OSG-A Duty Vehicles Rental

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products/services, issued as a Request for Quote (RFQ) under FAR Part 12. The U.S. Oversight Support Group – Australia is seeking to acquire long-term rental cars. This announcement serves as the only solicitation; a separate written solicitation will not be issued. The acquisition is solicited as full and open, not set-aside for small businesses. It is subject to the World Trade Organization Government Procurement Agreement (WTO GPA) and the Australia Free Trade Agreement (FTA), making suppliers from these countries eligible to compete. Domestic preference rules, including the Buy American Act, are waived.

The core requirement is the long-term rental of various vehicles, including:

• Two (2) x Four Door Sedans (5 PAX, 2WD, 4x2, Right Hand Drive)
• One (1) x Cargo Van (2WD, 4x2, Right Hand Drive, Diesel or Gasoline Engine Driven)

These vehicles are to be provided in accordance with the attached Statement of Work (SOW).

• The contract will be a Firm Fixed Price type.

• The period of performance for the listed items is 12 months.

• The government may require continued performance under FAR 52.217-8 (Option to Extend Services) for up to 6 months.

• Quotes are due by 07 April 2026 at 2:00 PM Australian Eastern Standard Time (AEST).

• Questions/Requests for Information are due by 01 April 2026 at 2:00 PM AEST.

• Offers must be submitted via email only; faxed or mailed submissions will not be accepted.

• Offers will be evaluated on a best-value basis, considering technical acceptability and lowest price.

• The government intends to award without discussions, so initial offers should represent the best terms.

• Vendors must acknowledge acceptance of the solicitation's terms and conditions or list any exceptions.

• This acquisition is solicited as "Full and Open."

• Suppliers from WTO GPA member countries and FTA partner countries are eligible.

• All deliveries must be Free on Board (FOB) Destination.

• Applicable FAR/DFARS provisions and clauses are included and are the responsibility of the offeror to be familiar with.

• Payment will be made via Government-Wide Purchase Card (GPC), Wide-Area Work Flow (WAWF), or other authorized methods. Inability to process payment via GPC or WAWF may result in ineligibility for award.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide vehicle rental services for the Oversight and Support Group - Australia (OSG-A) at Canberra, Australia.

• Provide 2 four-door sedans, 1 8-15 passenger van, and 1 cargo van.

• Vehicles must be registered in Australia, insured, and meet specific safety and condition requirements.

• Contractor is responsible for all maintenance, including parts and labor for fair wear and tear.

• Replace vehicles after 100,000 KM, or sooner if out of commission.

• Provide loaner vehicles if primary vehicles are unavailable for more than 24 hours.

• Offer 24-hour vehicle tow/recovery service.

• Designate points of contact and a Contract Manager available during local business hours.

• Vehicles must be in good quality and safe operating condition, complying with Australian law.

• Exterior and interior must be free of excessive soil, rust, and damage.

• Vehicles must meet manufacturer's standards for safety, heating/AC, and tires.

• Maintenance must address fair wear and tear, including replacement of parts like wipers, tires, and fluids.

• Vehicles must be replaced after 100,000 KM unless waived by the Contracting Officer.

• Contract is a base year plus four option years, with a potential 6-month extension, not to exceed 66 calendar months.

• Vehicles to be delivered to 82 Northbourne Ave, Braddon, ACT 2612, Australia, unless an alternate location is agreed upon.

• Return of vehicles at contract conclusion will be from the same address.

• Driver must be above 21 years old.

• Comprehensive car insurance excess (deductible) should be A$1,000.00.

• Vehicles must be less than six months old at the time of delivery.

• Specific vehicle specifications are detailed in the Appendix, including dimensions, seating, accessories, and maintenance manuals.

• Government is responsible for operator care (checking fluids, tire pressure, lights) and re-fueling.

• Government is responsible for loss or damage due to negligence, except for normal wear and tear.