Paddle Shaft Assembly

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, prepared in accordance with FAR Part 12 and Simplified Acquisition Procedures (FAR Part 13). The Portsmouth Naval Shipyard is seeking responses from qualified sources for the provision of paddle shafts. This solicitation will not be issued in paper format and will be posted to BETASAM.

• Procurement of paddle shafts.

• Vendors must list the country of origin for each line item.

• Offerors must complete and include provisions 52.204-24, 52.204-26, 252.204-7016, and 252.204-7019.

• A small business joint venture offeror must submit specific representations.

• Freight costs must be included in pricing quotes.

• Delivery is to Portsmouth Naval Shipyard, Kittery, ME 03904.

• This requirement is a 100% Small Business Set-Aside.

• Evaluation will be based on the Lowest Price Technically Acceptable (LPTA) criteria.

• The contract will be evaluated as "All or None".

• Place of Manufacture / Country of Origin is required.

• Payment terms are Net 30 Days AFTER acceptance of material.

• Quotes must be e-mailed to gary.1.chandler@dla.mil and DLA-KME-QUOTATIONS@DLA.MIL.

• A reverse auction may be held.

• Potential contractors will be screened for responsibility in accordance with FAR 9.104.

• Offerors must be registered in the System for Award Management (SAM).

• If not the manufacturer, provide Manufacturer’s Name, Location, and Business Size.

• Quotes must include price(s), FOB point, point of contact (name and phone number), GSA contract number (if applicable), business size, and payment preference (GCPC or WAWF).

• The solicitation closes at 10:00 AM EST on February 10th, 2026.

• 100% Small Business Set-Aside.

• Offerors must be registered in SAM.

• The RFQ number is SPMYM3-26-Q-4027.

• Applicable clauses and provisions are in effect through FAC 2025-06 and DFARS Change Notice 20251110.

• A comprehensive list of FAR, DFARS, DLAD, and Local clauses and provisions are incorporated by reference or attached.

• The FSC Code is 5340 and the NAICS code is 336611 with a Small Business Standard of 1300 employees.

• The Point of Contact is Gary Chandler at gary.1.chandler@dla.mil.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for a Paddle Shaft Assembly (Part Number A3, PC-18, PC-19, PC-20, PC-21, PC-22 (QTY 2), PC-23, PC-24 (QTY 4), PC-64, and PC-90 per DWG 7016112/XA). The assembly requires pieces to be welded and assembled per Detail 10-7B on Sheet 10 of DWG 7016112 XA. The government is procuring this item for DLA Maritime – Portsmouth.

• One (1) Paddle Shaft Assembly (PC-A3)

• Assembly must meet specifications per DWG 7016112/XA and Detail 10-7B.

• The item offered must be FOB Destination.

• Freight costs must be included in the quote pricing.

• The item must be delivered within the specified Calendar Days ARO.

• Hazardous materials must be identified (MSDS required if applicable).

• This is a "Small Business" set-aside opportunity.

• Applicable FAR Part(s): 13 or 13.5.

• FSC/NAICS Code: 5340/336611.

• Size Standard: 1300.

• Quote Due Date: February 10, 2026, 10:00 AM EST.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Award may be made to the LPTA offeror with the soonest delivery if no offers meet the Government's Required Delivery Date (RDD).

• Required Delivery Date (RDD): April 15, 2026.

• Quotes must be submitted via email to Gary.1.Chandler@DLA.Mil and CC: DLA-KME-QUOTATIONS@DLA.MIL.

• Offerors must be registered and active in SAM.gov.

• Specific representations (FAR 52.204-26, 252.204-7016, and potentially 52.204-24) must be completed and submitted with the quote.

• Supplier Performance Risk System (SPRS) will be used in the evaluation.

• Set Aside: SMALL BUSINESS.

• Offerors must be registered and active in SAM.gov.

• If drawings are required, a completed security form and approved DD2345 must be submitted with the request.

• Payment terms are Net 30 AFTER material inspection and acceptance.

• DFARS Buy American Act provisions apply based on value.

• Final inspection will be at Destination.

Form / Attachment / Pricing Sheet

This document is a security agreement required for the protection of Naval Nuclear Propulsion Information (NNPI). It outlines the stipulations that a vendor must agree to when provided with sensitive specifications or documents as part of RFQ SPMYM326Q4027.

• Acknowledgment of receipt of sensitive specifications/documents.
• Agreement to use information solely for preparing quotations or processing orders.
• Prohibition of transmission outside the company or to foreign nationals.
• Requirement to maintain specifications under surveillance and keep them secure.
• Prohibition of copying unless permitted by the Contracting Officer.
• Requirement to return all specifications and documents to Portsmouth Naval Shipyard upon contract completion.
• A section for the undersigned to provide their signature, date, typed name, title, company name, address, and city/state/zip code.
• Reference to DD Form 2345 as an enclosure.

This agreement is crucial for any bidder responding to RFQ SPMYM326Q4027. It signifies that the associated solicitation documents contain sensitive information, and adherence to these security stipulations is a mandatory requirement for participation and contract fulfillment. Bidders must be prepared to comply with these terms to access and utilize the provided sensitive data.

Other / Unclassified

This document contains several local clauses and notes relevant to DLA (Defense Logistics Agency) procurements. It includes standard clauses on Alternative Dispute Resolution (ADR), superseded part numbers, manufacturing phase-out, contractor retention of supply chain traceability documentation, and the use of unused former government surplus property. It also details requirements for product verification testing (PVT), vendor shipment modules (VSM), correction of nonconforming packaging/marking, and additive manufacturing.

Bidders should pay close attention to the following clauses:

• 52.233-9001 (ADR): Outlines the process for dispute resolution, encouraging negotiation and ADR before litigation.
• C01 & C02 (Part Numbers & Manufacturing Phase-Out): Requires immediate notification to the contracting officer regarding superseded part numbers or manufacturing discontinuations.
• C03 (Traceability Documentation): Mandates contractors (if not the manufacturer) to retain and provide documented evidence of supply chain traceability for items.
• C04 (Surplus Property): Details specific representations and documentation required if offering unused former government surplus property.
• C20 (VSM): Requires the use of the Vendor Shipment Module for obtaining shipping addresses and labels.
• E05 (PVT): Explains that Product Verification Testing may be invoked by the contracting officer, potentially delaying shipment until test results are received.
• H10 (No Access to DLA Data): Confirms the awardee will not require access to DLA controlled technical data.
• L04 (Part Numbered Items): Provides definitions and requirements for offering exact, alternate, superseding, or previously approved part-numbered items, including traceability documentation requirements.
• L09 (Reverse Auction): States the contracting officer may use reverse auctioning for price discussions and award.
• YM3 C500 (Mercury Control): Prohibits the intentional addition of mercury or mercury-containing compounds.
• YM3 D2 & D4 (Marking & Preparation for Delivery): Specifies marking requirements per MIL-STD-129 and ASTM-D-3951 for military and commercial packaging.
• YM3 E2 (Inspection & Acceptance): States inspection and acceptance will occur at the destination.
• YM3 M8 (Single Award): Reserves the right to make a single award for all items if it's the lowest total proposal.

This document provides critical details on compliance, documentation, and procedural requirements that bidders must adhere to if awarded a contract.