Overhaul of Dynamic Components on the UH-1N Helicopters

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to procure the overhaul of dynamic components applicable to the UH-1N Helicopters. This announcement serves as the only solicitation, and proposals are being requested. A written solicitation will not be issued separately.

• The primary requirement is a five (5) year, Firm Fixed Price, Requirements contract for the overhaul of dynamic components for the UH-1N helicopter.

• Specific components include:

  • Swashplate and Support Assembly (Overhaul and BER/NFF)
  • Scissors and Sleeve Assembly (Overhaul and BER/NFF)
  • Main Rotor Mast Assembly (Overhaul and BER/NFF)

• Overhauls must be completed according to the Performance Work Statement (PWS) provided in the attachments.

• Routine Delivery for Swashplate and Support Assembly and Scissors and Sleeve Assembly is 120 Calendar Days after receipt of funded delivery order or repairable assets. Early delivery is acceptable.

• Routine Delivery for Main Rotor Mast Assembly is 150 Calendar Days after receipt of funded delivery order or repairable assets. Early delivery is acceptable.

• Contract Type: Firm Fixed Price, Requirements Contract.

• Period of Performance: A basic one-year period plus four (4) one-year subsequent ordering periods, totaling five (5) years.

• Estimated Value: Not explicitly stated, but includes a "Price Matrix" attachment.

• Proposals are due by 28 February 2026 at 3 p.m. EST. No late responses will be accepted.

• Submission instructions are detailed in ATCH_9_SectionL-InstructionsForOfferors.

• Evaluation factors are detailed in ATCH_10_SectionM-EvaluationFactorsForAward.

• The acquisition will be conducted using Price Only with a Special Standard of Responsibility (SSR).

• Questions regarding the solicitation should be emailed no later than 20 February 2026.

• This is not a small business or small business set-aside.

• NAICS Code: 336413.

• Special Standard of Responsibility (SSR): Offerors must be (1) Original Equipment Manufacturer (OEM) Bell certified, (2) Air Force Qualified, or (3) have an approved Source Approval Request (SAR).

• Foreign Participation is not permitted at the prime contractor level.

• The solicitation document and incorporated provisions and clauses are effective through Federal Acquisition Circular 2025-05.

• Provisions 52.212-1, 52.212-4, and 52.212-5 are applicable.

• Provision 52.212-2 is not applicable.

• Inspection and Acceptance will be at Source; Transportation terms will be Free on Board (F.O.B.) Origin: Robins AFB, GA.

• Destination: Robins AFB, GA. 31098-1887.

• Numerous attachments are provided, including PWS, Instructions for Offerors, Evaluation Factors, Price Matrix, and others.

Amendment / Modification

• The Tail Rotor Hub (NSN: 1615-00-254-2174, P/N: 212-010-701-3) has been removed from this effort.

• Several documents have been updated as a result of the asset removal:

  • FA8524-26-R-0002 Combined Synopsis/Solicitation.pdf
  • ATCH_1_PWS-Rev1-15Jan2026 - Performance Work Statement
  • ATCH_2_TransportationDataReport
  • ATCH_3_PackagingRequirementReport
  • ATCH_4_GFP_16Jan2026 - Government Furnished Property
  • ATCH_5_PreQual
  • ATCH_6_Form_260-First Article
  • ATCH_7_Clauses
  • ATCH_8_PriceMatrix
  • ATCH_9_SectionL-InstructionsForOfferors
  • ATCH_10_SectionM-EvaluationFactorsForAward
  • Exhibit_A-E_01152026 - Contract Data Requirement List

• A new attachment titled “ATCH_11_SAR-Guide” has been added for clarity.

• The list of updated documents above indicates changes to various aspects of the solicitation, including the synopsis/solicitation itself, PWS, data reports, property, prequalification, forms, clauses, pricing, instructions, evaluation factors, and contract data requirements.

• The proposal due date has been extended from January 30, 2026, at 3:00 p.m. EST to February 28, 2026, at 3:00 p.m. EST.

• All other terms and conditions remain unchanged.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the services required for the overhaul of UH-1N dynamic components, ensuring they are returned to a serviceable condition.

• Overhaul of specific UH-1N dynamic components: Swashplate and Support Assembly (NSN: 1615-01-018-3484), Scissors and Sleeve Assembly (NSN: 1615-00-204-6973), and Main Rotor Mast Assembly (NSN: 1615-00-255-2896).

• Services include functional testing, inspection, and overhaul actions.

• Contractor shall fault isolate, overhaul, and test unserviceable assets according to applicable technical guidance.

• Track and resolve items affected by Product Quality Deficiency Reports (PQDRs).

• Perform depot-level overhaul, functional testing, inspection, and packaging.

• All assets must be returned to the Government in serviceable condition.

• Provide timely and accurate reporting on overhauls in Commercial Asset Visibility Air Force (CAVAF).

• Quality of repair: Pass inspection with no more than one (1) failure per contract year. No more than two (2) PQDRs and/or QDRs per contract year.

• Delivery of repair: Deliver in accordance with the schedule. No more than one (1) late delivery per contract year. Notify Government of potential late delivery and negotiate a revised date.

• CAV-AF reporting: Report production in CAV-AF and provide data on actions conducted for each unit.

• Quality of CDRL deliverable: No more than one (1) rejection of any deliverable per contract year. Rejection criteria include technical or minor errors.

• Receipt of CDRL deliverable: No more than one (1) late submission per contract year. Notify Government of potential late delivery and negotiate a revised date.

• Adherence to Contractor Quality Management System (QMS): 100% compliance with AS 9100, ISO 9001:2015, NATO AQAP 2070, or equivalent.

• Contract/Order Period: One (1)-year Basic plus four (4) one (1)-year ordering periods (Firm Fixed-Price Requirements contract).

• Place of Performance: Contractor's facility.

• Government Property: Contractor is responsible for Government property in accordance with FAR and contract/order specifications. Government-provided property includes the assets to be overhauled.

• Reporting Loss of Government Property: Report in the GFP Module in PIEE.

• Turn-Around-Time (TAT): Routine TATs are 120 days (Swashplate), 90 days (Scissors/Sleeve), 150 days (Main Rotor Mast). Expedited TATs are 90 days (Swashplate), 60 days (Scissors/Sleeve), 120 days (Main Rotor Mast).

• Condemnation/Beyond Economical Repair (BER): Overhaul all end-items unless directed otherwise by the PCO. Requests for condemnation must be submitted in writing.

• Facility Requirements: Contractor shall provide an overhaul facility with necessary test equipment.

• Safety Requirements: Comply with Environmental, Safety, and Occupational Health regulations. Establish and maintain a safety and health program. Report mishaps within 24 hours.

• Supply Chain Risk Management (SCRM): Provide a comprehensive SCRM plan addressing continuity of operations, foreign influence, and cybersecurity.

• Security Requirements: Personnel, information, system, property, and facility security requirements must be met. OPSEC procedures must be followed. Security clearances are not generally expected.

• Counterfeit Electronic Parts: Establish and maintain a counterfeit electronic part detection and avoidance system.

• GIDEP: Participate in the Government-Industry Data Exchange Program.

• Contract Data Requirements List (CDRL): Various reports and documentation are required, including CAV reporting, Government Property Inventory Reports, Depot Maintenance Production Reports, First Article Test/Inspection reports, and Accident/Incident Reports.

Solicitation / RFP / RFQ

This document is a Source Pre-Qualification Statement (Public Law 98-525, 10 United States Code Section 2319) for the overhaul and repair of specific aircraft components. It requires engineering source approval to maintain part quality, with alternative sources needing to qualify according to design control activity procedures. The government is seeking qualified contractors to perform repair and overhaul services for these critical components.

• Items for Overhaul/Repair:

  • Swashplate and Support Assembly (NSN: 1615-01-018-3484)
  • Scissors and Sleeve Assembly (NSN: 1615-00-204-6973)
  • Main Rotor Mast Assembly (NSN: 1615-00-255-2896)

• Critical Safety Items: All listed assemblies are identified as Flight Safety Parts and/or Critical Safety Items. Failure to conform to design could result in aircraft loss, severe injury, or loss of life.

• Technical Orders (T.O.s): Specific T.O.s are listed for each component and govern repair, maintenance, testing, deficiency reporting, and corrosion prevention.

• Subcomponents: Time-change requirements for subcomponents are detailed in T.O. 1H-1(U)-N-6.

• The document does not specify contract type, period of performance, or estimated value, as it focuses on pre-qualification requirements.

• Qualification Requirements: Potential bidders must meet minimum requirements to become qualified.

• Capabilities Summary: Submit a summary of company capabilities per the AF Rotary Wing SAR Package Submission Guide.

• Special Tooling & Test Equipment: Vendors must possess or demonstrate equivalent special tooling and test equipment as called out in specific T.O.s.

• Experience: Demonstrate ability and experience in repair/overhaul of similar critical safety components.

• Quality Plan: Provide a detailed quality plan implementing AS9100 or ISO 9001 (or equivalent).

• Repair/Overhaul Plan: Provide a detailed plan including traceability, material source identification, and process documentation.

• In-House Workload: Perform a minimum of 75% of the repair and overhaul workload in-house; testing cannot be subcontracted.

• Source Approval Request (SAR): Submit a SAR for consideration. Full pre-qualification status requires passing a First Article Test.

• Waivers: Certain waivers may apply for companies with existing qualifications or certifications (e.g., Bell authorized service centers, previously qualified vendors).

• No specific set-aside is mentioned. However, the document implies a need for highly specialized capabilities due to the critical nature of the components.

• The Government reserves the right to witness post-award qualification testing.

• Estimated Test and Evaluation Costs for qualification are approximately $6,000.00 per part, primarily for administrative labor.

• The Government Point of Contact for technical requirements is Andrew Bailey (AFLCMC/WIHEZ).

Form / Attachment / Pricing Sheet

This document is a PDF portfolio that requires specific software (Acrobat X or Adobe Reader X, or later) for optimal viewing. It provides a link to download Adobe Reader if needed.

• The document displays the Adobe PDF logo.
• It includes a message recommending specific software versions for the best experience.
• A button is provided to "Get Adobe Reader Now!"

This document is an informational attachment. Bidders may need to ensure they have the correct software to view other attached documents related to the opportunity. It does not contain specific requirements or data for proposal submission but ensures access to other potential documents.

Form / Attachment / Pricing Sheet

This document, titled "Air Force Rotary Wing Source Approval Request (SAR) and Alternate Offer (AO) Submission Guide," provides detailed instructions and requirements for vendors seeking to become approved sources for the procurement or repair of National Stock Numbers (NSNs) related to Air Force rotary wing aircraft. It outlines the process for submitting a Source Approval Request (SAR) or an Alternate Offer (AO) to increase competition for source-controlled items.

• Definition of SAR vs AO: Clarifies the distinction between a SAR (submitted anytime to become an approved source) and an AO (submitted for evaluation against an active solicitation).
• Purpose & Competition: Aims to increase acquisition competition for materials requiring approved manufacturers.
• Process Overview & Package Categories: Details four categories for submissions: Category I (Actual Item), Category II (Similar Item), Category III (New Vendor), and Category IV (Reverse Engineered Part).
• Required Documentation: Outlines specific sections and required elements for each submission category, including Cover Letter, Drawings, Manufacturing/Repair Plans, Data Certification, Test Plans, and more.
• Timeline and Notification: Provides an estimated review timeline (minimum 90 days, up to 180+ days) and notification process.
• Format: Specifies electronic submission requirements (PDF, naming conventions) and alternative submission methods (CD, email).
• Checklist: Includes a comprehensive checklist detailing required elements for each submission category.

This guide is essential for any vendor interested in supplying or repairing parts for Air Force rotary wing aircraft. It clearly defines the steps, documentation, and criteria necessary to successfully submit a SAR or AO package, enabling them to compete for these opportunities. Understanding these requirements is critical for preparing a compliant and effective submission.

Form / Attachment / Pricing Sheet

This document, DD Form 1653, provides detailed transportation data for solicitations. It outlines recommended F.O.B. terms, transportation provisions and clauses, and transportation funds information. It also specifies ship-to details, including National Stock Numbers (NSNs), Purchase Instrument Line Item Numbers, DoDAAC/MAPAC, Mark For information, addresses, and remarks for multiple line items.

• F.O.B. Terms: Recommends Origin or Destination.
• Transportation Provisions/Clauses: Lists relevant FAR citations (52.247-29, 52.247-52, 52.247-53) and a note regarding vendor transportation instructions.
• Transportation Funds Information: Includes Purchase Instrument Line LOA, First Destination Transportation Account Code, and Second Destination Transportation Account Code.
• Ship To Details: For multiple line items (0001 through 0013), it specifies NSN/Pseudo NSN, Purchase Instrument Line Item Number, Ship To (DoDAAC/MAPAC), Mark For, Ship To Address (DLA DISTRIBUTION CORPUS CHRISTI TX), and remarks directing contact with a supply planner for "Mark For" instructions.

This document is crucial for bidders to understand the shipping and transportation requirements associated with the solicitation. It details the specific delivery points, account codes for funding, and provides contact information for obtaining necessary shipping instructions. Bidders must pay close attention to the "Ship To (Remarks)" section for each line item, as it directs them to contact a specific supply planner for "Mark For" instructions 3-5 days prior to completion. This information is essential for accurate proposal preparation and successful contract execution.

Form / Attachment / Pricing Sheet

This document outlines specific packaging requirements for items under various purchase instrument numbers. It details preservation methods, packaging levels, and marking instructions to ensure items are prepared for shipment according to military standards.

• Packaging Requirement: Specifies the type of packaging needed (e.g., "MIL Long Line Packaging", "MIL-STD-2073-1 / No Packaging Available").
• Preservation Level: Indicates the preservation method (e.g., "MIL").
• Packaging Level: Denotes the packaging level (e.g., "B").
• Coded Data: Includes detailed specifications for unit packaging, such as preservation method codes, wrap material, cushioning, and dimensions (weight, length, width, depth, cube).
• Additional Packaging and Container Marking Requirements: References specific instructions for marking shipping containers, including compliance with MIL-STD-129 and potential additional requirements like unit serial numbers or OEM information.
• Vendor Packaging Instructions: Provides guidance for vendors on military packaging and marking, referencing MIL-STD-2073-1 and MIL-STD-129.

This document is crucial for bidders to understand the exact packaging, preservation, and marking standards required for the items they will supply. Adherence to these specifications is necessary for successful contract fulfillment and shipment. Bidders must pay close attention to the unit pack dimensions, material requirements, and specific marking instructions to ensure compliance.

Form / Attachment / Pricing Sheet

This document is a "GFP Attachment" (Government Furnished Property) related to Solicitation Number FA852426R0002. It details specific provisioned items that the government will provide to the contractor for the "Repair of the Dynamic Components on the UH-1N" program.

• Attachment Type: Solicitation
• Attachment Number: 4
• Attachment Date: 2026-01-21
• Solicitation Number: FA852426R0002
• Program Title: Repair of the Dynamic Components on the UH-1N
• Provisioned Items:
  • Line 1: Swashplate and Support Assy (NSN: 161501018348, Part Number: 204-011-400-19). Quantity: 125 Each, Unit Acquisition Cost: $33,798.00.
  • Line 2: Rotary Head (NSN: 161500204697, Part Number: 204-011-401-19). Quantity: 60 Each, Unit Acquisition Cost: $43,526.00.
  • Line 3: Rotary Mast (NSN: 161500255289, Part Number: 204-040-366-15). Quantity: 75 Each, Unit Acquisition Cost: $51,869.00.
• All provisioned items are marked as "No" for Serially Managed, "true" for Use As-Is, and "Yes" for Upgradable.

This attachment is crucial for bidders as it identifies the specific Government Furnished Property (GFP) that will be provided for the contract. Bidders must understand the quantity, type, and acquisition cost of these items to accurately plan their proposal, resource allocation, and execution of the repair services for the UH-1N dynamic components.

Form / Attachment / Pricing Sheet

This document, "ATCH_7_Clauses.pdf", contains a compilation of contract clauses. It serves as an attachment to provide bidders with the full text of various clauses that will be incorporated into the contract.

• Contract Clauses: The document lists numerous FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) clauses, identified by their clause numbers (e.g., 252.203-7000, 52.212-5).
• Applicability: For many clauses, the document specifies whether they are applicable to solicitations, contracts, or specific types of acquisitions (e.g., commercial products, services, or items designated as critical safety items).
• Specific Requirements: Some clauses detail specific requirements, such as "ITEM UNIQUE IDENTIFICATION AND VALUATION" (252.211-7003), "PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES" (252.204-7018), and various small business set-aside provisions.
• Critical Safety Items: A section identifies specific items as "critical safety items" (e.g., Swashplate & Support Assembly, Scissors & Sleeve Assembly, Main Rotor Mast Assembly) and lists their corresponding line items.

Bidders must carefully review all applicable clauses listed in this document to understand their contractual obligations, compliance requirements, and potential impacts on their proposal and contract performance. This includes, but is not limited to, requirements related to unique item identification, telecommunications equipment, small business participation, and critical safety items. Failure to acknowledge or comply with these clauses may affect proposal responsiveness and award. The document also references specific attachments and exhibits that may contain further details or requirements.

Form / Attachment / Pricing Sheet

This document is a price matrix for Solicitation FA8524-26-R-0002. It requires offerors to enter data in the yellow highlighted fields.

• The matrix is divided into a Basic Ordering Period and four subsequent Ordering Periods (I through IV).
• Each period includes CLINs for specific parts and services, such as Swashplate and Support Assembly-Overhaul, Scissors and Sleeve Assembly-Overhaul, and Main Rotor Mast Assembly-Overhaul.
• Quantities (Qty) and Units of Issue (U/I) are provided for each CLIN.
• Offerors are expected to provide Unit Price and calculate the Amount for each CLIN.
• Some CLINs are designated as BER/NFF (Beyond Economic Repair / Not Fit For Repair).
• CLIN 0007 (and similar in other periods) is for 'Data' with a Unit of Issue 'LO' and 'NSP' (Not Separately Priced) indicated.
• The matrix includes fields for 'Total Amount' for each ordering period and a grand 'Total', though these are currently referencing errors ('#REF!').

This price matrix is critical for bidders to prepare their proposals. It outlines the specific items and quantities for which pricing is required across different contract periods. Bidders must accurately complete the unit prices and amounts in the designated fields to submit a compliant offer.

Solicitation / RFP / RFQ

This document outlines the instructions, conditions, and notices for offerors responding to a solicitation for Firm-Fixed Price, Requirements Type, Indefinite Delivery Contract (IDC) for commercial products and services. The acquisition is being conducted under FAR Part 12 and FAR Part 15, with a price-only competition. The government intends to award without discussions but reserves the right to conduct them if necessary. The government may also choose to make no award or cancel the solicitation.

• Proposals must include a completed Price Matrix attachment and a cover letter detailing any exceptions.

• Offerors must submit supporting documentation to demonstrate Bell Certified, Air Force qualified source of repair, or an approved Source Approval Request (SAR).

• Proposed unit/CLIN prices must be rounded to the nearest whole dollar.

• All data relating to proposed price must be in the Price Matrix; no other data is permitted.

• Compliance with these requirements is mandatory; non-compliance may result in proposals being deemed non-responsive.

• The anticipated period of performance is from FY26 to FY31.

• Proposals are due by 28 February 2026, 3:00 PM EST.

• The basis for award is price-only competition.

• A Special Standard of Responsibility is established, requiring offerors to meet one of three criteria: (1) Official certification as a Bell Certified Service Center, (2) Air Force qualified source of repair, or (3) an approved SAR.

• Pre-qualification requirements may be waived for offerors who have already passed qualification for UH-1N Dynamic Components.

• Offerors meeting Bell Certification or Air Force qualified source of repair criteria will not require first article testing. Those meeting SAR criteria will.

• Specific pre-qualification criteria related to Bell certification or Air Force qualified source of repair are detailed.

• Offerors must complete RFP Attachment 8 Price Spreadsheet and Schedule B. RFP Attachment 8 takes precedence in case of discrepancies.

• Data other than certified cost or pricing data may be required to support price reasonableness.

• The document lists specific CLINs with their titles, NSNs, Part Numbers, and Best Estimated Quantities (BEQ) for Swashplate and Support Assembly, Scissors and Sleeve Assembly, and Main Rotor Mast Assembly overhauls and BER/NFF, as well as first articles and Contract Data Requirements List (CDRLs).

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for an acquisition that will be competed on a price-only basis. The award will be made to the responsible offeror whose proposal meets the terms and conditions of the RFP, the Special Standards of Responsibility (SSR) requirement, and offers the lowest price.

Offerors are to propose pricing for the requirement utilizing the referenced attachments, which include:

• Performance Work Statement
• Transportation Data Report
• Packaging Requirement Report
• Government Furnished Property
• Pre-Qualification instructions
• Form 260s – First Article Requirements
• Clauses
• Pricing Matrix
• Section L-Instructions For Offerors
• Section M-Evaluation Factors For Award
• SAR Guide
• Contract Data Requirement List

Not explicitly detailed in this document, but it references various attachments that likely contain contract details.

• Price Factor: Proposed prices will be evaluated for reasonableness and balance.

• Reasonableness: Price analysis techniques will be used. If adequate competition is not obtained or reasonableness cannot be determined, additional information may be required.

• Balance: Offerors are cautioned against unbalanced pricing (significantly overstated or understated CLIN prices). Unbalanced pricing may lead to rejection if it poses an unacceptable risk.

• Total Evaluated Price (TEP): Calculated by summing the evaluated prices for Firm Fixed Price (FFP) CLINs X001-X006 and 0008-0010. For these CLINs, the evaluated price is the proposed unit price multiplied by the Best Estimated Quantity (BEQ).

• CLIN X007 (Data) is Not Separately Priced (NSP) and not part of the TEP calculation.

• The TEP is for evaluation purposes only. Pricing for orders will be calculated by multiplying the quantity ordered by the awarded unit price.

• Examples of TEP calculation and quantity range calculation are provided.

• Award will be made to the responsible offeror meeting the SSR requirement.

• The document emphasizes that the TEP is for evaluation purposes only and does not obligate the Government to exercise ordering periods.

• Examples provided are for demonstration and are not reflective of actual requirements.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) that outlines various data items and reports required from the contractor throughout the contract performance period. It specifies the title, frequency, submission requirements, and distribution for each data item.

• Data Item A001: Commercial Asset Visibility (CAV) Reporting (Daily)
• Data Item A002: Government Property (GP) Inventory Report (Annual)
• Data Item A003: Contract Depot Maintenance (CDM) Monthly Production Report (Monthly)
• Data Item A004: Item Unique Identification (IUID) Marking Plan (Annual)
• Data Item A005: Item Unique Identification (IUID) Marking Activity, Validation and Verification Report (Quarterly)
• Data Item A006: Government-Industry Data Exchange Program (GIDEP) Alert/Safe-Alert Report (Monthly)
• Data Item A007: First Article Test/Inspection Procedures and Report (FA/IPR) (One-time)
• Data Item A008: First Article Test/Inspection Procedures and Plan (FAT/IPP) (One-time)
• Data Item A009: Accident/Incident Report/Mishap Notification (As Required)

This CDRL details the specific reporting and documentation deliverables expected from the contractor. Bidders should review these requirements to understand the ongoing data submission obligations, including the format, frequency, and recipients of each report, which will impact proposal planning and contract execution.

Amendment / Modification

• Updates ATCH_9_SectionL-InstructionsForOfferors.

• Revises routine delivery dates for specific NSNs:

  • Swashplate and Support Assembly (NSN 1615-01-018-3484): 120 calendar days after funded delivery order or receipt of repairable assets (whichever is later). Early delivery is acceptable.
  • Scissors and Sleeve Assembly (NSN 1615-00-204-6973): 120 calendar days after funded delivery order or receipt of repairable assets (whichever is later). Early delivery is acceptable.
  • Main Rotor Mast Assembly (NSN 1615-00-255-2896): 150 calendar days after funded delivery order or receipt of repairable assets (whichever is later). Early delivery is acceptable.
  • Tail Rotor Hub Assembly (NSN 1615-00-254-2174): 90 calendar days after funded delivery order or receipt of repairable assets (whichever is later). Early delivery is acceptable.

• ATCH_9_SectionL-InstructionsForOfferors

• Routine Delivery timelines for specified NSNs

• The close date for the combined synopsis/solicitation has been extended to December 19, 2025, at 3:00 p.m. EST.

Solicitation / RFP / RFQ

This document provides instructions, conditions, and notices to offerors for a Firm-Fixed Price, Requirements Type, Indefinite Delivery Contract (IDC) for Commercial Products and Commercial Services. The acquisition is conducted under FAR Part 12 and FAR Part 15, with a price-only competition. The Government intends to award without discussions but reserves the right to conduct them if necessary. The Government may choose to make no award or cancel the solicitation at any time without reimbursing offerors for costs.

• Proposals must include a completed Price Matrix attachment with a cover letter detailing any exceptions to RFP terms and conditions, and the total proposed price.

• Offerors must complete all "fill-in" information, including proposed prices in the Price Matrix.

• Supporting documentation is required to demonstrate Bell Certified status, Air Force qualified source of repair, or an approved Source Approval Request (SAR).

• Proposed unit/CLIN prices must be rounded to the nearest whole dollar.

• Data beyond what is required shall not be submitted, and all price-related data must be in the Price Matrix.

• Compliance with these requirements is mandatory; non-compliance may result in proposals being deemed non-responsive.

• Contract Type: Firm-Fixed Price, Requirements Type, Indefinite Delivery Contract (IDC).

• Period of Performance: Anticipated to begin in FY26 and end in FY31.

• Proposals must be submitted by 14 December 2025, 3:00 pm EST.

• The basis for award is price only competition.

• A Special Standard of Responsibility is established, requiring offerors to demonstrate one of the following: (1) Official certification as a Bell Certified Service Center, (2) Air Force qualified source of repair, or (3) an approved SAR.

• Source Pre-Qualification Requirements may be waived for offerors who have already passed qualification or pre/post-award qualification for the UH-1N Dynamic Components or are current Bell authorized service centers.

• Offerors meeting Bell Certification or Air Force qualified source of repair criteria will not need to complete first article requirements. Those meeting SAR criteria will be required to complete first article requirements.

• No specific set-aside is mentioned; however, pre-qualification criteria related to Bell certification or Air Force qualification are detailed.

• Offerors are cautioned that non-compliance with RFP terms and conditions may result in non-responsiveness.

• The Government will not pay for any costs associated with proposal preparation.

• The document references Attachment 8, Price Matrix, for specific CLINs and quantities.

Form / Attachment / Pricing Sheet

This document is a Source Pre-Qualification Statement (Public Law 98-525, 10 United States Code Section 2319) used to establish qualification requirements for potential bidders to repair and overhaul specific aircraft components. It outlines the necessary engineering source approval and the process for submitting a Source Approval Request (SAR).

• Section A: Item Identification: Lists specific aircraft parts, their Stock Numbers (NSN), Nomenclature, and associated Technical Orders (Tech Orders).
  • Swashplate and Support Assembly (NSN: 1615-01-018-3484)
  • Scissors and Sleeve Assembly (NSN: 1615-00-204-6973)
  • Tail Rotor Hub Assembly (NSN: 1615-00-254-2174)
  • Main Rotor Mast Assembly (NSN: 1615-00-255-2896)
• Section B: Justification for Establishing a Qualification Requirement: Details why these items are designated as Critical Safety Items (CSIs) and Flight Safety Critical Parts, emphasizing the severe consequences of failure.
• Section C: Qualification Requirements: Outlines the minimum requirements for bidders, including:
  • Company capabilities, factory layout, machinery, tooling, test equipment, and quality assurance plans.
  • Certifications for inspection operators and equipment.
  • Demonstration of experience in repair and overhaul of similar critical safety components.
  • Implementation of a detailed quality plan (AS9100 or ISO 9001).
  • A detailed repair and overhaul plan, including traceability, material source identification, and process documentation.
  • Requirement to perform a minimum of 75% of the workload in-house.
  • Access to the USAF Technical Order system (ETIMs).
• Section D: Estimate of the Test and Evaluation Costs: Provides an estimated cost of $6,000.00 for SAR Package Development/Evaluation, noting that no funds are available to pay for response preparation.
• Section E: Government Contact: Lists the Government Point of Contact for technical requirements.

This document is crucial for any company intending to bid on opportunities involving the repair and overhaul of the listed aircraft components. It clearly defines the stringent qualification process, technical requirements, and documentation needed to become an approved source. Bidders must carefully review these requirements to determine their eligibility and the effort involved in meeting the pre-award qualification criteria. It also highlights that these components are critical safety items, underscoring the importance of quality and compliance.

Other / Unclassified

This document is a protected PDF file that cannot be opened with the current reader. It indicates that a compatible PDF reader is required to view the content, as the document has been protected by Microsoft Office.

This document does not contain any information relevant to the opportunity itself, such as requirements, scope, or deadlines. It serves only as a notification that the attached file is protected and inaccessible with standard viewers.

Form / Attachment / Pricing Sheet

This document, DD Form 1653, "TRANSPORTATION DATA FOR SOLICITATIONS," provides essential transportation and shipping details for a procurement. It is intended to guide vendors on F.O.B. terms, freight classification, and specific shipping instructions.

• F.O.B. Terms: Primarily "ORIGIN" is recommended, with provisions for "DESTINATION" and "OTHER (Specify)".
• Freight Classification: Vendors are instructed to contact DCMA Transportation for all "DCMA Administered" contracts (FOB Origin, FMS, FOB Destination OCONUS/Export) to obtain shipping instructions via the DCMA Shipment Instruction Request (SIR) eTool System.
• Transportation Funds Information: Details on the Purchase Instrument Line LOA and account codes for transportation funds.
• Item/Ship To(s): Lists multiple line items with NSN/Pseudo NSN, Purchase Instrument Line Item Number, Ship To address (DLA DISTRIBUTION CORPUS CHRISTI TX), and specific remarks for supply and contact information (Morgan McWhirter).
• Contact Information: Provides contact details for DCMA Transportation and a specific supply planner for "MARK FOR" instructions.

This document is crucial for bidders to understand the shipping and transportation requirements associated with the opportunity. It outlines the F.O.B. terms, directs vendors on how to obtain necessary shipping instructions from DCMA, and provides the specific delivery locations and points of contact for fulfillment. Adhering to these transportation data requirements is essential for successful proposal submission and contract execution.

Form / Attachment / Pricing Sheet

This document outlines specific packaging requirements for items related to the opportunity. It details the methods, materials, and standards that must be adhered to for packaging and marking.

• International Regulations: Compliance with United Nations-implemented restrictions on Wood Packaging Material (WPM), including requirements for de-barked wood and heat treatment (HT) to 56 degrees Celsius for 30 minutes, in accordance with ISPM 15.
• Packaging Standards: Adherence to MIL-STD-2073-1 for military packaging and MIL-STD-129 for shipping and storage markings.
• Item-Specific Data: Includes coded data for various items (e.g., 1615010183484GA, 1615DTL2502E8GA, 1615002552896GA, 1615002542174GA, 1615002046973GA) with details on preservation level, packaging level, unit pack dimensions (weight, length, width, depth), and cube.
• Container Marking: Specifies requirements for shipping container marking, including MIL-STD-129 and potential additional markings like unit serial numbers or OEM information as per AFMC Form 158.

Bidders must carefully review these packaging requirements to ensure their proposed items can be packaged and marked in accordance with these standards. Failure to comply could impact proposal evaluation or contract fulfillment. The document provides specific dimensions and material requirements that may affect production and shipping costs.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the services required to overhaul UH-1N dynamic components, ensuring they are returned to a serviceable condition through functional testing, inspection, and overhaul.

• Overhaul of the following UH-1N dynamic components:

  • Swashplate and Support Assembly (NSN: 1615-01-018-3484)
  • Scissors and Sleeve Assembly (NSN: 1615-00-204-6973)
  • Main Rotor Mast Assembly (NSN: 1615-00-255-2896)
  • Tail Rotor Hub Assembly (NSN: 1615-00-254-2174)

• Contractor shall fault isolate, overhaul, and test unserviceable assets according to applicable technical guidance.

• Resolve items affected by Product Quality Deficiency Reports (PQDRs).

• Perform depot-level overhaul, functional testing, inspection, and packaging.

• Return all assets to the Government in serviceable condition.

• Provide timely and accurate reporting on overhauls via Commercial Asset Visibility Air Force (CAVAF).

• Repaired assets must pass inspection with no more than one failure per contract year.

• No more than two PQDRs and/or QDRs per contract year.

• Deliveries must adhere to the contract schedule, with no more than one late delivery per contract year.

• No more than one rejection of any deliverable per contract year.

• No more than one late submission of deliverables per contract year.

• 100% compliance with the Contractor Quality Management System (QMS), meeting AS 9100, ISO 9001:2015, NATO AQAP 2070, or equivalent.

• Contract Period: One (1)-year Basic plus four (4) one (1)-year ordering periods (Firm Fixed-Price Requirements contract).

• Place of Performance: Contractor's facility.

• Critical Safety Item (CSI) components require meticulous overhaul to prevent aircraft failure and potential loss of life.

• Contractor is responsible for Government property.

• Adherence to specific Turn-Around-Times (TAT) for routine and expedited repairs.

• Compliance with safety, environmental, and security regulations (e.g., OPSEC, Supply Chain Risk Management).

• Participation in the Government-Industry Data Exchange Program (GIDEP).

• Unique Item Identification (IUID) marking is required for all delivered items.

• Packaging and shipping must comply with specified regulations and timelines.

Form / Attachment / Pricing Sheet

This document is a price matrix associated with Solicitation FA8524-26-R-0002. It requires offerors to enter data in the yellow highlighted fields.

• The matrix details various contract line item numbers (CLINs) for overhaul services of aircraft components, including Swashplate and Support Assembly, Scissors and Sleeve Assembly, Main Rotor Mast Assembly, and Tail Rotor Hub Assembly.
• It includes both standard overhaul and "BER/NFF" (Beyond Economic Repair/Not Found Repair) options for these components.
• The pricing is structured across a Basic Ordering Period and four subsequent Ordering Periods (I through IV).
• Each period specifies quantities (Qty) and units of issue (U/I) for each CLIN.
• Offerors are instructed to input "Unit Price" and the corresponding "Amount" will be calculated.
• A "Data" CLIN (0009, 1009, etc.) is included with a "NSP" (Not Specified Price) designation.

This price matrix is critical for bidders to provide their pricing for the specified overhaul services. Offerors must accurately complete the yellow highlighted fields to submit a compliant proposal. The quantities and CLIN descriptions provide a clear scope of the services required for each ordering period.

Forms / Attachments / Pricing Sheets

This document, a Contract Data Requirements List (CDRL), outlines the specific data items and reports that the contractor is required to submit throughout the performance period of the contract. It details the nature of each data item, its purpose, submission frequency, and relevant points of contact.

• Data Item No. (A001-A009): Each data item has a unique identifier and title, such as "Commercial Asset Visibility (CAV) Reporting," "Government Property (GP) Inventory Report," "Contract Depot Maintenance (CDM) Monthly Production Report," "Item Unique Identification (IUID) Marking Plan," "Item Unique Identification (IUID) Marking Activity, Validation and Verification Report," "Government-Industry Data Exchange Program (GIDEP) Report," "First Article Test/Inspection Procedures and Report (FA/IPR)," "First Article Test/Inspection Procedures and Plan (FAT/IPP)," and "Accident/Incident Report."
• Frequency: Specifies how often each report is due (e.g., daily, annually, monthly, quarterly, as required).
• Submission Requirements: Details submission deadlines, distribution methods (email, specific offices), and required formats (e.g., electronic, PDF, Microsoft Office compatible).
• Points of Contact: Lists Government Program Managers, Contracting Officers, and Engineers responsible for review and acceptance of the submitted data.

This CDRL is crucial for potential bidders as it defines the reporting and data submission obligations under the contract. Understanding these requirements is essential for accurately estimating the effort and resources needed to fulfill contract terms. Bidders should pay close attention to the types of reports, their frequency, submission deadlines, and the specific points of contact for each data item to ensure compliance if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a PDF portfolio that requires specific software (Acrobat X or Adobe Reader X, or later) for optimal viewing. It prompts the user to download Adobe Reader if they do not have a compatible version.

• A visual representation of a PDF portfolio.
• Text instructing users on the recommended software for viewing.
• A button to download Adobe Reader.

This document is an informational attachment. Bidders may need to ensure they have the correct software to view other attached documents related to the opportunity. It does not contain specific requirements or details about the procurement itself, but rather a technical prerequisite for accessing other potential documents.

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation (FA8524-26-R-0002) for commercial products and commercial services. It solicits offers for various aircraft components, primarily for overhaul and "No Fault Found" (NFF)/Beyond Economical Repair (BER) services.

The solicitation details numerous line items (CLINs) for specific aircraft parts, including:

• Swashplate & Support Assembly (Includes TT&E and NFF/BER)
• Scissors & Sleeve Assembly (Includes TT&E and NFF/BER)
• Main Rotor Mast Assembly (Includes TT&E and NFF/BER)
• Tail Rotor Hub Assembly (Includes TT&E and NFF/BER)
• Contract Data Requirements Lists (CDRLs)
• First Article requirements for several components.

Quality assurance requirements include "Higher Level Contract Quality Requirements" and compliance with ISO 9001-2008.

• Contract Type: Firm Fixed Price, Requirements Type, Indefinite Delivery Contract (IDC).

• Period of Performance: Anticipated to begin in FY26 and end in FY31.

• Estimated Value: Not explicitly stated in the provided pages, but the solicitation number suggests a significant procurement.

• Proposal Submission Deadline: December 8, 2025, by 3:00 PM EST.

• Evaluation Basis: Price-only competition, with a Special Standard of Responsibility (SSR) based on FAR 9.104-2.

• Pricing: Offerors must propose unit prices and extended prices for all CLINs, rounded to the nearest whole dollar, using the attached Price Matrix (Attachment 8) and Schedule B. Discrepancies will be resolved in favor of Attachment 8.

• Supporting Documentation: Offerors must demonstrate Official certification as a Bell Certified Service Center, Air Force qualified source of repair, or provide an approved Source Approval Request (SAR).

• Exceptions: Offerors must submit a cover letter delineating any exceptions taken to the RFP terms and conditions.

• The acquisition is listed as "UNRESTRICTED" with a set-aside for "SMALL BUSINESS" indicated.

• NAICS Code: 336413, Size Standard: 1,250.

• Critical safety items are identified for specific line items.

• Offerors are cautioned that non-compliance with terms and conditions may result in non-responsiveness.

• The Government reserves the right to make no award or cancel the solicitation.

Form / Attachment / Pricing Sheet

This document details Government Furnished Property (GFP) that will be provided to the contractor for the solicitation FA852426R0002. It outlines specific items, their quantities, and acquisition costs.

• Provisioned Item - Line Number 1: Swashplate and Support Assy (125 units, $33,798.00 each)
• Provisioned Item - Line Number 2: Rotary Head (60 units, $43,526.00 each)
• Provisioned Item - Line Number 3: Rotor Mast (75 units, $51,869.00 each)
• Provisioned Item - Line Number 4: Rotor Hub (10 units, $12,342.00 each)
• All items are marked as "Use As-Is" and "Upgradable? Yes".
• Serially Managed: No for all items.

This attachment is crucial for bidders to understand the government-provided property that will be available for use under the contract. It informs potential bidders about the specific components and their associated acquisition costs, which may impact proposal development, resource planning, and overall cost estimation for the opportunity.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award for an acquisition that will be competed on a price-only basis. Award will be made to the responsible offeror whose proposal meets the terms and conditions of the RFP, the Special Standards of Responsibility (SSR) requirement, and offers the lowest price.

Offerors are to propose pricing for the requirement utilizing the referenced attachments, which include:

• Performance Work Statement
• Transportation Data Report
• Packaging Requirement Report
• Government Furnished Property
• Pre-Qualification instructions
• Form 260s – First Article Requirements
• Clauses
• Pricing Matrix
• Section L-Instructions For Offerors
• Section M-Evaluation Factors For Award
• Contract Data Requirement List

Not explicitly detailed in this document, but it references various attachments for specific requirements.

• Price Factor: Proposed prices will be evaluated for reasonableness and balance. A Total Evaluated Price (TEP) will be calculated.

• Reasonableness: Price analysis techniques will be used. If adequate price competition is not obtained, additional information may be required.

• Balance: Offerors are cautioned against unbalanced pricing, where CLIN prices are significantly overstated or understated. Unbalanced pricing may lead to rejection.

• TEP Calculation: The sum of evaluated prices for Firm Fixed Price (FFP) CLINs X001-X008 and X0010-X0014 will represent the TEP. This is calculated by multiplying the proposed unit price by the respective quantity (Best Estimated Quantity - BEQ). CLIN X009 (Data) is Not Separately Priced (NSP) and not part of the TEP. The TEP is for evaluation purposes only; actual order pricing will be calculated by multiplying the quantity ordered by the awarded unit price.

• Quantity Range: The document provides an example of how pricing will be calculated for CLINs with quantity ranges, where unit prices may vary based on quantity.

• The acquisition requires adherence to Special Standards of Responsibility (SSR).

• The document includes examples of TEP calculation and quantity range calculation for illustrative purposes.

• Offerors are advised that evaluation of ordering periods does not obligate the Government to exercise them.