Park Attendant Services for John H. Kerr Dam & Reservoir and Philpott Lake & Dam

Solicitation / RFP / RFQ

This document outlines the General Specifications for Park Attendant Services for the Recreation Seasons of 2026 & 2027. It is intended to solicit proposals for park attendant positions at two locations: John H. Kerr Dam and Reservoir (Boydton, VA) and Philpott Lake and Dam (Bassett, VA). Specific Position Work Statements (PWS) for each location are provided separately and supplement these general specifications.

• Contractor Team: A two-person team, both at least 21 years of age, physically and mentally capable of performing duties.

• Recreation One Stop (R1S): Contractors must possess basic computer skills for operating the R1S program (registration, fee tracking, reservations). Training will be provided and is a paid contractor day.

• Services: Duties include, but are not limited to, answering phones, providing information, monitoring park access, operating R1S or cash registers, making reservations, collecting fees, providing emergency assistance, and reporting.

• Prohibitions: Contractors cannot subcontract services without prior written permission, unilaterally terminate existing contracts to accept another, or be awarded more than one Park Attendant contract.

• Attitude: Contractors must maintain a courteous and helpful attitude, refrain from discriminatory conduct, and cooperate with Corps personnel and other contractors.

• Safety: Attendants are not rule enforcement personnel and shall not confront or argue with visitors. They must report emergencies and violations to the Ranger on Duty.

• Pets: Pets must be restricted and cannot contact visitors. Contractors are responsible for pet waste cleanup.

• Firearms: Attendants are prohibited from carrying firearms.

• Smoking/Alcohol/Drugs: Smoking is prohibited within 50 feet of gatehouses or government buildings. Alcohol and illegal drug use/possession during duty hours is prohibited.

• Award: Award will be made to the responsible bidder whose proposal is most advantageous to the Government, considering cost and other factors. The Government reserves the right to award to other than the low bid.

• Bond: A minimum $5,000 bond or cashier's check is required for contractors collecting fees.

• Payment: Payment will be processed monthly for each day worked, within 30 days of invoice receipt. Costs for postage, office supplies, and reproduction are to be included in the bid price.

• References: Submitted quotes must include names and phone numbers of references for past gate attendant experience within the last five years.

• E-Verify: Contractors must pre-screen candidates using the E-verify Program to meet employment eligibility requirements.

• Not explicitly stated in this document, but the award criteria suggest a focus on overall advantage to the government.

• Specific PWS: Bidders must refer to the Specific PWS for each location for detailed duties, hours, and specific requirements, as these vary by park.

• Government-Furnished Equipment: Includes campsite, gate house with computer/cash register, hang tags, passes, maps, etc. Specifics vary by lake.

• Contractor-Furnished Equipment: Includes temporary living quarters (self-contained RV), operational vehicle, uniforms, office/cleaning supplies, and telephone service.

• Training: A mandatory Pre-Work Conference/Training session will be conducted prior to work commencement.

Form / Attachment / Pricing Sheet

This document provides calendar information for 2026 and 2027, detailing specific dates relevant to different work locations and contractor types. It appears to be an attachment to a larger solicitation or contract, likely to inform bidders about scheduling constraints or operational periods.

• 2026 Calendars: Includes separate calendars for John H Kerr Lake (NBP 4 and Rudds 2) and Philpott Lake.
• 2027 Calendar: Includes a calendar for Philpott Lake.
• Key Dates/Legend:
  • "Training Days" are indicated for specific locations (e.g., Goose Point, Salthouse Branch, Horseshoe Point).
  • "Contract Work Days" are specified for certain contracts (e.g., Contract 4, Contract 2) and include training days.
  • "Working Day for 'A' Contractors" is noted for Philpott Lake.

Bidders should review these calendars to understand potential work schedules, training requirements, and operational periods associated with the opportunity. This information is crucial for accurately estimating labor, resources, and project timelines in their proposals.

Forms / Attachments / Pricing Sheets

This document contains various forms and exhibits related to the solicitation, including:

• Quality Assurance Indicators for Park Attendants

• Park Attendant Evaluation form

• Special Instructions regarding Bond Information and Background Checks

• FAR Clauses (e.g., 52.212-3 Offeror Representations and Certifications)

• Irrevocable Letter of Credit format

• Exhibit 1: Small Business Invoice template

• Quality Assurance Indicators: Details performance expectations for Park Attendants, covering courtesy, cooperation, team effort, site maintenance, appearance, gatehouse upkeep, shift fulfillment, log maintenance, proficiency in R1S/ORMS, complaint reporting, fee remittance, and adherence to procedures.

• Park Attendant Evaluation: A form used to evaluate Park Attendant performance against the Quality Assurance Indicators.

• Special Instructions: Outlines requirements for bonding ($5,000 minimum), background checks (NACI), and submission of proof of bond by orientation.

• FAR Clauses: Includes standard Federal Acquisition Regulation clauses related to representations and certifications, buy American provisions, trade agreements, and other certifications.

• Irrevocable Letter of Credit: Provides the format and requirements for an irrevocable letter of credit, which can be used in lieu of a bid bond or for performance/payment bonds.

• Small Business Invoice: A template for invoicing small businesses for park attendant services.

This document provides essential administrative and procedural information for potential bidders. It outlines performance standards, evaluation criteria, bonding and background check requirements, and standard contractual clauses. The invoice template is also relevant for billing if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a "Quote Schedule" for Gate Attendant Services across five parks. It outlines the quantities of "Days" required for base and option years for each park and provides periods of performance. Bidders are expected to use this schedule to provide their pricing.

• John H. Kerr Dam and Reservoir, Boydton, VA:
  • Base Year: North Bend 4 (138 Days, 29 Apr 2026 - 13 Sept 2026)
• Rudds Creek 2:
  • Base Year: Rudds Creek 2 (216 Days, 25 Mar 2026 - 31 Oct 2026)
• Philpott Lake and Dam, Basset, VA:
  • Base Year: Goose Point (216 Days, 30 Mar 2026 - 31 Oct 2026)
  • Option Year 1: Goose Point (216 Days, 30 Mar 2027 - 31 Oct 2027)
• Salthouse Branch:
  • Base Year: Salthouse Branch (216 Days, 30 Mar 2026 - 31 Oct 2026)
  • Option Year 1: Salthouse Branch (216 Days, 30 Mar 2027 - 31 Oct 2027)
• Horseshoe Point:
  • Base Year: Horseshoe Point (186 Days, 29 Apr 2026 - 31 Oct 2026)
  • Option Year 1: Horseshoe Point (186 Days, 29 Apr 2027 - 31 Oct 2027)

Note: Gate Attendant Services for John H. Kerr Dam and Reservoir and Philpott Lake and Dam are explicitly marked as "THIS ITEM IS NOT PRICED."

This document is critical for bidders to understand the scope of services in terms of duration (days) and the specific periods of performance for each location. Bidders must use this schedule to formulate their price proposals for the services requested, excluding the two explicitly unpriced locations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Specific Position Work Statement (SPWS) for park attendant contracts at various locations including North Bend Park, Rudds Creek Campground, Goose Point Park, Horseshoe Point Park, and Salthouse Branch Park for the year 2026, with an option for 2027.

• Number of Contracts & Schedule: Multiple park attendant contracts are specified for each park, generally requiring a 4-day-on/4-day-off rotational schedule or a Thursday-Sunday schedule.

• Park Descriptions: Details provided for each park, including location, number of campsites (water/electric, primitive, waterfront), amenities (restrooms, showers, boat ramps, beaches, playgrounds, amphitheaters), and operational systems (Recreation One Stop, electronic gates).

• Hours of Work: Specific gatehouse operating hours are defined for each park, with attendants required to be available for emergencies outside of these hours. Some parks require 24-hour telephone availability.

• Area Specific Requirements: Variances from general specifications are noted, such as electronic gates negating the need for after-hours gate opening and after-hours phone call answering. Specific duties include patrolling, selling passes, managing electronic gates, and potentially managing visitor flow to prevent overcrowding.

• Fee Collection: Contractors will operate the Recreation One Stop system for fee collection and deposit procedures. They are responsible for providing their own change and start-up money.

• Training: All park attendants must attend a specified number of training/orientation days, typically conducted at a Visitor Assistance Center.

• Uniforms: Attendants are required to provide and wear a specific uniform, including khaki-colored slacks/shorts/skirt, a colored polo or golf-style shirt, and clean shoes/socks. The Corps will provide nametags and patches.

• Office Supplies: Contractors are generally responsible for providing office supplies, while the government provides computer-related supplies.

• Park attendants will be evaluated by the COR or a designee multiple times during the contract period.

• Periodic inspections of park areas are required.

• Reporting of violations or suspicious activity to rangers or law enforcement is mandatory.

• Contracts span approximately 5-7 months per year, with specific start and end dates provided for each park (e.g., North Bend Park: April 29 – September 13, 2026; Rudds Creek Campground: March 25 – October 31, 2026).

• Locations are within John H. Kerr Lake and Philpott Lake areas in Virginia.

• Contractors must provide their own nametags (with specific size requirements) and potentially sew on Corps patches.

• Attendants must be prepared to handle fee collection, deposit procedures, and provide their own change.

• Emergency availability and communication protocols are outlined.

• Specific contact information for questions regarding contracts and bidding is provided for each lake area.

Form / Attachment / Pricing Sheet

This document is the "CMMC Level 1 Self-Assessment Quick Entry Guide" (Version 4.0). It provides instructions for vendors on how to complete a Level 1 self-assessment for Cybersecurity Maturity Model Certification (CMMC) using the Supplier Performance Risk System (SPRS).

• PIEE Access: Requires a "SPRS Cyber Vendor User" role and provides instructions for obtaining it.
• SPRS Application Access: Details how to log in to PIEE, select SPRS, and navigate to Cyber Reports.
• Cyber Reports Module: Instructions on selecting the correct hierarchy and company.
• Adding a New Assessment: Guidance on selecting "Add New Level 1 CMMC Self-Assessment".
• Entering Assessment Details: Information on inputting assessment date, scope, compliance with FAR clause 52.204-21, and identifying included CAGE codes. It also defines the Affirming Official (AO).
• Transfer to Affirming Official: Process for forwarding the assessment to the AO for affirmation.
• Affirming the Assessment: Steps for the AO to review, certify, and affirm the assessment.
• Assessment Edit/Delete: Information on the ability of a Cyber Vendor User to edit or delete certain CMMC status types.

This guide is crucial for bidders who need to perform and submit a CMMC Level 1 self-assessment. It outlines the necessary steps, system access requirements, and the roles involved in the CMMC assessment process within the SPRS system. Understanding these steps is essential for accurate and timely submission of compliance information.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or commercial services, issued as a Request for Quote (RFQ). It constitutes the only solicitation, and proposals are being requested. The solicitation is set aside for Small Business.

The requirement is for Park Attendant services at two locations:

• Philpott Lake and Dam in Bassett, VA

• John H. Kerr Dam and Reservoir in Boydton, VA Detailed requirements are located within the Specific Park Performance Work Statement (SPWS).

• The solicitation incorporates provisions and clauses effective through Federal Acquisition Circular 2025-06.

• The North American Industry Classification System (NAICS) code is 721211 with a small business size standard of $10,000,000.00.

• Awards will be made to the lowest priced, responsible, responsive bidder.

• Purchase orders will be issued in the order most advantageous to the Government.

• Only one offer per park location will be made.

• Evaluation Factors: Awards will be made to the lowest priced, responsible, responsive bidder, with a responsibility determination made in accordance with FAR 9.1, specifically 9.104-3(b), Satisfactory Performance Record.

• Questions are due no later than Monday, January 5, 2026, 3pm EST.

• Quotes are due no later than Thursday, January 15, 2026, 3pm EST.

• Quote Submission Packages must include: Resume for all proposed personnel, Contractor Information Sheet, Contractor Quote Sheet (with pricing for the entire base period), Past Performance Documentation (2-5 references), and a completed copy of FAR Clause 52.212-3.

• This solicitation is set aside for Small Business.

• Offerors must be registered and active in SAM prior to award.

• NEW REQUIREMENT: This project is subject to Cybersecurity Maturity Model Certification (CMMC) Requirements Level 1 per DFARS 252.204-7021 and 252.204-7025. Offerors must be registered and have, at a minimum, the requisite certification within the Supplier Performance Risk System (SPRS) to be eligible for contract award. Registration must be active before a contract award can be made.

• The following documents have been provided: Instructions for Offerors, Contractor Information Sheet, Contractor Quote Sheet, General Specifications for Gate/Park Attendants, Specific Park Performance Work Statements, Calendars, and other supporting files (Quality Assurance Indicators, Park Attendant Evaluation Sheet, Bond Information, Background Check, FAR 52.212-3, Explanation of Irrevocable Letter of Credit, Small Business Invoice).

• Submit questions and quotes to Mr. Sonny Z. Smith (sonny.z.smith@usace.army.mil) and Mr. Troy D. Small (troy.d.small@usace.army.mil).

Form / Attachment / Pricing Sheet

This document is a "Contractor Information Sheet" that must be completed and returned with a quote. It collects essential information about the contractor and key personnel for potential award and contract execution.

• Contractor Contact Information: Name, address, phone numbers (home, cell), email address, SAM UEI, and CAGE Code.
• Award Information: Details for issuing a Purchase Order upon award, requiring information to match the System for Award Management profile.
• Personnel Information: Names and SSNs for two individuals (Person #1 and Person #2).
• Experience: Fields for "Previous Experience" (dates, location, supervisor, phone #) and "Other Work Experience" (with a requirement to attach resumes for both persons).
• NRRS/Computer Experience: Checkboxes for specific computer skills including Cash Register/Money Counting, NRRS Software (Park Office, ORMS, Field Mgr.), General Computer Experience, and Other.
• Signatures: Spaces for signatures of Person #1 and Person #2.

This form is critical for bidders to provide necessary company and personnel details. Failure to complete and return this sheet with the quote may impact the ability to be considered for award or for the government to issue a purchase order.

Form / Attachment / Pricing Sheet

This document provides instructions for new users without an existing PIEE account to gain access to the Supplier Performance Risk System (SPRS). It outlines the steps required to create a PIEE account and request specific roles within SPRS.

• PIEE Account Creation: Users must first create a PIEE account.
• Role Selection: After creating a PIEE account, users must request specific roles within SPRS, such as "Contractor/Vendor (Support Role)" for monitoring data or "SPRS Cyber Vendor User" for entering/editing cyber information.
• CAGE Code: Users need to enter their Location Code / CAGE.
• Account Administrator (CAM): Roles are activated by the Contractor Account Administrator (CAM) associated with the CAGE.
• Contact Information: Provides a link to find an Account Administrator and an email address for additional PIEE support.

This document is crucial for any bidder who needs to access or interact with the SPRS system, particularly for submitting or managing supplier performance data, cyber information, or Industrial Based Surveys. It details the necessary steps to obtain the required access.