Packing, Containerization and Local Drayage of DPM Personal Property Shipments

Questions & Answers / Clarifications

This document provides revised answers and clarifications to vendor questions regarding Solicitation FA8601-26-Q-0047 for Personal Property Movement Services (BPA).

• Quotation Due Date: The solicitation due date has been extended to May 18, 2026, at 10:00 AM EDT. The solicitation itself is amended to end on this date.
• Price List Template: The Price List has been updated and should be used for providing pricing structure. It now includes pricing for all ordering periods and is considered final as of May 12, 2026.
• Estimated Quantities: The BPA will specify the ordering period and price per item, not an actual quantity.
• Geographical Areas: Zones 30-32 are detailed with specific counties and installations listed.
• Overtime Compensation: Overtime is approved on a case-by-case basis when in the government's best interest, requires prior coordination, and an approved accessorial form.
• Pricing Evaluation: Evaluation will be based on FAR 52.212-2, with technical acceptability established first, followed by the lowest price. Pricing will be evaluated based on the aggregate sum of all CLIN unit prices.
• Mileage Compensation: Additional mileage is based on the furthest point in the identified zone to the service location. No fuel surcharge will be offered.
• Minimum/Maximum Throughput: Schedule I & II require a minimum of 30 ncwt and a maximum of 50 ncwt. Schedule III requires a minimum of 150 ncwt and a maximum of 200 ncwt.

The quotation due date has been extended. The Price List Template has been updated and is considered final. Specific details regarding geographical zones, pricing evaluation, and operational throughput have been clarified.

Questions & Answers / Clarifications

This document provides responses to vendor questions and clarifications regarding the solicitation FA8601-26-Q-0047 for Personal Property Movement Services (BPA).

• Quotation Due Date: The solicitation due date has been amended to May 18, 2026, at 10:00 AM EDT. Bidders must submit quotes by this new deadline.
• Price List Template: The Price List template has been updated. Bidders should provide their pricing structure in accordance with the updated Price List dated May 12, 2026.
• Quantities: The BPA will specify the ordering period and price per item, not an actual quantity.
• Geographical Area (Zone 30): A response regarding the specific geographical area for Zone 30 is pending from the requirements owner and will be posted prior to the solicitation deadline.

The quotation due date has been extended. Bidders should ensure they are using the updated Price List and are aware that quantities will not be specified. Further clarification on geographical areas is expected.

Form / Attachment / Pricing Sheet

This document is a price list template for various services related to household goods and unaccompanied baggage transportation. It outlines different service items, their units of measure, and provides columns for estimated pricing across five Base Period Agreement (BPA) years.

• Service Items: Detailed descriptions of services such as pickup, packing, crating, drayage, storage, remarking, and assembly/disassembly.
• Units of Measure: Specifies how each service is measured (e.g., ncwt - net hundredweight, gcwt - gross hundredweight, each, cube, mile, each shipment).
• BPA Years 1-5: Columns intended for bidders to enter estimated pricing for each service item for each of the five BPA years.
• Zones: The pricing is organized by Zone (e.g., Zone 30, Zone 31, Zone 32), indicating potential geographic variations or service areas.

This template is crucial for bidders to understand the specific services required and to prepare their pricing proposals. Bidders must fill in the estimated costs for each line item across the five BPA years. The detailed breakdown of services helps bidders assess their capability to perform and price the required tasks accurately.

Amendment / Modification

This amendment modifies Solicitation FA860126Q0047, originally dated 22 April 2026.

• Proposal Submission Date Extended: The deadline for proposal submissions has been extended from 04 May 2026 to 18 May 2026.

• Q&A Period Extended: The Question & Answer period has been extended to 14 May 2026 at 15:00 EDT.

• New Clause Added: The clause "52.222-90 Addressing DEI Discrimination by Federal Contractors" has been added.

• Attachment Updated: The "Price List Template" has been updated to "Price List Template REV 12 MAY 2026", with the date changed from 14 Apr 2026 to 12 May 2026.

• Solicitation/Contract Form (Response Due Time, Response Due Date)

• Contract Clauses (Addition of 52.222-90)

• List of Attachments (Update to Price List Template)

• The proposal submission deadline has been extended to 18 May 2026.

• The Q&A period deadline has been extended to 14 May 2026.

• Bidders must acknowledge receipt of this amendment and ensure their offers reflect the updated deadlines and include the new DEI clause.

Form / Attachment / Pricing Sheet

This document is a "CMMC Level 1 Self-Assessment Quick Entry Guide" (Version 4.0) designed to assist contractors in navigating the Supplier Performance Risk System (SPRS) for CMMC Level 1 self-assessments. It provides step-by-step instructions for accessing the SPRS system, entering assessment data, and affirming the assessment.

• PIEE Access: Requires a "SPRS Cyber Vendor User" role. Instructions and links are provided.
• SPRS Application Access: Details on logging into PIEE and navigating to the SPRS application and Cyber Reports module.
• Adding Assessments: Guidance on selecting the correct hierarchy, adding a new Level 1 CMMC Self-Assessment, and entering details such as assessment date, scope, and compliance with FAR clause 52.204-93.
• Affirming Official (AO): Explains the role of the AO and the process for transferring the assessment to the AO for affirmation.
• Affirmation Process: Steps for reviewing assessment details, certifying the statement, and affirming the assessment.
• Edit/Delete Functionality: Information on the ability of a Cyber Vendor User to edit or delete certain CMMC status types.

This guide is crucial for any bidder needing to perform and submit a CMMC Level 1 Self-Assessment. It clarifies the process within the SPRS system, ensuring contractors understand the required steps, system access, data entry, and the affirmation process necessary for compliance with CMMC requirements, particularly those related to RFO clause 52.240-93.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for Personal Property Movement Services (BPA) with the addition of training. It is issued as a Request for Quotation (RFQ) under FAR Part 12.

• The primary service required is Personal Property Movement Services (BPA) to be performed in accordance with the Performance Work Statement (PWS).

• Delivery is required within 90 days after receipt of order (ARO).

• Offerors must complete and submit the 'Required Information Sheet' and provide a description/detail of the supply/service.

• This requirement is a 100% Small Business set-aside under NAICS 488991 with a size standard of $34M.

• The BPA Master Dollar Limit is $3,119,823.00.

• The BPA Call Limit is $25,000.00.

• Period of Performance: 1 June 2026 to 31 May 2031.

• Quotes are due by 12 May 2026 at 11:00 am EST.

• Quotes must be submitted electronically to Megan.from@us.af.mil and Raschelle.swindle@us.af.mil.

• Emails must not exceed 5 megabytes and should have the subject line: “FA8601-26-Q-0047 Personal Property Movement Services (BPA)”.

• .zip or .exe files are not allowable attachments. Accepted file types include .pdf, .doc, .docx, .xls, or .xlsx.

• Offerors agree to hold prices firm for 60 calendar days from the quote due date.

• The Government reserves the right to conduct interchanges, not award, or cancel the solicitation.

• Evaluation will be based on Technical (Acceptable/Unacceptable) and Price (Fair and Reasonable).

• 100% Small Business set-aside.

• Offerors must be registered in the System for Award Management (SAM).

• CMMC Level 1 assessment is mandatory for all offerors.

• Attachments include: Solicitation, Performance Work Statement, and Price List Template.

• Shipping/transportation will be FOB: Destination.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing packing, containerization, and local drayage services for Department of Defense (DoD) personnel's personal property shipments under the Direct Procurement Method (DPM).

• The contractor shall provide all personnel, equipment, facilities, supplies, services, and materials necessary for the preparation of personal property for shipment, drayage, and/or storage.

• Services include premove surveys, weighing, packing, containerization, tagging, inventorying, appliance servicing/unservicing, marking exterior shipping containers, storage, facility maintenance, cargo insurance, delivery, unloading, unpacking, and claims processing.

• Specific tasks include determining property nature via survey, weighing using certified scales, packing to minimize cubic measurement and withstand movement, containerization, and proper labeling.

• The contractor must handle various items including professional books, papers, and equipment (PBP&E), firearms, boats, and vehicles, adhering to specific guidelines for each.

• Packing/Loading/Containerization: No more than 3% of total shipments incorrectly packed/loaded/containerized per month.

• On-Time Pickup/Delivery: No more than 5% monthly customer complaints for untimely pickup/delivery.

• Documentation: 98% on-time return of completed, accurate, legible documentation to PPSO per month.

• Invoicing: 98% error-free invoice submission rate per month.

• Facilities/Equipment: Less than 3 violations per quarter for inadequate facilities or unserviceable equipment.

• Government-Owned Containers (GOCs): No more than 2% of GOCs improperly protected per quarter; less than 2 failures per month to recoup GOCs within specified timeframe.

• Contract period: January 1 to December 31, inclusive.

• Services are performed at the member's/employee's residence or the contractor's facility, as specified.

• Adherence to specific commercial standards (e.g., ASTM, SDDC) for containers and materials.

• Compliance with Wood Packaging Materials (WPM) regulations.

• Proper handling and documentation for all shipment types, including firearms, boats, and vehicles.

• Maintenance of adequate insurance coverage (Workmen's Compensation, Comprehensive General Liability, Automobile Liability, Cargo Insurance).

• Use of the Third Party Payment System (TPPS) for electronic payments.

• Specific procedures for claims filing, loss/damage reporting, and settlement.

• The contractor must ensure all vehicles used are safe and sound.

• All old shipment markings must be obliterated prior to delivery.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for Personal Property Movement Services (BPA) with the addition of training. It is issued in accordance with FAR Part 12 and constitutes the only solicitation; no separate written solicitation will be issued. The requirement is set aside 100% for Small Business under NAICS code 488991.

• The primary service required is Personal Property Movement Services (BPA).

• A Performance Work Statement (PWS) is attached and will govern the service requirements.

• The delivery is required within 90 days after receipt of order (ARO).

• Offerors must complete and submit the 'Required Information Sheet' attached to the solicitation.

• Quotes must include a description/detail of the supply/service to be provided, not just pricing.

• This is a Basic Ordering Agreement (BPA).

• BPA Master Dollar Limit: $3,119,823.00

• BPA Call Limit: $25,000.00

• Period of Performance: 1 June 2026 to 31 May 2031.

• Offerors agree to hold prices firm for 60 calendar days from the quote due date.

• Question due date: 5 May 2026 at 11:00 am.

• Quotes due date: 12 May 2026 at 11:00 am EST.

• Quotes must be submitted electronically to Megan.from@us.af.mil and Rashelle.swindle@us.af.mil.

• Emails must not exceed 5 megabytes and should have the subject line: “FA8601-26-Q-0047 Personal Property Movement Services (BPA)”.

• The Government reserves the right to conduct interchanges, make no award, or cancel the solicitation.

• Evaluation will be based on Technical (Acceptable/Unacceptable) and Price (Fair and Reasonable).

• 100% Small Business set aside.

• NAICS Code: 488991 with a size standard of $34M.

• Offerors must be registered in the System for Award Management (SAM).

• CMMC Level 1 assessment is mandatory for all offerors.

• The solicitation incorporates provisions and clauses by reference. Full text may be accessed at www.acquisition.gov.

• Attachments include: Solicitation, Performance Work Statement, and Price List Template.

Form / Attachment / Pricing Sheet

This document is a pricing template for services related to household goods and unaccompanied baggage transportation and storage. It outlines various service items and their corresponding units of measure for pricing.

• Service Items: Detailed breakdown of services including pickup, delivery, packing, containerization, storage, drayage, remarking, coopering, assembly/disassembly, and attempted pick-up/delivery.
• Zones: Services are categorized by geographical zones (Zone 30, Zone 31, Zone 32).
• Units of Measure: Specifies units such as net hundredweight (ncwt), gross hundredweight (gcwt), each, cube, mile, and each shipment (each shpmt).
• BPA Year 1 Pricing: A column is provided for "BPA Year 1" pricing, indicating where vendors should input their proposed rates.

This template is crucial for bidders to understand the specific services required and to accurately populate their pricing proposals. It details the granular components of moving services, including specialized items and additional services, across different zones. Bidders must use this template to provide their cost estimates for each line item as required by the solicitation.