Overhaul of KC-135 and E-3 Horizontal Stabilizer Trim Actuator, NSN 1680-01-497-3293RK, 1680-01-005-8163RK

Amendment / Modification

• The "Option to Extend Services" clause (FAR 52.217-8) has been added to the solicitation.

• The proposal due date has been extended to April 27, 2026.

• The "Option to Extend Services" clause (FAR 52.217-8) is now included.

• The deadline for proposal submissions has been extended to April 27, 2026.

Form / Attachment / Pricing Sheet

This document outlines the minimum personnel skills and corresponding grades required to support a proposed contract. It serves as a reference for bidders to understand the staffing requirements.

• CODE: Unique identifier for each skill/position.
• TITLE: The specific job title or role.
• GRADE: The required grade level (e.g., GS-6, WG-4) for each position.

This information is crucial for bidders to assess their ability to meet the personnel qualifications for the contract. It directly impacts staffing plans and potential labor costs. The listed positions and grades indicate the minimum expertise expected for contract performance.

Solicitation / RFP / RFQ

This solicitation, FA8118-26-R-0007, is for the overhaul of KC-135 and E-3 Horizontal Stabilizer Trim Actuators. The government is procuring services for the remanufacture of these components to restore them to a like-new condition.

• Overhaul of KC-135 Horizontal Stabilizer Trim Actuator (NSN: 1680-01-497-3293RK)

• Check and Test of KC-135 Horizontal Stabilizer Trim Actuator (NSN: 1680-01-497-3293RK)

• No Fault Found for KC-135 Horizontal Stabilizer Trim Actuator (NSN: 1680-01-497-3293RK)

• Overhaul of E-3 Horizontal Stabilizer Trim Actuator Assemblies (NSN: 1680-01-005-8163RK)

• The contractor shall furnish all material, plant facilities, labor, parts, equipment, and expertise necessary for the remanufacture.

• All necessary packing, preservation, and packaging are required.

• Work must be completed in accordance with specified requirements, including attachments.

• Item Unique Identification (IUID) marking is required.

• This is a five-year Firm-Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ) type contract.

• The ordering period for each line item extends from the contractual effective date for five years or until the maximum quantity is reached.

• Offers will be received until April 20, 2026, at 2:00 PM.

• Proposals will be evaluated based on price only (lowest total evaluated price - TEP).

• Offerors must be qualified and submit a Source Approval Request (SAR) package if not previously qualified.

• Pre-Award Survey and/or Initial Production Evaluation (IPE) is required.

• Offerors must comply with NIST SP 800-171 DoD Assessment requirements.

• This acquisition is currently set as UNRESTRICTED.

• Interested vendors must submit a Source Approval Request (SAR) package if not previously qualified.

• Offerors are not required to submit certified cost or pricing data at the time of proposal, but this may be requested if adequate price competition does not exist.

• Availability of funds is contingent upon appropriated funds.

• Contractors are cautioned that any effort performed before contract execution is at their own risk.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) that outlines various data items and reporting requirements for a contractor. It specifies what information the contractor must provide to the government, the format, frequency, and submission details for each data item.

• Data Item Numbers (A001-A008): Each data item has a unique identifier and a corresponding title and subtitle.
• Titles and Subtitles: Examples include "Commercial Asset Visibility (CAV) Reporting," "Contract Depot Maintenance (CDM) Monthly Production Report," "Government Property Inventory Report," "Technical Data Package (TDP)," "Report of Shipping (Item) and Packaging Discrepancy," "Test/Inspection Report," "Production Surge Plan," and "Teardown Deficiency Report."
• Authority and Contract Reference: Specifies the governing documents for each data item, often referencing a Performance Work Statement (PWS).
• Frequency and Submission Dates: Details how often reports are due (e.g., daily, monthly, annually, as required) and when the first submission is expected.
• Distribution Statements: Indicates the authorized distribution of the data, with many items marked with Distribution Statement D (DoD and DoD contractors only) or A (unlimited public release).
• Remarks: Provides specific instructions, notes, and warnings related to each data item, including export control and destruction notices.

This CDRL is crucial for potential bidders as it defines the specific reporting and data submission obligations that will be part of the contract. Bidders must understand these requirements to accurately estimate the effort and cost involved in fulfilling them. It highlights the types of data the government expects to receive, the frequency of reporting, and any special handling or submission instructions, which are critical for proposal preparation and contract performance.

Form / Attachment / Pricing Sheet

This document provides Special Packaging Instructions (SPI) for the item identified by National Stock Number (NSN) 1680-00-872-5488, Actuator, Mechanical. It details the specific methods and materials required for packaging this item to ensure its protection during transit and storage.

• Military Preservation Method: Method 20 is specified.
• Cleaning and Drying: IAW MIL-STD-2073.
• Packing Levels: Level A and Level B packing instructions are provided, referencing MIL-B-26195.
• Marking: MIL-STD-129 and specific markings as shown are required.
• Special Markings: Includes SPI number F00-872-5488, requirement for a reusable container (do not destroy), and Method 20.
• Container Modification: Lumber and plywood must be treated with wood preservative in accordance with AFI 24-202 and local environmental restrictions.
• Bill of Materials: Details components for the packaging, including rubbing strips, skids, headers, cross members, cleats, floor, side supports, hold-downs, wraps, and cushions, along with their dimensions and material specifications.
• Assembly Detail: Provides a visual representation of how the components are assembled for packaging.
• Fragility: Item fragility is rated G 100.
• Dimensions and Weight: Specifies item dimensions (52" L x 15 1/2" W x 18" D) and weight (170 lbs).
• Prohibited Method: Foam-in-place is not an acceptable packaging method.

Vendors responding to an opportunity requiring this NSN must adhere to these detailed packaging instructions. Failure to comply may result in non-conforming shipments. This document is critical for accurate cost estimation related to packaging and logistics.

Form / Attachment / Pricing Sheet

This document, "TRANSPORTATION DATA FOR SOLICITATIONS," provides essential transportation-related data for procurement activities. It details F.O.B. terms, transportation provisions and clauses, and funding information necessary for vendors to understand shipping and financial aspects of the opportunity.

• F.O.B. Terms: Recommends "Origin" as best suited for this procurement, with options for "Destination" or "Other."
• Transportation Provisions/Clauses: References FAR citations 52.247-29 and 52.247-53. It emphasizes contacting DCMA Transportation for shipping instructions on "DCMA Administered" contracts, especially for FOB: Origin, FMS, and FOB: Destination OCONUS/Export movements. Vendors are cautioned against moving freight before contacting DCMA to avoid potential additional expenditures.
• Transportation Funds Information: Includes Purchase Instrument Line LOA, First Destination Transportation Account Code, and Second Destination Transportation Account Code for various line items.
• Item/Ship To(s): Lists specific NSN/Pseudo NSN, Purchase Instrument Line Item Numbers, DoDAAC/MAPAC, Mark For details, and the Ship To address, which is consistently DLA DISTRIBUTION DEPOT OKLAHOMA at TINKER AFB.

This document is crucial for bidders to understand the required shipping terms, compliance with transportation clauses, and the designated delivery locations. It highlights the importance of coordinating with DCMA Transportation for shipping instructions, which can impact logistics planning and costs. The detailed funding and ship-to information is essential for accurate proposal preparation and fulfillment of contract requirements.

Form / Attachment / Pricing Sheet

This document outlines the packaging requirements for items related to the purchase instrument number FD20302502402-01. It specifies compliance with United Nations-implemented restrictions on Wood Packaging Material (WPM) and details requirements for heat-treated (HT) lumber and containers used in worldwide shipments.

• WPM Compliance: Mandates de-barked wood and heat treatment (HT to 56°C for 30 minutes) for all WPM, with required certification by an ALSC-recognized agency.
• MIL-STD References: Cites MIL-STD-129 for military marking and MIL-STD-2073-1 for military packaging.
• Packaging Data: Includes fields for PACRN, Packaging Requirement, Preservation Level, Packaging Level, SPI, SPI Rev, SPI Date, Item(s), and Coded Data (e.g., QUP, PRES, MTL, WRAP, CUSH, MKG, UNIT PACK details).
• Marking Requirements: Details additional packaging and container marking requirements, as well as supplemental packaging instruction text and vendor packaging instructions.
• Specific Item Examples: Lists item numbers such as 1680DTH2501EC and 1680010058163RK, 1680014973293RK, and 16800AH250113, with some indicating "No Packaging Data Required."

Bidders must review these packaging requirements to ensure their proposed items and shipping methods comply with the specified standards. This includes understanding the WPM restrictions, the applicable MIL-STD requirements for marking and packaging, and any specific instructions for unit packing and container marking. Failure to comply could impact proposal evaluation or contract fulfillment.

Form / Attachment / Pricing Sheet

This document, titled "Government Property (GP) Inventory Report" (DI-MGMT-80441D), outlines the requirements for a data deliverable that contractors must provide to the Department of Defense (DoD). It specifies the format, content, and intended use for reporting an inventory of Government Property (GP), which includes both Government Furnished Property (GFP) and Contractor Acquired Property (CAP) in the contractor's possession.

• Format: The report must be in an electronic .xls or .xlsx compatible format.
• Content (Column Headers): The report requires specific data fields, including:
  • Contract Number
  • Agency or Service Asset Identification Number (GFP Only)
  • Contractor Asset Identification Number
  • Item Description
  • Manufacturer Part/Model/Serial Number
  • National Stock Number (NSN) (if applicable)
  • Quantity and Unit of Measure
  • Unit Acquisition Cost
  • Unique Item Identifier (if registered in IUID Registry; GFP only)
  • Asset Location and Sub-Location (if applicable)
  • Type of Government Property (GFP or CAP)
  • Classification of Government Property (e.g., COMSEC, EQP, MAT, STE, ST)
  • Date of Last Physical Inventory
  • Federal Condition Code

This Data Item Description (DID) is applicable to all contracts where GP will be furnished by the Government or acquired/fabricated by the contractor. Bidders should review this document to understand the specific reporting requirements for government property they will be responsible for managing and reporting if awarded a contract. This information is crucial for proposal preparation and contract compliance.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the overhaul of KC-135/E-3 Stabilizer Trim Actuator Assemblies.

• The primary work involves the functional testing, disassembly, cleaning, inspection, maintenance, re-assembly, testing, and finishing of KC-135/E-3 Stabilizer Trim Actuator Assemblies to return them to a serviceable condition.

• Specific work requirements are detailed in Section 2, including basic repair procedures, test and check procedures for specific serial numbers, and over and above requests.

• The document also specifies requirements for consumable part replacement, with certain parts kits and individual parts to be replaced at 100% during overhaul.

• Quality Product: 100% of end-items identified as serviceable must be delivered defect-free.

• Delivery Performance: The Contractor must meet the contract delivery schedule.

• Reporting Requirements: All reports must be submitted in accordance with contractual requirements for completeness and timeliness.

• Not explicitly stated in the provided sections, but implies performance at the Contractor's site.

• Technical Documentation: Work must be accomplished in accordance with applicable Technical Orders (TOs) and other specified documents (Section 3).

• Parts Control: A parts control program must be maintained, and only Government-approved parts may be used. Deviations require PCO approval.

• Special Tools and Test Equipment (ST/STE): Contractor must furnish required ST/STE, and documentation certifying accuracy must be provided.

• Quality Program: A quality system must be established and maintained.

• Reporting: Various reports are required, including CAVAF CFM End Item Report, Production Surge Plan, and Report of Shipping (Item) and Packaging Discrepancy.

• Supply Chain Risk Management (SCRM): Contractor must develop and implement a SCRM plan, including Continuity of Operations (COOP), Foreign Influence, and Cybersecurity measures.

• Government Property: Contractor must manage any Government Furnished Equipment (GFE) or Property (GFP) in accordance with contract terms.

• Item Unique Identification (IUID): Marking requirements must be developed and implemented.

• Surge: The Government has the option to request a maximum 20% increase in demand above Best Estimated Quantities (BEQ).

Form / Attachment / Pricing Sheet

This document, DI-MGMT-80503, is a Data Item Description (DID) that outlines the format and content preparation instructions for a "Report of Shipping (Item) and Packaging Discrepancy." This report is used by contractors to notify the Government when freight contents do not align with shipping documents. It serves to support adjustments to property and financial inventory accounting records and provides a basis for claims.

• SF 364: The report is to be prepared on Standard Form (SF) 364.
• Discrepancy Type: Indicates whether the report is for a shipping (item) discrepancy or a packaging discrepancy.
• Preparation Instructions: Details how to fill out each item of the SF 364, including dates, report numbers, addresses, transportation documents, quantities shipped vs. received, unit prices, and total costs.
• Discrepancy Codes: Provides codes to identify the nature of the discrepancy (e.g., shortage, overage, wrong item, damaged, improper packaging).
• Action Codes: Specifies the requested action from the government (e.g., replacement shipment, retain material, no action required).
• Remarks: A section for supplemental information, explanations, and details regarding the discrepancy.

This document is relevant to bidders as it defines a required reporting procedure for discrepancies encountered during contract performance. Understanding this form and its requirements is crucial for contractors to properly document and report any issues related to shipping or packaging of goods delivered under a government contract. It outlines the process for resolving such issues and the information that must be provided to the government.

Form / Attachment / Pricing Sheet

This document, a Data Item Description (DID) titled "TEST/INSPECTION REPORT" (DI-NDTI-80809B), outlines the required format and content for a test/inspection report. It is used to document test/inspection results, findings, and analyses to enable the government or contracting agency to evaluate compliance with system requirements, performance objectives, specifications, and test/inspection plans.

• Cover and Title Page: Includes report date, number, contractor details, contract number, type of test/inspection, item identification, date of test/inspection, requiring government activity, and security classification.
• Table of Contents: Lists major sections, paragraphs, and illustrations with their starting pages.
• Introduction: Details test/inspection objectives, item(s) tested/inspected (including nomenclature, part numbers, serial numbers, etc.), and test/inspection requirements correlated to contractual requirements.
• Summary: Provides a brief discussion of significant results, findings, conclusions, recommendations, and any proposed corrective actions or deviations.
• Body of Report: Includes identification of test equipment, description of the test/inspection facility setup, procedures used, recorded data, analysis of results, conclusions, and recommendations.
• Authentication: Requires statements and signatures certifying the performance of the test/inspection, prior validation, and the acceptability of the item.
• Appendices: For voluminous data, drawings, photographs, or other supporting documentation.

This document specifies the required format and content for test/inspection reports that may be required as part of a contract. Bidders should review this DID to understand the level of detail and specific information that will be expected in such reports if they are awarded a contract. It helps in understanding the government's expectations for documenting and reporting on testing and inspection activities.

Form / Attachment / Pricing Sheet

This document is a Data Item Description (DID) for the Contract Depot Maintenance (CDM) Monthly Production Report (DI-PSSS-81995A). It outlines the format, content, and intended use of the data deliverable required from contractors performing depot-level maintenance.

• Report Title: Contract Depot Maintenance (CDM) Monthly Production Report
• DID Number: DI-PSSS-81995A
• Content: The report requires specific data points provided by the Production Management Specialist (PMS) and the Contractor.
• Part I: Includes information such as the 'As of date', PMS details, Contractor details (name, CAGE code, contact info), Contract number, Program/Weapon System, Government Item Manager/POC, and detailed item identification (FSC, NIIN, CLIN, etc.). It also requires quantities for:
  • Reparables received (total and monthly)
  • Miscellaneous assets received
  • Reparables on hand, inducted into work, and awaiting parts
  • Quantity produced (total and monthly)
  • Serviceables on hand and shipped
  • Quantities condemned
  • Miscellaneous or condemned assets shipped
  • Next month's forecast production
• Part II: A Production Summary is required only if the forecast was not shipped, the current forecast differs from the scheduled quantity, or production problems are anticipated.

This DID specifies a mandatory monthly reporting requirement for contractors involved in Contract Depot Maintenance. Bidders should review this document to understand the detailed production data, status, and accountability information they will be required to submit to the government on a recurring basis. It highlights key performance indicators and reporting obligations related to maintenance activities, asset status, and production schedules.

Form / Attachment / Pricing Sheet

This document, titled "Teardown Deficiency Report DI-PSSS-81534B ASDP," is a Data Item Description (DID). It outlines the required format, content, and intended use for a Teardown Deficiency Report deliverable. This report is applicable when contractors are responsible for maintaining government property being repaired or when detailed analysis is required for components undergoing a teardown investigation.

• Format: The report must be in a text-searchable format. If a model is used for analysis, it should be embedded in its native format. A Data Objects/Attributes and Associated Metadata (DOAM) listing must be provided in Microsoft Excel spreadsheet format, adhering to a template specified in the contract. All data must be in English.
• Content: The report must include an analysis of the deficiency, covering:
  • Cause of failure
  • Recommended corrective action
  • Recommendations to prevent recurrence
  • Applicable category of failure (e.g., Workmanship, Material Failure, No Defect Found, Technical Data Deficiency, Field Induced Deficiency, Maintenance Deficiency, Design Deficiency, Handling/Shipping Deficiency, Inadequate Packaging Specifications).
• DOAM Specification: The completed Teardown Deficiency Report template must comply with format requirements for ingestibility into a Product Lifecycle Management (PLM) solution for tracing and linking to the end item. Fields not applicable should be marked "NA."

This DID specifies the requirements for a critical data deliverable related to equipment repair and analysis. Bidders should review this document to understand the specific content, format, and categorization requirements for Teardown Deficiency Reports they may be required to submit as part of a contract. This ensures clarity on data submission standards for component analysis and repair.

Form / Attachment / Pricing Sheet

This document, a Data Item Description (DID) titled "Production Surge Plan" (DI-MGMT-80969), outlines the required format and content for a contractor's plan to rapidly accelerate and sustain production in a peacetime environment without formal mobilization. It serves as a guide for contractors to detail their surge capabilities.

• Maximum Sustainable Production Rate: Details the contractor's ability to achieve and maintain a high production rate.
• Production Buildup Schedule: A monthly schedule outlining how the production rate will increase to its maximum.
• Subcontractor/Vendor Capability: Consideration and documentation of how subcontractors and vendors will contribute to accelerated production and delivery.
• Lists of Items: Identification of subcontracted and non-subcontracted items/components, including nomenclature, part number, lead time, and production buildup for long-leadtime, critical, or pacing items. Subcontractor details must be included.
• List of Contracts: Identification of current government contracts with surge provisions or potential for surging, including contract numbers, items, and priority system assignments.
• Impact Analysis: Description of the impact of surging this contract on other government contracts and the contractor's commercial business.
• Labor Requirements: Identification of additional skilled labor needed (e.g., machinists, toolmakers).
• Materials List: Details of strategic, critical, or precious materials required, including quantities, costs, and potential substitutes.
• Production Equipment: A list of tooling and equipment that could enhance surge capability or reduce lead times.

This document is crucial for bidders to understand the specific surge planning requirements if this opportunity involves accelerated production. It details the expected content of a Production Surge Plan, which bidders may be required to submit as part of their proposal or as a deliverable under the contract. Understanding these requirements helps bidders assess their capability to meet surge demands and prepare a compliant response.

Form / Attachment / Pricing Sheet

This document, titled "GFP Attachment," provides information related to Government Furnished Property (GFP) associated with a contract award. It details specific provisioned items, including their identification numbers, quantities, and acquisition costs.

• GFP Attachment Information: Includes Pre-stage Identifier (1011788), Attachment Type (Contract Award), and Attachment Date (2025-10-01).
• Provisioned Item - Line Number 1:
  • Item Name: STAB TRIM ACTUATOR FOR THE E-3
  • NSN: 168001005816
  • CAGE Code: 81205
  • Part Number: 65-6456-21
  • Quantity: 9 (Each)
  • Unit Acquisition Cost: 357584.03
  • Use As-Is: true
  • Upgradable: Yes
• Provisioned Item - Line Number 2:
  • Item Name: STAB TRIM ACTUATOR FOR THE KC-135
  • NSN: 168001497329
  • CAGE Code: 81205
  • Part Number: 5-88439-5
  • Quantity: 300 (Each)
  • Unit Acquisition Cost: 190018.64
  • Use As-Is: true
  • Upgradable: Yes

This attachment is relevant to bidders as it specifies Government Furnished Property (GFP) that will be provided. Understanding the nature, quantity, and cost of this GFP is crucial for bidders to accurately assess their resource needs, potential costs, and overall feasibility of fulfilling the contract requirements. It highlights specific components (actuators) that will be supplied, allowing for better planning and proposal development.

Form / Attachment / Pricing Sheet

This document, DI-SESS-80776B, is a Data Item Description (DID) that specifies the format, content, and intended use for a Technical Data Package (TDP) deliverable. The TDP is the authoritative technical description of an item, essential for acquisition, production, inspection, engineering, and logistics.

• The TDP must be clear, complete, and accurate.
• It supports the item's design, configuration, performance requirements, and procedures for essential interface and effective performance.
• The DID supersedes DI-SESS-80776A.
• Deliverable TDP elements shall conform to the Government's format as specified on the TDP Option Selection Worksheet or contractor format.
• The TDP shall include one or more of the following elements:
  • Conceptual engineering design data (MIL-STD-31000B paragraph 5.4.1.1)
  • Developmental engineering design data (MIL-STD-31000B paragraph 5.4.1.2)
  • Product engineering design data (MIL-STD-31000B paragraph 5.4.1.3), including details of unique processes, performance ratings, dimensional and tolerance data, critical manufacturing processes, toleranced input/output characteristics, diagrams, mechanical/electrical connections, physical characteristics, material identification, inspection/test criteria, calibration requirements, quality assurance requirements, hardware marking, certifications, vendor substantiation data, software programming requirements, and special consideration items.
  • Commercial engineering design data (MIL-STD-31000B paragraph 5.4.1.4)
  • Special Inspection Equipment (SIE) engineering design data (MIL-STD-31000B paragraph 5.4.2)
  • Special Tooling (ST) engineering design data (MIL-STD-31000B paragraph 5.4.3)
  • Specifications (MIL-STD-31000B paragraph 5.4.4)
  • Software documentation (MIL-STD-31000B paragraph 5.4.5)
  • Special Packaging Instructions (SPI) engineering design data (MIL-STD-31000B paragraph 5.4.6)
  • Quality Assurance Provisions (QAPs) (MIL-STD-31000B paragraph 5.4.7)

This document defines the specific technical data requirements that must be delivered as part of the contract. Bidders must understand these requirements to accurately estimate costs, plan for data generation, and ensure compliance with the government's specifications for technical documentation.

Form / Attachment / Pricing Sheet

This document, DI-MGMT-81838, is a Data Item Description (DID) that outlines the format and content preparation instructions for data products generated under a contract. Specifically, it details the requirements for reporting transactions related to the Commercial Asset Visibility (CAV) application.

• CAV Application: A web-based system for tracking Government-owned reparable assets at commercial repair facilities.
• Reporting Transactions: Contractors must report various asset-related transactions via the World Wide Web. These include:
  • Receipt of Asset (On Contract, Not on Contract, Procurement, "A" Condition, Rotable Pool, Loaned Asset)
  • Inductions
  • Items Awaiting Parts
  • Re-inductions
  • Completions
  • Shipments
  • Bulk Shipments
  • Proof of Shipment
  • Items Beyond Economic Repair (BER)
  • Survey/Scrap Items
  • Reversals
  • Report of Discrepancies
• System Output: The system allows for the generation of various reports, including DD Form 1348s, material movement documents, inventory labels, item action reports, repair history reports, condition code reports, awaiting parts reports, proof of shipment reports, and discrepancy reports.
• Format & Methodology: Input formats and methodology are defined in the Contract Statement of Work.

This DID specifies the data reporting requirements for contractors managing Government-owned reparable assets. Bidders should review this document to understand the specific types of transactions and reports that will be required, ensuring their systems and processes can accommodate these requirements. The details provided here are crucial for understanding the scope of work related to asset visibility and reporting within the contract.