OR WA NP MULTI PMS(1), Pavement Preservation Oregon and Southern Washington

Questions & Answers / Clarifications

This document provides a clarification regarding the locations of prequalified contractors for the "OR WA NP MULTI PMS(1), Pavement Preservation Oregon and Southern Washington" project.

• Question: Why does this solicitation not include prequalified contractor locations, unlike the "FLAP FS SC MULTI(1) Custer Motorway Stabilization Project" solicitation?
• Answer: The link in the SAM posting's "Description" has been updated to the Western Region Pavement Pres MATOC. This link provides the locations of the IDIQ Contractors.

This clarification provides bidders with the correct resource to find the prequalified contractor locations, which may be relevant for understanding the competitive landscape or potential teaming opportunities.

Solicitation / RFP / RFQ

This solicitation is a Task Order Request for Proposals (TORP) under the Western Region Pavement Preservation (WRPP) Multiple Award Task Order Contract (MATOC) IDIQ. It is for Pavement Preservation in Oregon and Southern Washington. The project is being advertised on SAM.gov to announce the upcoming project and assist potential subcontractors by publicizing opportunities. Proposals will only be accepted from specific prime contractors listed in the "SPECIAL NOTICE" section.

• Pavement preservation work in Oregon and Southern Washington.

• The project utilizes U.S. Customary units of measure.

• Work is governed by Federal Acquisition Regulation (FAR), agency supplemental regulations, and the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects, FP-14.

• Contractors are required to use the "Masterworks" system for "Inspector's Daily Record of Construction Operations" and measurement notes.

• New specifications for Prosecution and Progress and Schedules for Construction Contracts are included.

• Contract Type: Firm Fixed-Price Task Order Contract.

• Estimated Price Range: $2,000,000 to $5,000,000.

• Period of Performance: Fixed completion date of 08/20/2026, with a commencement of work within 10 calendar days after notice to proceed.

• Base and two Option schedules (Option X and Option Y) are included.

• Electronic bids are not accepted; submit printed copy of bid.

• Proposal Due Date: See Page A-3, Block 13A.

• General and Technical Questions: Accepted until close-of-business five (5) business days prior to the due date. Submit questions in writing to wfl.plans-spec@dot.gov.

• Answers to General and Technical Questions will be posted at https://sam.gov/opp/e02e193ef78446fdb355b236a682c986/view.

• Offers may be modified or withdrawn by email, if such notice is received by the time specified for receipt of offers. Facsimile offers are not authorized.

• Evaluation: Selection of the successful offer is based on lowest price for the combined total of the Base and Option schedules.

• This solicitation is for the listed MATOC IDIQ holders only. Only contractors awarded an IDIQ contract will be considered.

• Large businesses are required to submit an acceptable subcontracting plan prior to contract award.

• Electronic plan sheets are available at https://sam.gov/opp/e02e193ef78446fdb355b236a682c986/view.

• Project location includes Fort Vancouver National Historic Site (FOVA), Lewis and Clark National Historic Park (LEWI), and Oregon Caves National Monument (ORCA).

• Physical data is listed in the Special Contract Requirements, Subsection 102.02A Physical Data.

• Representations & Certifications must be submitted or updated online at https://www.sam.gov/SAM/ before bid submittal.

• Surety Bond Guarantee Program information is available online at https://www.sba.gov/funding-programs/surety-bonds.

• Fraud Alert: Be aware of fraudulent letters requesting banking information. Contractors must go directly through SAM.gov.

Other / Unclassified

This document is a "Final Report" from the Federal Highway Administration's (FHWA) Road Inventory Program (RIP) for "Cycle 6" of their assessment of paved routes and parking areas within the Lewis and Clark National Historical Park. The report details the condition of these paved assets as of February 2016, based on data collected using automated pavement inspection vehicles and manual ratings.

This report provides a comprehensive assessment of the current condition of paved roads and parking areas within the Lewis and Clark National Historical Park. It includes detailed data on pavement condition ratings (PCR), breakdown of pavement condition by access level, and specific condition ratings for individual roads and parking areas. This information is crucial for understanding the existing infrastructure, identifying areas needing maintenance or rehabilitation, and potentially informing future contract opportunities related to road maintenance, repair, or construction within the park.

Forms / Attachments / Pricing Sheets

This document contains "Surfacing Tabulation Sheets" for "Base," "Option X," and "Option Y" quantities, along with "Pavement Marking Summary" sheets for "Base," "Option X," and "Option Y." It also includes "Temporary Traffic Control" quantities and "Pavement Markings in Parking Areas" details. These sheets provide detailed breakdowns of materials and quantities required for the pavement preservation project.

• Surfacing Tabulation Sheets: Detail quantities for various pavement treatments such as Fog Seal, Micro Surfacing Type 2, Crack Cleaning and Filling/Sealing, and Asphalt Concrete Pavement Patch Type 1 & 2. These are broken down by route and parking area for Base, Option X, and Option Y.
• Pavement Marking Summary Sheets: Outline quantities for different pavement markings including Yellow Centerline, Solid Edge Lines, Parking Stall Lines, Cross-Walk Striping, Hatched Areas, Stop Lines, and Miscellaneous Symbols (ABA Accessible Symbol, Stop Lettering, Arrows). These are also detailed for Base, Option X, and Option Y.
• Temporary Traffic Control Quantities: Lists quantities for items such as cones, portable changeable message signs, flaggers, pilot cars, and traffic control supervisors.
• Pavement Markings in Parking Areas: Provides specific details and diagrams for various parking lot markings, including head-on, diagonal, and parallel parking, as well as accessible parking spaces and "No Parking" areas.

These documents are crucial for bidders to understand the scope and scale of the pavement preservation work. They provide the detailed quantities of materials and types of work required, enabling accurate cost estimation and proposal development. The breakdown by "Base," "Option X," and "Option Y" allows bidders to price different contract scenarios. The detailed information on pavement markings and temporary traffic control is essential for planning and executing the work safely and according to specifications.

Other / Unclassified

This document is a "Road Inventory and Condition Assessment of Paved Routes" report for Oregon Caves National Monument and Preserve, specifically for Cycle 6 of the Road Inventory Program (RIP). It details the methodology and findings of assessing the condition of paved roads and parking areas within the park.

This document provides detailed information about the current condition of paved roads and parking areas within Oregon Caves National Monument and Preserve. It includes data on pavement condition ratings (PCR), surface distresses, roughness, and specific details for individual routes and parking areas. This information is crucial for any potential bidder interested in opportunities related to road maintenance, repair, or rehabilitation within the park, as it outlines the existing infrastructure conditions and the methodologies used for assessment. It can help bidders understand the scope of potential work and the standards by which performance is measured.

Other / Unclassified

This document is a "Final Report" for the "Road Inventory and Condition Assessment of Paved Routes" at the Fort Vancouver National Historic Site, specifically for "Cycle 6" of the Federal Highway Administration's (FHWA) Road Inventory Program (RIP). It details the results of a pavement condition assessment conducted using automated and manual methods. The report includes data on paved roads and parking areas within the park, providing information on their condition, maintenance needs, and contributing factors to their current state.

This document provides detailed technical data on the condition of existing paved infrastructure within Fort Vancouver National Historic Site. While not a solicitation, it serves as a critical reference for any potential bidder interested in opportunities related to road maintenance, repair, rehabilitation, or construction within the park. Understanding the current pavement condition, identified distresses, and recommended treatments (as outlined in the appendices regarding pavement treatment types and condition ratings) is essential for developing accurate proposals and understanding the scope of potential future work.

Form / Attachment / Pricing Sheet

This document is the "FLH Bridge Oversized/Overweight Permit Load Request" form, revised on August 3, 2023. It is used by applicants to request permits for transporting oversized or overweight loads across FLH bridges.

• Applicant Information: Name, Company Name, USDOT#, Phone Number, Email Address.
• Load Details: Description of the load, description of the route, date of movement.
• Vehicle Configuration: Width, Height, Length, Gross Weight.
• Vehicle Sketch: Requires a sketch of the vehicle's top and side views with dimensions on the next page.
• Axle Information: A table to detail Axle Number, Axle Spacing (ft), Load (lbs) per axle, and Number of Tires per axle. Adjacent axles with identical configurations can be grouped.
• Applicant Signature and Date.
• Agency Use Only Section: For review, approval/denial, and permit conditions.

Bidders involved in transporting oversized or overweight loads that may cross FLH bridges will need to complete and submit this form to obtain the necessary permits. Incomplete or inconsistent data will result in the form being returned for correction. This form is crucial for planning and executing logistics related to such movements.

Solicitation / RFP / RFQ

This document provides preliminary information to prospective offerors regarding an upcoming solicitation for pavement preservation services in Oregon and Southern Washington. The project involves microsurfacing selected parking areas and approach roads within National Park sites.

• Microsurfacing application on selected routes and parking lots.

• Work to be performed at Fort Vancouver National Historic Site (FOVA), Lewis and Clark National Historic Park (LEWI), and Oregon Caves National Monument (ORCA).

• Option X includes parking areas owned by Federal Highways (FHWA).

• Option Y includes additional preservation work within Fort Vancouver National Historic Site (FOVA).

• Construction activities include patching, crack sealing, microsurfacing, and pavement marking.

• Contractor will be responsible for traffic control to minimize impacts.

• The solicitation is anticipated for release during the winter of 2025/2026.

• Technical questions should be submitted via email to wfl.plans-spec@dot.gov.

• General questions can be directed to wfl.contracts@dot.gov or by phone at 360-619-7520.

• Offerors are advised to monitor SAM.gov for the actual solicitation release date and to use the "Follow" feature for automatic notifications.

• Not specified in this document.

• Preliminary plans are attached to aid in identifying project location and scope.

• Viewing the project site may be difficult due to snow after November 1, 2025. Fall viewing is encouraged.

• Access to Oregon Caves National Monument will be weather dependent after November 1, 2025.

• Information on current road conditions for other parks can be found on the NPS.gov Homepage (U.S. National Park Service).

• No "show-me" tours will be provided by the Federal Highway Administration.

Forms / Attachments / Pricing Sheets

This document contains detailed "Surfacing Tabulation Sheets" and "Pavement Marking Summary" sheets for the "OR WA NP MULTI PMS(1)" project. These sheets provide quantity breakdowns for various pavement preservation activities, including micro-surfacing, crack sealing and filling, asphalt concrete patching, and permanent pavement markings.

• Surfacing Tabulation Sheets (Sheets D.1 - D.4, D.9 - D.18): These sheets list specific routes and parking areas within Fort Vancouver National Historic Site, Lewis and Clark National Historical Park, and Oregon Caves National Monument and Preserve. They detail the quantities of materials and work required for different types of surfacing treatments (e.g., micro-surfacing, crack sealing, patching) in square feet, tons, linear feet, and square yards.
• Pavement Marking Summary Sheets (Sheets F.1 - F.9): These sheets provide detailed quantities for various pavement markings, including centerline markings, edge lines, parking stall lines, crosswalk striping, hatched areas, stop lines, and miscellaneous symbols and words. Quantities are broken down by route and parking area, with units in linear feet and each.
• Temporary Traffic Control Sheets (Sheets E.1 - E.9): These sheets detail quantities for temporary traffic control measures, including construction signs, cones, portable message signs, flaggers, pilot cars, and traffic control supervisors. They also include details on pavement markings for unmarked pavements and temporary traffic control layouts.
• Maps (Sheets D.7 - D.18): Various area maps and key maps are included to visually represent the locations of the proposed work within the different park areas.

These documents are crucial for bidders to understand the scope and scale of the pavement preservation and marking work required for the opportunity. They provide the detailed quantities and locations necessary for accurate bidding and proposal preparation. Bidders should pay close attention to the specific routes, parking areas, and types of work outlined in these sheets to assess their capabilities and pricing.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the work required for pavement preservation services in Oregon and Southern Washington, specifically focusing on the "OR WA NP MULTI PMS(1)" project.

• The project involves rack sealing, patching, application of micro surface treatments, and pavement marking.

• Key work areas are detailed in "DIVISION 150 – Project Requirements" and "DIVISION 400 – Asphalt Pavements & Surface Treatments", and "DIVISION 600 – Incidental Construction".

• Specific tasks include mobilization, construction survey & staking, quality control, sampling & testing, scheduling, fog seal, blotter application, micro surfacing, crack cleaning and filling/sealing, asphalt concrete pavement patching, reset wheelstops, rental equipment, general labor, pavement markings (Type B), pavement markings symbols (Type B), and various temporary traffic control measures (cones, message signs, construction signs, flaggers, pilot cars, traffic control supervisors).

• Project length: 3.85 Miles.

• Tentative Fixed Completion Date: Summer 2026.

• Locations include Fort Vancouver National Historic Site (Vancouver, WA), Lewis and Clark National Historic Park (near Astoria, OR), and Oregon Caves National Monument and Preserve (South of Cave Junction, OR).

• The document specifies quantities for various tasks in US customary units (TON, SQYD, LNFT, MILE, EACH, SQFT, HOUR, DAY).

• It also indicates which tasks are applicable to the Base contract and potential Option X and Option Y periods.