ORGAN ON A CHIP PLATFORM FOR IOWA CITY VAMC

Amendment / Modification

• The closing date for receipt of offers has been extended.

• The original closing date was January 30, 2026, at 10:00 AM CST.

• The new closing date is February 09, 2026, at 10:00 AM CST.

• Section 11: "THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS"

• Section 14: "DESCRIPTION OF AMENDMENT/MODIFICATION"

• The deadline for submitting offers has been extended to February 09, 2026, at 10:00 AM CST.

Form / Attachment / Pricing Sheet

This document is the "52.225-2 Buy American Act Certificate (Tailored) Commercially available off-the-shelf (COTS)". It is used by offerors to certify the domestic content of products offered in response to a solicitation.

• Solicitation, Procurement Name, and Location: Fields to identify the specific opportunity.
• Foreign End Products: A table to list line item numbers, country of origin, and whether the product exceeds 55% domestic content for foreign end products.
• Domestic Product Certification: A checkbox to certify that all items listed in the solicitation are domestically produced.
• Signature Block: Fields for signature, printed name, company, and title of the person completing the certificate.

Bidders must complete and submit this certificate as part of their proposal to demonstrate compliance with Buy American Act requirements for COTS items. It requires specific information about the origin and domestic content of the products being offered.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for an "O-OMIISC-PTF – Automated Organ-On-A-Chip Platform" (Brand Name or Equal). The acquisition is a 100% Small Business Set-Aside.

• O-OMIISC-PTF Automated Organ-On-A-Chip Platform: Complete system including tablet, software, and consumables.

• Documentation: Maintenance Manuals (1 each), User Manuals (2 each), Cleaning Instructions (1 each).

• Salient Characteristics:

  • Flow rate: 1 µL/min to 1 mL/min
  • Max pressure: 600 mbar
  • Min fluid reservoir: 3mL
  • Perfusion/Injection/Sampling Volume: 1mL to 3mL
  • Min recirculated volume: 2mL
  • Automated and fully integrated
  • Battery power capability

• Delivery: All products should arrive on or about March 1, 2026.

• Contract Type: Single Award, Firm Fixed Price.

• Period of Performance: Not explicitly stated, but delivery is expected by March 1, 2026.

• Estimated Value: Not stated.

• Questions Due: Monday, January 19, 2026, by 10:00 AM CST.

• Offers Due: Friday, January 30, 2026, by 09:59 AM CST.

• Submission Method: Email to Becky.delossantos@va.gov with subject line "RFQ 36C26326Q0244".

• Evaluation: The Government intends to evaluate all line items on a group basis and make a single award. Evaluation factors are detailed in FAR 52.212-2 (Technical and Price).

• Offer Format: Offerors are recommended to fill in and sign the provided SF 1449. Alternatively, offerors may submit their own quote with a statement of acceptance of terms and conditions.

• Set-Aside: 100% Total Small Business Set-Aside.

• Registration: Offerors are required to be registered in SAM.

• The solicitation is issued under FAR 12 Commercial & FAR 13 Simplified Acquisition Procedures.

• Partial offers are not accepted.

• Award is anticipated by February 5, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the specifications and requirements for an Automated Organ-On-A-Chip Platform (O-OMIISC-PTF) for the VA.

• Procurement of one (1) Automated Organ-On-A-Chip Platform (complete system with tablet, software, and consumables).
• Provision of one (1) Maintenance Manual (CD, PDF, or Word).
• Provision of two (2) User Manuals.
• Provision of one (1) set of Cleaning Instructions for all equipment, supplies, and accessories.

Automated Organ-On-A-Chip Platform (O-OMIISC-PTF) Specifications:

• Flow rate: 1 µL/min to 1 mL/min
• Maximum pressure: 600 mbar
• Minimum fluid reservoir: 3mL
• Perfusion/Injection/Sampling Volume: 1mL to 3mL range
• Minimum volume recirculated: 2mL
• Must be automated and fully integrated.
• Capable of running on battery power.

Optional Line Items:

• Not specified in the provided text.

• All products should be ordered to arrive on or about March 1, 2026.

• Information System Security: Compliance with all applicable Federal law, regulations, and VA policies, including standards for the protection of electronic Protected Health Information (PHI), FIPS 199, FIPS 200, VA Handbook 6500, VA Trusted Internet Connections (TIC) Architecture, VA Directive 6517, and Executive Order (EO) 14028. This includes secure software development practices, compliance with OMB M-22-18 and M-23-16, HSPD-12, and VA Identity and Access Management (IAM) requirements.

• Product Integrity: Compliance with 15 CFR Part 7 regarding securing the Information and Communications Technology and Services (ICTS) Supply Chain. Procurement must be from Original Equipment Manufacturers (OEMs) or authorized resellers. Risk management practices for supply chain delivery, including chain of custody, inventory management, and information protection, are required. A Software Bill of Materials (SBOM) is required for procured products.

• Viruses, Firmware, and Malware: Contractors must ensure all provided software and patches are free of viruses and malware. Warranties against insertion of malicious code are required.

• Cryptographic Requirements: Use of FIPS 140-2 (or successor) and NIST 800-52 approved cryptographic methods. Automated remote key-establishment and emergency re-keying capabilities are required.

• Patching Governance: Documentation of patch management, vulnerability management, and update processes is required. Updates for newly discovered vulnerabilities must be provided within 30 days (7 days for critical vulnerabilities).

• Specialized Devices: If applicable, compliance with VA Directive 6550, FDA cybersecurity management practices, and the ability to accept security patches are required. Devices must be designed to accept VA-approved antivirus or whitelisting capabilities. Media sanitization is required for devices containing VA sensitive information.