Panamax 26 Component Planning in Crisis Interpretation Services

Solicitation

This solicitation seeks interpretation services and equipment for the US SOUTHCOM J79 Training and Exercises, specifically for the 2026 Panamax Conference in Miami, FL. The services required include simultaneous interpretation and the provision of necessary equipment.

• Interpretation Services: Simultaneous oral interpretation from source language to target language for meetings, conferences, and briefings. Services must be performed by professional and experienced interpreters with demonstrated proficiency.

• Languages: Spanish<>English interpretation is specified.

• Equipment: Provision of onsite interpretation equipment, including interpreter booths, audio consoles, wireless transmitters, wireless receivers, handheld microphones, sound mixers, and control units for both the main conference room and breakout rooms.

• Personnel: Vendor must provide sufficient interpreters and on-site personnel for equipment setup and operation. Resumes of interpreters/translators are required.

• Technical Support: Vendor is responsible for all labor/technical support for setup, operation during the conference, and tear down. This includes pre-testing equipment and immediate correction of any malfunctions.

• Period of Performance: April 8-14, 2026 (Set-up on April 7, 2026, 1700-1900 local time).

• Place of Performance: Miami, FL (exact address to be determined upon award, within a 7-mile radius of Doral, FL).

• Pricing Arrangement: Firm Fixed Price for interpretation services and equipment.

• Payment: Via MASTERCARD Government Purchase Card after submission of a complete invoice.

• Submission Method: Electronic quotes via email to marco.f.deoliveira.civ@mail.mil.

• Closing Date: March 25, 2026, 10:00 AM local time.

• Evaluation: Lowest Price Technically Acceptable (LPTA). Quotes will be ranked by price, and the lowest-priced technically acceptable quote will be selected.

• Technical Acceptability: Meeting all specifications in the Performance Work Statement and addressing each specification and deliverable.

• Quote Requirements: Must be in English, itemized, all-inclusive of taxes and other costs, and specify interpreter/translator overtime rates.

• This acquisition is set aside for Small Business.

• NAICS Code: 541930 (Translation and Interpretation Services), Size Standard: $22,500,000.00.

• Offerors must be the direct provider of services, not a broker or third-party agency.

• The Government reserves the right to cancel the solicitation.

• System for Award Management (SAM) registration is required prior to award.

Amendment / Modification

This amendment updates Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services. Key changes include:

• Technical Acceptability Definition: Defined as meeting all specifications in the Performance Work Statement. Quotes will be ranked by price, with the lowest-priced technically acceptable quote being evaluated first.
• Quote Submission: Electronic quotes are required via email to the Contract Specialist (marco.f.deoliveira.civ@mail.mil) by the solicitation closing date.
• Quote Acceptance Period: Quoters must hold prices firm for 30 calendar days from the receipt of quotes, unless otherwise specified.
• Certification: Submitting a quote certifies that products/services meet or exceed PWS requirements and delivery schedules.
• Place of Performance: The exact address is pending and will be finalized upon award, but will be within a 7-mile radius of Doral, FL.
• SAM Registration: Prospective awardees must be registered in the System for Award Management (SAM) prior to award.
• SF 1449 Completion: Specific information required in blocks 17(a) and 30(a)-(c) of SF 1449.
• Pricing: Quotes must be in English and U.S. Dollars, with all-inclusive prices. Unit prices and total amounts for CLINs/SubCLINs are required.
• Direct Provider Requirement: Quotes will not be accepted from third-party agencies or brokers. The quoter must be the direct provider of the service.
• Payment Method: Payments will be made via MASTERCARD Government Purchase Card after submission of a complete invoice.

Primarily affects "Instructions to Offerors" and related submission and evaluation criteria.

Clarifies submission methods (electronic only), evaluation process (lowest-priced technically acceptable), and emphasizes the direct provider requirement. The place of performance is also clarified as pending but within a specific radius.