Packing and Crating Services

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation, clarifying specific requirements and potential changes.

• Crate Fabrication: If crate fabrication is required, the maximum number of crates would be 20. This indicates that crate fabrication is not a standard requirement but a contingency.
• Scope Clarification: The primary question sought to clarify whether the requirement includes crate fabrication or is limited to packing and transportation services only.

This Q&A document clarifies a specific aspect of the scope of work. While it indicates a potential for crate fabrication (up to 20 crates), it does not appear to have resulted in a change to the Performance Work Statement (PWS) based on the provided "Resulted in change of PWS" column being marked 'No'.

Amendment / Modification

This amendment modifies the solicitation FA483026Q0016 by:

• Extending the response due date from May 3, 2026, to May 11, 2026, at 12:00 PM EST.

• Posting Questions & Answers (Q&A).

• Response Due Date

• The deadline for proposal submissions has been extended to May 11, 2026, at 12:00 PM EST.

• Q&A has been posted, which may provide clarification on solicitation requirements.

Forms / Attachments / Pricing Sheets

This document is an Excel spreadsheet containing a detailed pricing schedule for various services related to household goods (HHG) and unaccompanied baggage (UAB) transportation. It outlines specific line items for outbound and inbound services, including packing, crating, drayage, storage, and specialized services, across a base year and four option years. Bidders are expected to use this schedule to provide their pricing for each service item.

• Outbound Services (Schedule 1 & 3): Covers complete services for HHG and UAB, including packing, containerization, weighing, and loading. Specific items address services performed at residences or contractor facilities, and handling of HHG from non-temporary storage.
• Overflow and Special Shipments (Item 0003): Details pricing for overflow articles, oversize containers, and shipments requiring non-standard containerization (ASTM-D6251).
• Inbound Services (Schedule 2): Encompasses services such as drayage to storage, transportation terminals, military installations, and residences, as well as decontainerization, unpacking, appliance servicing, and debris removal.
• Specialized Services: Includes items for expensive/valuable items, storage, container provision, remarking, coopering, assembly/disassembly, drayage beyond contract area, attempted pickups/deliveries, and additional services.
• Quantities and Units: Specifies quantities and units of measure (e.g., Net Hundred Weight (NCWT), unit, each, per mile) for each service item.
• Pricing: All unit prices are listed as $0.00, indicating that this is a template for bidders to fill in their proposed pricing.

This pricing schedule is critical for bidders to understand the full scope of services required and to formulate their price proposals. Bidders must carefully review each line item, quantity, and unit of measure to ensure accurate and competitive pricing. The structure of this schedule will likely dictate the format of the final contract's pricing structure.

Amendment / Modification

• This amendment clarifies the deadline for submitting questions related to the solicitation.

• The revised deadline for submitting questions is April 17, 2026, at 12:00 PM EST.

• The deadline for question submission is affected.

• Bidders are advised of the new deadline for submitting questions. All other terms and conditions of the original solicitation remain unchanged.

Forms / Attachments / Pricing Sheets

This document is an Excel spreadsheet containing a detailed pricing schedule for various moving and storage services. It outlines specific line items for outbound and inbound services, including household goods (HHG) and unaccompanied baggage, as well as ancillary services like storage, container provision, remarking, and drayage.

• Outbound Services (Schedule 1): Covers complete service for HHG, including packing, crating, and bracing at residences or contractor facilities. It also details services for HHG from non-temporary storage, overflow articles, and unaccompanied baggage.
• Inbound Services (Schedule 2): Includes complete service for HHG and unaccompanied baggage, encompassing drayage, unloading, unpacking, appliance servicing, and debris removal.
• Intra-City/Area Moves (Schedule III): Details services for local moves, including surveys, packing, loading, unloading, unpacking, and debris removal.
• Ancillary Services: Covers storage, container and crate provision, remarking, coopering, assembly/disassembly, drayage beyond contract area, attempted pickup/delivery, and reweighing.
• Option Years: The schedule is broken down by Base Year and four Option Years, indicating potential contract duration and scalability.

This pricing schedule is critical for bidders to understand the cost structure for various moving and storage services. It provides the detailed breakdown of services for which pricing must be submitted, allowing vendors to calculate their bids accurately and assess the financial scope of the opportunity. Bidders must carefully review each line item to ensure their pricing reflects the full scope of services required.

Solicitation / RFP / RFQ

This solicitation is for "Packing, Containerization, and Local Drayage of Direct Procurement Method (DPM) Personal Property Shipments" at or near Moody AFB. The government is procuring these services to prepare personal property of Department of Defense personnel (military and civilian) for shipment and/or storage.

• Packing, containerization, and local drayage of DPM personal property shipments.

• Services include furnishing personnel, equipment, facilities, supplies, and materials (excluding government-furnished items).

• Shipments are typically small poundage (<1,000 lbs) but can be up to 18,000 lbs.

• Contractors must conform to the standards outlined in the Performance Work Statement (PWS) (Attachment 1).

• This will be a single-award Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• Period of Performance: Five (5) years.

• Contract Ceiling: $1,000,000.00.

• Contract Type: Firm-Fixed Price (FFP) for task orders.

• The $1 million is the maximum potential value (ceiling), not a guaranteed amount. A smaller, nominal "guaranteed minimum" is stated in the contract pricing schedule.

• Offer Due Date: May 3, 2026, 12:00 PM Local Time.

• Questions Due Date: April 8, 2026, 12:00 PM EST.

• Questions must be emailed to the points of contact listed.

• Answers to questions will be posted via amendment on SAM.gov.

• Vendors are responsible for monitoring SAM.gov for amendments and updates.

• Quotations must be submitted electronically in a "bookmarked" Adobe (.pdf) format, with the pricing schedule in Microsoft Excel format.

• Quotations are due by 12:00 PM EST on April 30th, 2026.

• Evaluation Factors (in order of importance): Price, Technical Acceptability, Past Performance.

• The government will use a Lowest Price Technically Acceptable (LPTA) source selection process.

• Award will be made to the responsible Offeror whose response is most advantageous to the Government.

• This acquisition is 100% set aside for Small Business.

• NAICS Code: 488991 (All Other Support Activities for Transportation).

• Size Standard: $34,000,000.00.

• A Site Visit will not be hosted.

• Offerors must acknowledge all solicitation amendments.

• Offerors must complete and submit the Pricing Schedule Worksheet (Attachment 4).

• Past performance information (PPI) must be submitted using Attachment 7, and Past Performance Questionnaires (PPQ) using Attachment 8.

• Contracts are subject to various FAR and DFARS clauses, including those related to electronic submission of payment requests (WAWF), limitations on subcontracting, and small business representations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for packing and crating services for personal property of Department of Defense (DoD) personnel for shipment and/or storage through the Direct Procurement Method (DPM).

• Services: The contractor shall provide all personnel, equipment, facilities, supplies, and materials for preparation, packing, loading, containerization, tagging, inventorying, appliance servicing, marking, outbound documentation and movement, storage, and delivery/unpacking of personal property.

• Geographic Areas: Primary performance areas include specific counties in Georgia (GA) and Florida (FL).

• Types of Moves: Services apply to DPM shipments, including Local Moves, Outbound Household Goods (HHG), Outbound Unaccompanied Baggage (UB), and Inbound moves.

• Key Tasks: Includes pre-move surveys, weighing, time requirement adherence, preparation/packing/loading/containerization, tagging/inventorying, appliance servicing, container/vehicle use, exterior marking, outbound documentation/movement, storage, facilities, cargo insurance, and claims processing.

• Daily Weight Capacity: Contractor must guarantee a daily capability of 200 Net Hundred Weight (NCWT).

• Timeliness: Specific timeframes are outlined for packing, pickup, delivery, and unpacking based on shipment weight.

• Documentation: Accurate and legible documentation is required, with specific submission timelines.

• Invoicing: 100% error-free invoice submission rate is required.

• Facilities: Facilities must meet Defense Travel Regulations (DTR) guidelines.

• Containers: Government-Owned Containers (GOCs) are to be used when available; contractor-furnished containers must meet specific standards.

• Marking: Exterior shipping containers must be marked according to specified standards.

• Service Delivery Summary (SDS): Performance objectives include proper packing (<=3% error), on-time pickup/delivery (<=5% complaints), timely documentation return (98%), and accurate invoicing (100%).

• Geographic Areas: Georgia (GA) and Florida (FL) counties are specified.

• Period of Performance: Not explicitly stated in this document, but implied to be contract-based.

• Personnel: Must have adequate supervision and at least one English speaking/writing employee available.

• Materials: All materials used for packing must be new or in sound condition.

• Insurance: Minimum insurance coverage is required (Workmen's Compensation, Comprehensive General Liability, Automobile Liability).

• Cargo Insurance: Minimum coverage of $50,000.00 per shipment is required.

• Investigations: Contractors must maintain at least a Tier 1 Investigation (T1).

• Training: Antiterrorism (AT) Level 1 training is mandatory for contractors.

• Claims: Detailed procedures for claims filing, liability, and settlement are provided, including Full Replacement Value (FRV) liability and depreciated value liability.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - TPPS Notice and Class Deviation," serves as official notification to Direct Procurement Method (DPM) Contractors regarding the mandatory electronic invoice submission and payment process for DPM services related to personal property moves. It informs contractors about the transition to the Third Party Payment System (TPPS) and its implications.

• Mandatory Electronic Submission: DFARS 252.232-7003 mandates electronic submission of payment requests. This requirement is enforced for packing, crating, and storage contracts for personal property services.
• TPPS Provider: US Bank is the current TPPS provider.
• Process Notification: The Contract COR will notify contractors when to begin the electronic invoice process. Once initiated, manual invoice submission will no longer be permitted.
• US Bank Partnership: Contractors will need to work with US Bank to set up their partnership for the electronic process. Delays in this partnership could impact electronic payments.
• Benefits: Contractors will experience benefits similar to household goods and Nontemporary Storage Transportation Service Providers, including electronic invoice submission, accelerated payments (average of 3 days faster), and online invoice status visibility.
• Surcharge: US Bank will impose a surcharge (currently 1.3%, not to exceed 2%) for processing DPM invoices. Future correspondence will address this change and provide opportunities for contractors to adjust their rates.
• Point of Contact: USTRANSCOM Personal Property Branch (TCJ4-H) at (618) 220-5441 or usarmy.scott.sddc.mbx.ppty@mail.mil.

This document is crucial for DPM contractors providing personal property move services. It outlines a mandatory change in the invoicing and payment process, requiring contractors to adapt to electronic submissions via TPPS and engage with US Bank. Understanding the timeline, requirements, potential delays, and the associated surcharge is essential for financial and operational planning.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts within specific geographic areas.

• Wage Determination Number: 2015-4493, Revision No.: 30
• Date of Last Revision: 12/03/2025
• Area: Georgia Counties of Brooks, Echols, Lanier, Lowndes
• Occupational Listing: Provides a detailed list of job classifications (e.g., Administrative Support, Automotive, Health Occupations, Information Technology) with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific benefits like Health & Welfare are detailed, including rates for regular pay and under Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors.
• Vacation and Holidays: Outlines requirements for paid vacation and holidays based on years of service.
• Conformance Process: Details the procedure for classifying and determining wage rates for service employees not explicitly listed in the wage determination.

This document is crucial for bidders to understand the minimum labor costs associated with performing services under a federal contract in the specified area of Georgia. It directly impacts the pricing of proposals by defining required wage rates and fringe benefits for various job roles. Bidders must ensure their proposed wages and benefits meet or exceed these minimums to comply with the Service Contract Act.

Form / Attachment / Pricing Sheet

This document, titled "Attachment 5 - Insurance Compliance (DAFFARs)", appears to be an attachment related to insurance compliance requirements, likely referencing the Defense Acquisition Federal Acquisition Regulation Supplement (DAFFARs).

• The document's content is not directly available in the provided text, but its title suggests it details specific insurance requirements or compliance standards mandated by the DAFFARs.

Bidders should review this attachment to understand the insurance coverage and compliance stipulations necessary for this opportunity. Failure to meet these requirements could impact proposal eligibility or contract award.

Form / Attachment / Pricing Sheet

This document is a "Question and Answer Form" intended for bidders to submit questions or comments regarding the solicitation. It also includes columns for the Government's response and whether the response resulted in a change to the Performance Work Statement (PWS).

• Solicitation Reference: Identifies the specific part of the solicitation the question pertains to.
• Question/Comment: Field for bidders to write their questions or comments.
• Government Response (Govt Use Only): Space for the government to provide answers.
• Resulted in change of PWS (Govt Use Only): A checkbox or indicator for the government to note if the response led to a PWS modification.
• Change Reference (Govt Use Only): If a PWS change occurred, this field would reference the related document or section.

This form is crucial for bidders to seek clarification on any aspect of the solicitation. By submitting questions through this form, bidders can ensure they fully understand the requirements, specifications, and expectations, which is essential for preparing an accurate and compliant proposal. The government's responses and any resulting PWS changes will directly impact the scope of work and potential proposal content.

Form / Attachment / Pricing Sheet

This document is the Past Performance Information Form, required for the "Packing and Crating" solicitation (FA483026Q0016). It is used to collect information about an offeror's past performance on similar contracts.

• Offeror Information: Name, CAGE Code, UEI Number, and identification of the Prime Offeror if the current offeror is a subcontractor.
• Program Title: Title of the specific program or contract.
• Contract Specifics: Contracting Agency, Contract Number, Contract Type (e.g., Firm Fixed Price), Period of Performance, Contract Dollar Value, and whether the contract was entered into CPARS.
• Contract Environment: Location of performance (e.g., Air Force Base, DoD Installation, Federal/State/County/City facility).
• Description of Contract: Details on services provided and highlights relevant to the current acquisition.
• Primary Customer Points of Contact: Contact information for the customer.
• Government Points of Contact: Name, Office, Telephone Number, Email Address, and FAX Number for the Program Manager and Contracting Officer (or equivalent).

Bidders must complete this form accurately to provide the government with relevant past performance data. This information is crucial for the government's evaluation of the offeror's ability to successfully perform the requirements of the "Packing and Crating" opportunity. The form requires details on previous contracts, including the type of services rendered and customer contact information, which will be used to assess past performance.

Form / Attachment / Pricing Sheet

This document is a "Past and Present Performance Questionnaire" used to gather feedback on a contractor's performance. It is attached to Solicitation FA483026Q0016 for "Packing and Crating" services at Moody AFB, GA. The questionnaire is intended for a point of contact familiar with the firm's past or present performance.

• Section I: General Information: To be completed by the contractor, includes details about the offeror, contract specifics (type, period, dollar value, CPARS status), contract environment, description of services, and primary customer points of contact.
• Section II: Respondent Information: To be completed by the respondent providing the performance evaluation, including contact details and confirmation of the contractor-provided information.
• Section III: Performance Information: The respondent rates the contractor's performance using a scale (Exceptional, Good, Satisfactory, Marginal, Unsatisfactory, Neutral) across various criteria, including transition, compliance, personnel, project management, responsiveness, and regulatory adherence. It also includes specific questions about awarding future contracts and CPARS rating.
• Remarks: Space for additional details regarding unfavorable or pertinent performance information.

This questionnaire is crucial for potential bidders as it outlines the specific performance criteria the government will use to evaluate past performance. Bidders should review these questions to understand what aspects of their previous work are most important to the government for this "Packing and Crating" opportunity and to prepare their own past performance information accordingly. The contact information for submitting the completed questionnaire is provided.