OXF - Propane for HVAC Facility Boiler, Generators
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Oceanic and Atmospheric Administration (NOAA), specifically the National Ocean Service (NOS), National Centers for Coastal Ocean Science (NCCOS), Cooperative Oxford Laboratory (COL), is soliciting proposals for Propane Supply and Delivery for its HVAC facility boiler and generators in Oxford, MD. This is a Combined Synopsis/Solicitation (RFQ), 100% set aside for Small Businesses. Quotes are due May 07, 2026, by 12:00 P.M. EDT.
Scope of Work
The contractor shall furnish and deliver propane on an as-needed basis to the Cooperative Oxford Laboratory facility at 904 South Morris Street, Oxford, MD 21654. The primary objective is to ensure a continuous, uninterrupted supply of propane fuel. Key requirements include:
- Furnishing and delivering approximately 9,000 gallons of propane per 12-month period.
- Providing all labor, supplies, tools, equipment, and supervision for safe delivery.
- Maintaining propane tanks with required identification and safety labels.
- Observing all safety requirements for handling, delivery, and use of propane.
- Providing itemized billing of fuel by usage location.
Contract Details
- Contract Type: Firm-fixed-price, awarded based on Lowest Price Technically Available (LPTA).
- Period of Performance: One base period of 12 months (September 22, 2026 - September 21, 2027) and four (4) optional 12-month periods, extending potentially through September 21, 2031.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 324110, Petroleum Refineries, with a size standard of 1,500 employees.
- Product Service Code: 6830 (Gases: Compressed And Liquefied).
Submission & Evaluation
- Submission Deadline: Quotes must be submitted electronically via email to RANDALL.CHATFIELD@NOAA.GOV by May 07, 2026, at 12:00 P.M. EDT.
- Questions Deadline: April 28, 2026, by 12:00 P.M. Eastern, submitted in writing to Randall.Chatfield@noaa.gov.
- Evaluation Criteria: Lowest Price Technically Available (LPTA). Offers will be evaluated on technical capability (Pass/Fail), past performance (Pass/Fail), and price.
- Quote Validity: Quotes must remain valid for 60 days from the date of issue.
- Anticipated Award Date: On or about June 05, 2026.
Special Requirements
- Offerors must be registered in the System for Award Management (SAM) database.
- Quotes must include the RFQ number, company name/address/phone/SAM UEI, a statement of agreement with terms, acknowledgment of amendments, and a narrative of past experience and detailed technical capability statement.
- Required qualifications include trained personnel with hands-on experience in safely and efficiently filling propane tanks, adhering to industry standards and local safety regulations.
- Work must minimize environmental impact and utilize environmentally friendly procedures where possible.
- The Statement of Work (SOW) is the authoritative document for requirements.