R--Outdoor Recreation Access Management

Amendment / Modification

This amendment (No. 0001) to the solicitation (140D0426Q0281) has the following purposes:

• To include the Government's responses to questions submitted by interested offerors regarding the requirement.

• To extend the deadline for the submittal of quotes.

• The deadline for quote submission has been extended to May 8, 2026, by 1600 EDT.

• Potential offerors are advised to review the incorporated responses to questions and note the new submission deadline.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for a permit and reservation system, likely for recreational access or similar services.

• Call Center Requirement: A call center for taking reservations over the phone is not required.
• Incumbent: The contract is a recompete, and the incumbent is RecAccess (140D0421P0244).
• Contracting Activity: The Department of the Interior (DOI) serves as the contracting activity, while the Air Force (AF) retains technical oversight.
• Platform & Data Migration: No specific platform is mandated. Data migration is an expected task, and relevant data will be provided to the awarded contractor.
• User Estimates: Peak concurrent user estimates are provided for August-December annually per location.
• Pay.gov: The government will facilitate a new, vendor-specific Pay.gov account structure for the awardee. The contractor is not responsible for Pay.gov agreement establishment or ALC setup, but must meet integration requirements. Transaction fees are a pass-through to the end user.
• GIS Data: GIS data (geodatabase or shp files) will be provided by installations in ESRI format for interactive mapping requirements.
• Safety Briefing Content: Government-provided content (slides, videos, quiz questions) will be supplied for installations requiring safety briefings.
• Authorization: Authority to Operate (ATO) under Risk Management Framework (RMF) is not required. FedRAMP Moderate authorization is expected, similar to the current system.
• PII & SORN: A System of Records Notice (SORN) has been issued to the Department of the Air Force, who is responsible for its maintenance.
• Rollout: All 11 installations are expected to be operational within the first 2-4 weeks of the contract performance period, with a maximum implementation window of 4 weeks.
• Prioritization: Joint Base Elmendorf-Richardson and Grand Forks AFB are expected priorities, with other installations prioritized based on their state hunting season openings.

These clarifications provide essential details for offerors regarding system requirements, operational expectations, data handling, and contract administration, particularly concerning Pay.gov and system rollout timelines. Offerors should consult the PWS and instructions to offerors for performance-based requirements.

Performance Work Statement (PWS)

To provide services to support and manage outdoor recreation access for authorized persons on Department of the Air Force (DAF) installations. This includes managing permits for hunting, fishing, trapping, firewood harvesting, and other dispersed outdoor recreation activities.

• Create, operate, and maintain a DAF Outdoor Recreation Access Management System.

• Monitor and control access, ensure public safety, and facilitate permit fee collection.

• Issue hunting/fishing/recreational permits and permits for forest product harvesting.

• Track recreation user access to installations and ranges.

• Communicate important announcements regarding rules, areas, and safety.

• Provide personnel, equipment, supplies, and non-personal services.

• Altus AFB, Barksdale AFB, Beale AFB, Goodfellow AFB, Grand Forks AFB, JBSA-Camp Bullis, Offutt AFB, Robins AFB, Joint Base Elmendorf-Richardson, Little Rock AFB, Columbus AFB.

• Additional installations may be added.

• Content Management Interface (CMI): Allows administrators to control system variables, manage user access, and configure permits.

• Public Facing Interface: Enables users to view installation-specific outdoor recreation information and permits without logging in.

• User Account Creation: Requires user registration for permit acquisition, with duplicate account prevention.

• Permit Purchase: Allows single or multiple permit purchases per transaction, including for other users.

• Permit Voucher: Capability to create a voucher in lieu of permit issuance for eligibility validation.

• Area Scheduling: Provides information on available areas and access restrictions.

• Permit Payment Service: Secure credit card payment processing via Pay.gov.

• Customer Support: Help desk service for technical assistance.

• Regulatory, Safety, and Proficiency Controls: Ability to integrate specific criteria for permits.

• Administrative Back-end Interface: Allows administrators to manage permits, lotteries, and user information.

• Installation Administrator Training: Provided by the contractor.

• Varies by installation, including services like reservations, online surveys, lottery/draw, check-in/check-out, interactive maps, texting capability, and safety briefings.

• Permit types include Fish & Wildlife, Forestry, and Other Outdoor Recreation.

• Twelve (12) months from award, plus two option years. Total POP not to exceed three years.

• Primarily virtual, with a kickoff meeting at each installation. Travel is anticipated for kickoff meetings.

• Monthly Reports summarizing daily records of permits, issues, and helpdesk inquiries.

• Final Report summarizing activities and permits issued.

• Quality Control Program (QCP) Plan.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for commercial products and services. The specific nature of the procurement is not detailed on this page, but it is a "Combined Synopsis Solicitation."

Not detailed on this page. The "Schedule of Supplies/Services" section is to be completed.

• Contract type: Not specified on this page.

• Period of Performance: Not specified on this page.

• Estimated Value: Not specified on this page.

• Offer Due Date: May 4, 2026, 1700 Eastern Daylight Time.

• Submission Instructions: Bidders must complete blocks 12, 17, 23, 24, and 30. Invoices should be submitted to the address in block 18a unless otherwise noted.

• Evaluation Criteria: Not detailed on this page.

This acquisition is set aside 100.00% for Small Business. Specific small business categories include:

• Small Business

• HUBZone Small Business

• Service-Disabled Veteran-Owned Small Business (SDVOSB)

• Women-Owned Small Business (WOSB)

• Economically Disadvantaged Women-Owned Small Business (EDWOSB)

• 8(A)

• The North American Industry Classification Standard (NAICS) code is 541990, with a size standard of $19.5.

• FAR clauses 52.212-1, 52.212-4 are incorporated by reference. FAR 52.212-3 and 52.212-5 are attached.

• The solicitation number is 140D0426Q0281.

Form / Attachment / Pricing Sheet

This document provides pricing tables and instructions for offerors responding to the solicitation. It details the required format for submitting cost breakdowns and labor category information.

• Table A - Project Pricing: Requires offerors to provide Unit Price, QTY, Unit of Measure, and Total Price for CLINs including Base Year and Option Years for Outdoor Recreation Access Management Labor. A total price for each operating period is required.
• Cost Breakout: Offerors must submit a detailed cost breakout demonstrating the total cost for each service, referencing PWS Section 3.2 for required services. Any additional costs not identified in Section 3.2 must be itemized. The sum of breakout items must reconcile with the "Total Price" in Table A.
• Table B - Supplemental Pricing for Labor Categories: Requires offerors to list labor categories, labor rates, and indicate if SCLA is applicable. Offerors must also provide Full Time Equivalent (FTE) and Total Price for each labor category.

This attachment is critical for proposal preparation. Bidders must use Table A and Table B to structure their pricing proposals and ensure their cost breakouts align with the solicitation's requirements and the PWS. Failure to provide a reconciled and detailed cost breakdown may impact proposal evaluation.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products and services, issued in accordance with FAR Part 12. It serves as the sole solicitation, and no separate written solicitation will be issued. The acquisition is for access management, permit issuance, and record keeping for outdoor recreation and wood product harvesting on Department of the Air Force (DAF) military installations.

• Access management

• Permit issuance

• Record keeping for outdoor recreation and wood product harvesting

• This acquisition is set-aside for small business concerns.

• The applicable North American Industry Classification Standard (NAICS) code is 541990 - All Other Professional, Scientific, and Technical Services.

• The small business size standard is $19.5M.

• Questions concerning the solicitation are due by April 24, 2026, 10:00 AM Eastern Standard Time (EST).

• Quotes in response to this solicitation are due no later than May 4, 2026, 4:00 PM EST.

• Quotes shall be submitted via email to juan_rendon@ibc.doi.gov.

• Evaluation factors include Technical, Past Performance, and Price. Technical and Past Performance are equally important and individually more important than Price. Combined, they are substantially more important than Price.

• This acquisition is set-aside for small business concerns.

• The solicitation incorporates provisions and clauses by reference, accessible electronically at www.acquisition.gov.

• Detailed pricing will be provided per deliverable. Invoices will be submitted upon successful delivery and Government acceptance. A payment schedule will be developed based on deliverables.

• The document includes numerous FAR clauses incorporated by reference, covering topics such as subcontractor sales, confidentiality, system for award management, small business set-asides, labor standards, and electronic invoicing.

• An addendum to FAR 52.212-1 outlines submission requirements, including a signed SF 1449, technical quote (15-page limit), past performance references, pricing information (Attachment 2), UEI, business address, and contact information. Offerors must also submit a separate volume for assumptions, conditions, or exceptions.

• An addendum to FAR 52.212-2 details the evaluation criteria, emphasizing Technical and Past Performance over Price.