitted via email to tiffannie_pannell@ios.doi.gov.

• This Request for Quotation (RFQ) is set aside for small business concerns.

• Drawings may be reduced in size; request full-size drawings from the COR if needed.

• Contractors must comply with all applicable Federal, state, and local laws regarding waste disposal and environmental protection.

• Specific clauses regarding Buy American, Federal Acquisition Supply Chain Security Act Orders, and Davis-Bacon Wage Rates are included.

Statement of Work (SOW)

This project aims to replace the existing bunkhouse Heat Pump with a Heat Recovery System at the Newport Headquarters of the Oregon Coast National Wildlife Refuge Complex and the Ecological Services Oregon Coastal Division in Newport, OR. The goal is to restore heating capabilities to the facility, which is critical for office occupant comfort and building maintenance.

• Full removal of the existing Mitsubishi heat pump.
• Supply and installation of a new Mitsubishi City Multi VRF 20-ton outdoor heat pump (model # PURY-EP240SNU-A1) and a CMY-R200NCBK twinning kit to operate as one system.
• Reconnection of existing copper refrigerant lines and control wires, including system vacuum, pressure testing, and nitrogen purging.
• Installation must ensure code compliance with the latest National Electrical Codes and include corrosion protection due to the coastal environment.
• The unit must be installed by licensed professionals and have a local authorized service provider.
• Contractor shall balance the unit for adequate airflow and apply for any applicable energy rebates.
• Provide demonstration and training on operating and maintaining the new unit.
• Legal disposal of old equipment and debris is required, with verification.

Work to be initiated within 10 days of Notice to Proceed and completed within 30 days of mobilization.

• Removal and disposal of the existing heat pump.
• Installation of the new heat pump units and associated components.
• Professionally labeled unit with disconnects.
• Daily reports to Project Leader during active construction.
• Submittals for unit components (PDF).
• Electronic set of drawings (PDF).
• O&M manuals specific to the installed units (PDF).
• Letter stating all components were installed per codes, standards, and design (PDF).
• All warranties (PDF).
• Onsite unit training for Project Leader.

U.S. Fish & Wildlife Service Oregon Coast National Wildlife Refuge Complex headquarters facility, 2127 SE Marine Science Drive, Newport, OR 97365.

• Technical Coordinator: Kate Iaquinto, Project Leader
• Contracting Officer: Tiffannie Pannell

A pre-bid meeting is scheduled on-site prior to the bid closing date and is strongly encouraged for all prospective bidders.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to building construction projects in Clatsop, Lincoln, and Tillamook Counties in Oregon. It specifies prevailing wage rates and fringes for various construction trades.

• General Decision Number: OR20260092, dated 01/02/2026.
• Applicability: Building construction projects (excluding single-family homes or apartments up to 4 stories).
• Geographic Area: Clatsop, Lincoln, and Tillamook Counties in Oregon.
• Trades Included: Heat & Frost Insulator, Bricklayer, Carpenter, Electrician, Operator (Backhoe/Excavator/Trackhoe, Crane), Laborer (Mason Tender, Cement/Concrete, Common or General, Hod Carrier, Pipelayer), Cement Mason/Concrete Finisher, Plumber, Sheet Metal Worker, Ironworker, and Welders.
• Wage Rates & Fringes: Specific hourly rates and fringe benefits are listed for each trade, with effective dates ranging from 01/01/2024 to 06/01/2025.
• Executive Orders: Notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors) are included.

This document is crucial for bidders to understand the minimum required wage rates and fringe benefits for laborers and mechanics employed on the construction project. It directly impacts labor cost estimations and compliance with federal regulations for any construction opportunity in the specified geographic area and project type.