P26-075 Zeiss Scanbox Repair

Other / Unclassified

This document is a "Decision to Restrict Competition" notice, indicating that the requirement for RFQ FA813226Q0028, Zeiss Scanbox Repair, will be awarded to only one source. The statutory authority cited is 41 U.S.C 1901, RFO 12.201-1 Simplified Procedures, and FAR 12.102(a) Restriction Competition.

This notice informs potential bidders that the government has determined only one source, Carl Zeiss Industrial Quality Solutions LLC, is available for this requirement. The document outlines the specific qualifications of this sole source, which include:

• Providing precise, semi-automated metrology for the Scan Box Series 5, enhancing operational efficiency.
• Serving as the exclusive Original Equipment Manufacturer (OEM) and sole distributor, capable of reliably and safely repairing the system.
• Ensuring that repairs by Zeiss personnel will maintain the validity of the existing warranty.

This information is critical for vendors to understand why the opportunity is not being competed broadly.

Solicitation / RFP / RFQ

This document is a solicitation (FA813226Q0028) for the procurement of commercial products and services. It specifically details the requirement for "Zeiss Scanbox Repair, Serv P26-075" and "One MicroSan3 Core Short Range 5.5m sensor and services". The work is to be performed in accordance with an attached Performance Work Statement (PWS) under a Firm Fixed Price arrangement.

• Repair services for Zeiss Scanbox systems.

• One MicroSan3 Core Short Range 5.5m sensor and associated services.

• Work to be performed in accordance with the attached Performance Work Statement (PWS).

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: July 7, 2026, to July 22, 2026.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance).

• Size Standard: USD 13,000,000.00.

• Offer Due Date: April 23, 2026, at 12:00 AM local time.

• Evaluation Factors for Award: Technical, price, and past performance.

• Payment will be made via Wide Area WorkFlow (WAWF).

• This acquisition is currently set as UNRESTRICTED.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, payment, and contract administration.

• Several attachments are referenced, including a Wage Determination, Contract Safety Appendix, Performance Work Statement (PWS), Equipment List, and Ombudsman information.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for a one-time, on-base repair of a Zeiss Scanbox Series 5 system.

• Repair Service: Provide expert repair services and necessary parts for the Zeiss Scanbox Series 5.

• Sensor Replacement: Deliver and install one (1) new, OEM-specified MicroSan3 Core Short Range 5.5m sensor.

• Installation: Uninstall the existing sensor and professionally install the new replacement sensor.

• Training: Provide training to government personnel on the new sensor installation.

• System Calibration: Perform a complete system calibration to ensure the new sensor and Scanbox operate together according to OEM specifications.

• Operational Validation: Conduct diagnostic and functional tests to verify the system is fully operational and the repair is successful.

• The contractor must provide a technician certified and verifiably experienced in the maintenance, repair, and calibration of the Zeiss Scanbox Series 5 system.

• OEM (Original Equipment Manufacturer) authorization is required.

• All services and parts must be in accordance with the manufacturer's equipment specifications and this PWS.

• Place: Oklahoma City Air Logistics Complex (OC-ALC), Building 3001, Tinker Air Force Base (On Base).

• Hours of Operation: Monday through Friday, 7:00 am to 3:00 pm, excluding Federal Holidays, base closures, and furlough days. Off-hours work requires GPOC/SME approval.

• Safety: Adherence to all safety regulations and procedures is mandatory.

• Environmental: Compliance with all applicable federal, state, and local laws, regulations, and instructions regarding environmental protection and occupational safety and health is required. This includes HAZMAT and hazardous waste management procedures.

• Reporting: The contractor must provide a written Estimate Repair Report within one (1) business day after inspection and a final Service Report within five (5) business days of completion.

• Personnel: Contractor personnel must be OEM qualified/certified for installation and training. A Contract Manager (CM) must be designated. Personnel must identify themselves as contractor employees and may require distinguishing badges. Initial and updated listings of contractor employees are required.

• Training: Contractor personnel must complete specific training, including FOD/DOP awareness, Fire Safety, Environmental Management Systems, ISO 50001, and others as listed in the PWS.

• Government Furnished Services: The government will provide security forces, fire emergency services, utilities (natural gas, electricity, water, sewer), and workspace.

Form / Attachment / Pricing Sheet

This document, titled "CONTRACT SAFETY APPENDIX 'LOW RISK'", outlines the safety requirements for the "Zeiss Scanbox Series 5 Sensor Repair Service" at B3001, dated 17 December 2025. It serves as a contractual appendix detailing safety protocols and expectations for the contractor.

• Commander's Safety Intent: Emphasizes personal responsibility for safety and seeking opportunities to improve the work environment.
• Speak Out for Safety (SOS): An initiative encouraging active participation in ensuring safety.
• Mishap Notification: Details the contractor's responsibility to cooperate with investigations and report mishaps within one hour to the Government Contract Official Representative (COR), including specific information required for the notification.
• General Safety Requirements: Covers compliance with federal, state, and local laws (including OSHA), training and qualification of personnel, identification and correction of unsafe conditions, and the use of personal protective equipment.
• Specific Requirements: Mandates the development of a written site-specific safety plan, including activity hazard analysis, designation of safety personnel, and a description of how safety duties will be performed.
• Referenced Standards: Lists applicable safety standards and regulations, including OSHA standards, Air Force safety instructions, and fire prevention programs.

This appendix is crucial for bidders to understand the safety obligations and requirements associated with performing the sensor repair service. It highlights the need for a robust safety program, adherence to specific regulations, and prompt reporting of any incidents. Bidders must consider these safety requirements when developing their proposals and planning their execution of the contract.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on covered federal contracts in Oklahoma County, Oklahoma.

• Lists specific occupational codes and titles.
• Provides the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders related to paid sick leave and minimum wage adjustments.
• Details requirements for vacation and holidays.
• Outlines the conformance process for unlisted occupations.

Bidders must use this wage determination to ensure they are proposing wages and benefits that meet or exceed the minimum requirements for all labor categories that will be employed on the contract. Failure to comply can lead to penalties. The document helps bidders accurately estimate labor costs and ensure compliance with federal labor laws.

Form / Attachment / Pricing Sheet

This document, "Attachment 4-Appendix A (Equipment List)", serves as a form for bidders to detail specific equipment associated with the opportunity. It requires information on the equipment's description, manufacturer, model, serial number, part number, location, and purchase amount.

• Equipment Details: Requires specific identifiers such as OC No. or Equipment ID No., Description, Manufacturer, Model No., Serial No., Part No/NSN, and Location.
• POC Information: A field for Point of Contact Name and Phone.
• Purchase Amount: Field to record the purchase amount.
• Supplemental Charts: Includes sections to detail information about batteries, filters, hazardous materials/waste, and other replaceable items if applicable to the equipment.

Bidders must complete this form to provide a comprehensive list of equipment relevant to the opportunity. This information is crucial for assessing the scope of work, potential maintenance requirements, and overall resource allocation. The supplemental charts are for detailing specific components or materials associated with the primary equipment, ensuring all relevant aspects are documented.

Form / Attachment / Pricing Sheet

This document provides information about the Ombudsman's role and contact details for resolving concerns related to the acquisition. It clarifies that the Ombudsman does not affect the authority of the program manager, contracting officer, or source selection official, nor do they participate in proposal evaluations, source selection, or contract disputes.

• Primary Ombudsman: Ms. Susan Skaggs, 3001 Staff Drive, Tinker AFB OK 73145, Phone: (405) 739-2372, Susan.skaggs@us.at.mil
• Alternate Ombudsman: Ms. Janet Kuruvilla, 3001 Staff Drive Tinker AFB OK 73145, Phone: (405)-736-2427, Janet.kuruvilla@us.at.mil
• Higher Level Contact: Department of the Air Force Ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone (571) 256-2395, facsimile (571) 256-2431.
• Process: Interested parties must first address concerns with the contracting officer before consulting the Ombudsman. Consulting the Ombudsman does not alter timelines for other processes.
• Limitations: The Ombudsman has no authority to render binding decisions.

This document informs bidders on how to address concerns or issues that arise during the acquisition process. It provides contact information for the Ombudsman and outlines the procedure for escalating issues if they cannot be resolved with the contracting officer. Bidders should note that inquiries about the solicitation, offer due dates, or technical requirements must be directed to the contracting officer, not the Ombudsman.