ORBE Magnet Coil Assembly

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the technical tasks and requirements for the fabrication, quality control, and delivery of ORBUMP Coil Assemblies for the Proton Improvement Plan Phase II (PIP-II) project at Fermilab. The PIP-II project requires new Orbital Bump (ORBUMP) magnets for the 800 MeV Injection System.

• Fabrication of one prototype and seven production ORBUMP Coil Assemblies.

• Manufacturing of individual components and a coil assembly brazing fixture.

• Vacuum oven brazing and post-braze machining.

• Quality Control (QC) testing and inspections.

• Sourcing of all necessary materials and tooling.

• Providing FFDG with documentation on testing and material certification.

• Transfer of all developed unique tooling, drawings, and 3D models to FFDG upon completion.

• The SOW does not explicitly state a period of performance, but a delivery schedule is provided in Table 2, with contract closeout occurring 34 weeks After Receipt of Order (ARO).

• Fabrication and testing will occur at the Subcontractor's facility.

• Materials: OFHC C10200 copper alloy with at least 100% IACS conductivity. Cooling tubes (Lower and Upper) will be provided by FFDG.

• Brazing: Vacuum oven brazing per AWS C3.6M/C3.6:2016-AMD2, Class A Joints. Subcomponents brazed simultaneously as one structure.

• Machining: To be performed after brazing to meet tolerances specified in drawing F10120746.

• Quality Assurance: Development of a Project Specific QC Plan, adherence to Material Requirements, and provision of documentation including Material Certifications, QC Plan, and Inspection Reports.

• Testing: Subcontractor Factory Acceptance Testing (FAT) including Non-Invasive Brazed Joint Test, Resistance Measurement, Hydrostatic Test, and Hydraulic Flow Test. FFDG will conduct Site Acceptance Testing (SAT).

• Serialization: Each coil to be stamped or laser engraved with a unique serial number (ORBUMP-X-XX-XXXX).

• Warranty: 12 months after component delivery.

• Shipping: Proper packing and crating to protect from shipping and weather damage. Flushing and drying of magnet water passages required.

• Initial Kickoff Meeting.

• Manufacturing Review Hold Point (review of materials, schedule, QC plan, inspection reports, tooling, and tests).

• QC Review Hold Point (review of prototype fabrication lessons learned, FAT reports, and inspection reports).

• Best value trade-off source selection.

• Evaluation factors include Price and Technical Proposal (Infrastructure/Capabilities, Fabrication Experience, Schedule).

• Non-cost factors are significantly more important than cost or price.

• Award will be made to the responsible supplier whose proposal conforms to requirements and represents the best value.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) is for the procurement of Prototype and Production ORBE Magnet Coil Assemblies for Fermi National Accelerator Laboratory (Fermilab). The procurement is being conducted by Fermi Forward Discovery Group, LLC (FFDG) on behalf of Fermilab.

• One (1) Prototype ORBE Magnet Coil Assembly (Part No. F10120746 Rev B)

• Seven (7) Production ORBE Magnet Coil Assemblies (Part No. F10120746 Rev B)

• All work must be in accordance with Specification/SOW ED0044582 Rev A.

• Freight charges must be included in the quotation.

• This is a firm-fixed price proposal request.

• The contract is managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science under Prime Contract No. DE AC02 07CH11359.

• Proposals are due by 5pm Central on April 7, 2026.

• Questions are due by 5pm Central on March 30, 2026.

• The RFP response must include a completed RFP page, SARC Form (if not completed in the last year), and a PUR-466 Form.

• Award will be made on a best value trade-off basis, considering cost/price and non-cost factors. Non-cost factors are significantly more important than cost or price.

• Evaluation criteria, ranked in order of importance, are: Price, Infrastructure and Capabilities, Fabrication Experience, and Schedule.

• FFDG intends to award without discussions.

• Not specified in the provided document.

• The document references FFDG General Terms and Conditions for Commercial Products and Commercial Services (08.2025), available at: https://procurement.fnal.gov/terms-conditions/

• Offers are to include F.O.B. Fermilab delivery terms.

• The 8 units will ship to Fermilab Receiving Warehouse 2, Batavia, IL 60510.

Form / Attachment / Pricing Sheet

This document, titled "Subcontractor Annual Representations & Certifications (SARC)," is a form required for potential subcontractors. It collects essential business and certification information from offerors to ensure compliance with various statutes, executive orders, and federal regulations related to U.S. Government contracting.

• Offeror Information: Collects details such as Offeror Name, Parent Company Name, Address, Contact Information, EIN/TIN, Website, NAICS Industry #, DUNS #, and SAM.gov registration status.
• Business Category: Requires representation of ownership (U.S. Owned, Foreign Owned, etc.) and operating structure (Corporation, LLC, Partnership, etc.).
• Small Business Classifications: Allows offerors to self-certify as Large Business, Small Business, or Foreign Business, and further specify diversity categories (e.g., Small Disadvantaged, Woman-Owned, HUB Zone).
• Executive Compensation: Gathers information on the top five executives' names, titles, and compensation if specific federal funding thresholds are met.
• Offeror Responsibility: Includes certifications regarding accounting systems, responsible business practices, and compliance with employment eligibility verification (E-Verify).
• Export/Import Control Certifications: Requires agreement to comply with U.S. export/import control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Covers Equal Opportunity (EEO-1 filing), Affirmative Action programs, and limitations on pass-through charges for subcontracts.
• Final Certification: A section for a duly authorized representative to certify the accuracy of all statements and acknowledge compliance with U.S. Government contracting and subcontracting programs.

Completing this form accurately and thoroughly is a prerequisite for being considered for subcontract awards. It helps FermiForward assess a potential subcontractor's eligibility, compliance status, and business qualifications. Bidders must pay close attention to all sections to ensure they meet the required representations and certifications.

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," outlines various certifications and representations required from offerors for proposals exceeding certain dollar thresholds. It serves as a checklist and attestation for compliance with federal acquisition regulations.

• Certifications #1 (Required for all proposals ≥ $10,000):
  • Export/Import Control: Requires information on the offeror's export compliance point of contact and representations regarding the nature of items furnished (e.g., specially designed for military/space, dual-use items).
  • Buy American – Construction Materials (OCT 2022): Defines terms related to domestic and foreign construction materials and outlines the domestic preference requirements.
• Certifications #2 (Required for all proposals ≥ $150,000):
  • Certificate of Independent Price Determination: Certifies that prices were arrived at independently.
  • Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions: Certifies that no federal appropriated funds were used to influence federal transactions.
  • Certification Regarding Responsibility Matters: Certifies the offeror's responsibility status (e.g., not debarred, suspended, or delinquent on taxes).
  • Patent Rights: Addresses patent rights retention for contractors and acquisition by the government.
  • Buy American Certificate (OCT 2022): Requires certification regarding domestic and foreign end products.
• Certifications #3 (Required for all proposals ≥ $550,000):
  • Combatting Trafficking in Persons (NOV 2021): Requires certification regarding compliance with policies to prevent trafficking in persons.
  • Certification Regarding Trafficking in Persons Compliance Plan (OCT 2020): Requires certification of a compliance plan and due diligence.
• Revision Table: Details changes made to the document across various revisions, including updates to clauses, name changes, and form field fixes.

Offerors must carefully review and complete the relevant sections of this document based on the anticipated value and nature of their proposal. Failure to provide accurate certifications may impact the evaluation of their offer and could lead to non-responsibility determinations or contract termination. Specific attention should be paid to requirements related to export controls, Buy American provisions, price determination, and compliance with federal regulations concerning lobbying, responsibility, patent rights, and trafficking in persons.