OR-WARM SPRINGS NFH-REPAIR CHILLER REFRI
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Fish and Wildlife Service (FWS), specifically the Warm Springs National Fish Hatchery (NFH), is seeking proposals for chiller refrigerant/oil leak repair services. This is a Combined Synopsis/Solicitation issued as a Total Small Business Set-Aside. The work involves repairing two large chillers with refrigerant leaks. Quotes are due by April 8, 2026, at 5:00 PM ET.
Scope of Work
This opportunity requires the repair of two large chillers, each containing two refrigerant circuits, which are experiencing refrigerant leaks from their oil level switch mechanisms. Specific tasks include:
- Chiller 5, Circuit 1: Oil Level Switch Replacement, including refrigerant recovery, switch replacement, evacuation, recharging, refrigerant and oil monitoring/addition, and O-ring identification from the old switch.
- Chiller 3 & 5, Circuits (3 Total): O-Ring Replacement, involving refrigerant recovery, O-ring replacement, switch reassembly, circuit evacuation and recharging, and oil level monitoring/addition. All work must be completed by April 17, 2026.
Contract Details
- Contract Type: Firm-Fixed-Price
- Delivery: FOB destination
- Period of Performance: Anticipated delivery date is April 17, 2026, with the specific repair timeline from April 17, 2026, to April 24, 2026.
- Product Service Code (PSC): J041 - Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment
- NAICS Code: 238220
Submission & Evaluation
- Quotes: Must be submitted on company letterhead and include the UEI number, point of contact phone number, and email address. If applicable, provide a GSA contract number.
- Required Documentation: A completed copy of FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items, with applicable sections filled out.
- Submission Method: Email quotes to kathryn_coltran@ios.doi.gov.
- Evaluation: Award will be made to the vendor proposing the best value product.
Eligibility
- This is a Total Small Business Set-Aside.
- Offerors must be registered in the System for Award Management (SAM).
Key Dates
- Solicitation Questions Due: April 6, 2026, at 5:00 PM ET
- Quotes Due: April 8, 2026, at 5:00 PM ET
- Work Completion Deadline: April 17, 2026
Additional Notes
This announcement serves as the only solicitation; a separate written solicitation will not be issued. FAR Part 12 and 13 procedures apply.