Paramaribo/roof top unit replacement

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) from the U.S. Embassy in Paramaribo, Suriname, for engineering and construction services. The Government requires the removal and replacement of three (3) curb-mounted Roof Top Units (RTUs) on the warehouse, workshop, and gym buildings located within the U.S. Embassy compound.

• Removal and proper disposal of existing RTUs.

• Installation of new RTUs that fit on existing curbs.

• Necessary modifications to roofing/flashing, electrical, and HVAC systems.

• The resultant contract will be a firm fixed price type contract.

• Prospective offerors are encouraged to register in the System for Award Management (SAM) Database (https://www.sam.gov) prior to submitting a quotation.

• Electronic responses are allowed.

• Offers must not exceed 30MB per email; multiple emails may be sent if necessary.

• The deadline for submission of quotations is Monday, April 20, 2026, at 16:00hrs (local time).

• Late quotations will not be considered.

• The Government may award the contract based on the initial offer without discussion.

• All contractors must be registered in the SAM Database.

• A pre-bid walk through (pre-quotation conference) is scheduled for Friday, April 10, 2026, from 1300-1500 local time. The anticipated project schedule will be provided during this event.

• For questions, contact the procurement/contracting unit at 556700, ext. 2264, 2283 or 2269, or email PRMProcurement@state.gov.

• Place of Contract Performance: U.S. Embassy Paramaribo, Kristalstraat 165, Paramaribo, Suriname.

Solicitation / RFP / RFQ

This document is a solicitation for commercial items, specifically "15 TON PACKAGED ROOFTOP UNIT 460-3-60HZ" and "8 TON PACKAGED ROOFTOP UNIT 460-3-60HZ" with installation and commissioning. It also includes line items for "Labor Costs" and "DBA Insurance."

• Two packaged rooftop units: one 15-ton and one 8-ton, both 460-3-60Hz.

• Constant Volume Roof Top Units with specified cooling capacities (150,000 BTU for the 15-ton unit and 80,000 BTU for the 8-ton unit).

• Installation and commissioning of the units.

• Labor costs associated with the work.

• DBA insurance.

• The document is a "SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS."

• The solicitation number is 19NS5026Q0006.

• The offer due date is not specified in the provided document pages.

• Bidders are to complete blocks 12, 17, 23, and 30.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-3. FAR 52.212-5 is attached.

• Block 10 indicates "THIS ACQUISITION IS" and lists options for Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business, Women-Owned Small Business (WOSB), EDWOSB, and Emerging Small Business. The specific set-aside is not marked.

• The solicitation is issued by the American Embassy Paramaribo, Suriname.

• Payment will be made by the American Embassy Paramaribo.

• Standard Form 1449 is used for this solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for replacing three (3) existing curb-mounted rooftop units (RTUs) at the U.S. Embassy Compound in Paramaribo, Suriname. The RTUs serve the warehouse, workshop, and gym facilities.

• Removal and proper disposal of three (3) existing RTUs and associated materials.

• Installation of three (3) new, like-for-like RTUs, fitting onto existing curbs.

• Modifications to building roofing/flashing, electrical, and HVAC systems as necessary.

• Provision of new electrical disconnects, thermostats, canvas/flex connections, p-traps, and local condensate piping.

• Integration with existing ductwork and electrical distribution panels.

• New RTUs must be connectable to a building automation system (BAS) and have remote control/monitoring panels.

• Includes rigging, ductwork, piping, controls wiring, mechanical, electrical, carpentry, roofing/flashing, and painting.

• Test, Adjust, and Balance (TAB), and factory representative start-up are required.

• New RTUs must be powder-painted steel casing certified at 1,000 hours salt spray test (ASTM B-117).

• Equipment weight must not exceed existing equipment weight or live load requirements.

• RTUs must be Constant Volume and have adjustable barometric relief for space pressurization control.

• Outdoor air dampers must open to the balanced set point during occupied hours and close during unoccupied hours.

• New RTUs must have a 12-month limited warranty on the complete unit and a five-year warranty on compressors and electric heater elements.

• Contractor must provide formal training on preventive maintenance and operations/maintenance manuals for the new equipment.

• The work will be performed at the U.S. Embassy Compound in Paramaribo, Suriname.

• The project schedule will be provided during the pre-bid walkthrough.

• New equipment installation and commissioning must be completed within 2 months after arrival at post.

• Contractor shall start work within 14 days of Notice to Proceed.

• Fixed-price contract.

• Contractor is responsible for all safety measures, including providing Personal Protective Equipment (PPE).

• A Project Superintendent with a minimum of 5 years of experience is required.

• Contractor must submit a hazard control measure plan and a detailed construction schedule.

• Submittals for new equipment, materials, and chemicals are required.

• Contractor must comply with all applicable Building Codes (IBC, IMC, IPC, NEC) and OBO standards.

• Contractor must ensure proper disposal of all debris and hazardous materials according to local laws and regulations.

• Access to water and electricity on site will be provided; limited storage will be available.

• Contractor must provide a warranty for a period of twelve months at no cost to the Embassy.

• Coordination meetings (Pre-Construction and weekly Construction Coordination) are required.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for engineering and construction services to replace three (3) curb-mounted roof top units (RTUs) at the U.S. Embassy in Paramaribo, Suriname. The RTUs are located on the warehouse, workshop, and gym buildings.

• Removal and disposal of existing RTUs.

• Installation of new RTUs on existing curbs.

• Necessary modifications to roofing/flashing, electrical, and HVAC systems.

• Furnishing services under task orders.

• Contract type: Firm Fixed Price.

• The resultant contract will be awarded based on the initial offer without discussion.

• The solicitation will be launched on SAM.gov when available.

• A pre-quotation conference is planned; the date will be provided in the solicitation.

• Electronic submissions are allowed, with a maximum email size of 30MB.

• All contractors must be registered in the System for Award Management (SAM) database prior to submitting an offer.

• Prospective offerors are encouraged to register in SAM early.

• N/A (Not Applicable)

• Place of Contract Performance: U.S. Embassy Paramaribo, Kristalstraat 165, Paramaribo, Suriname.

• Response Date: February 19, 2026.

• Primary Point of Contact: Taylor Hadfield, Contracting Officer (hadfieldtj@state.gov).

• Secondary Point of Contact: Shyreen Naipal, Procurement Specialist (prmprocurement@state.gov).